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SUPPLEMENTAL AGREEMENTRFP NO. 2160 - CEQA DOCUMENTATION PREPARATION AND CERTIFICATE OF APPROPRIATENESS FOR PHASE 2 OF THE CITYWIDE STREETLIGHT LED CONVERSION PROGRAMCity Council June 28, 2022RIVERSIDE PUBLIC UTILITIES RiversideCA.gov2
1. July 25, 2016 - Board of Public Utilities recommended that CityCouncil approve Work Order 1611216 and development ofCitywide Streetlight LED Conversion Program2. September 6, 2016 - City Council approved Work Order 1611216and development of City-wide Streetlight LED ConversionProgram3. December 10, 2018 - Board recommended City Council adoptthe Streetlight Program and Policies Update and Design Guide4. February 5, 2019 - City Council adopted the Streetlight Programand Policies Update and Design GuideBACKGROUND 6/16/2022
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5. June 24, 2019 - Board approved Work Order 1916742 andawarded Bid No. RPU-7643 for procurement of 27,000luminaires for Phase 1 LED Conversion Project6. July 22, 2019 - Board approved the Master ProfessionalConsultant Services Agreements for the Energy DeliveryConsultant Panel in response to RFP No. 1890 for a three-year term, with option to extend for additional one-yearterms7. December 13, 2021, the Board awarded Bid No. RPU-7810to SASCO, of Fullerton,California, for the Citywide LEDConversion Project Phase 1BACKGROUND CONT.
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1. Phase 2 of the LED Conversion Project will coverHistoric Districts or Neighborhood ConservationAreas in the City of Riverside2. Conversion will replace luminaires mounted onexisting post top poles3. Title 20 of the Municipal Code requires specialreview of the planned improvements for each ofthe Historic Districts to assure aesthetics areappropriate and approved within thoseguidelines4. CEQA and Title 20 COA documentationpreparation will ensure the anticipation andmitigation planning of any possible negativeenvironmental impacts5. Six months to complete StudyDISCUSSION
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RFP RESULTS1. RFP No. 2160 was posted on the City’s Online Bid SystemJanuary 14, 2022, and closed on February 8, 20222. Seven (7) vendors, pre-qualified by the Riverside PublicUtilities (RPU) Consultants Panel under the categoryCEQA experience, were invited to submit proposals andthree (3) proposals were received3. Staff reviewed the proposals and deemed TRCSolutions, of Irvine, California, to be the overall bestresponsive and responsible proposer RiversideCA.gov6
PROPOSERSCITY LOCATIONBID AMOUNT RANK SCORE*TRC Solutions Irvine, CA $68,400 1st923.3ECORP Consulting, Inc.Redlands, CA $86,227 2nd827POWER Engineers Hailey, ID $141,502 3rd687.67RFP RESULTS (CONT.)*Score based on Weighted Score, Qualifications (800), Experience (150), Approach andMethodology (450), and Cost (200) 6/16/2022
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Project and Fiscal BreakdownWork Type Performed By: Amount ($)Project Management RPU Engineering $43,760Consultant Contract – RFP 2160 TRC Solutions 68,400Contract Contingency (10%) 6,840Work Order Total: $119,000Anticipated Start Date: August 2022Anticipated Duration: 6 MonthsPROJECT AND FISCAL BREAKDOWN RiversideCA.gov8
Priority 6 – Infrastructure, Mobility and ConnectivityGoal No. 6.2 –Maintain, protect, and improve assets and infrastructurewithin the City’s built environment to ensure and enhance reliability,resiliency, sustainability, and facilitate connectivity.Goal No. 6.4 –Incorporate Smart City strategies into the planning anddevelopment of local infrastructure projects.Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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That the City Council:1. Approve the Supplemental Agreement with TRC Solutions, of Irvine,California, from RFP No. 2160 for preparation of California EnvironmentalQuality Act documentation and Title 20 Certificate of Appropriateness forPhase 2 of the Citywide Streetlight LED Conversion Program, in the amountof $68,400; and2. Authorize the City Manager, or designee, to execute the SupplementalAgreement any documents necessary to effectuate the project describedherein, as well as the ability to make minor non-substantive changes inalignment with all purchasing policies.RECOMMENDATIONS