City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 28, 2022 FROM: PARKS, RECREATION AND COMMUNITY WARDS: ALL SERVICES DEPARTMENT SUBJECT: FOURTH AMENDMENT TO AGREEMENT WITH DANNY FULLER DBA SPORTS INNOVATORS, FOR THE ADMINISTERING OF OFFICIALS AND SCOREKEEPERS FOR YOUTH SPORTS PROGRAMS IN THE AMOUNT OF $24,024 FOR A TERM EXTENSION FROM JULY 1, 2022, THROUGH DECEMBER 31, 2022 ISSUE:
Approve the Fourth Amendment to the current Agreement with Danny Fuller DBA Sports Innovators for the administering of officials and scorekeepers for youth sports programs extending the term from July 01, 2022, through December 31, 2022, in the amount of $24,024.
RECOMMENDATIONS:
That the City Council:
Approve the Fourth Amendment to Agreement with Danny Fuller DBA Sports Innovators for the administering of officials and scorekeepers for youth sports programs and to extend the term from July 1, 2022, through December 31, 2022, in the amount of $24,024 to be paid from General Fund, Parks & Recreation-Parks, Recreational Services; and Authorize the City Manager, or designee, to execute the Fourth Amendment to the Agreement, extending the term for six months, including making minor and non-substantive changes.
BACKGROUND:
On July 26, 2016, the City entered into an Operating Agreement with Danny Fuller, DBA Sports Innovators to manage and schedule sports officials and scorekeepers for the Parks, Recreation and Community Services Department’s (PRCSD) youth sports programs. The agreement period was July 2016, through June 30, 2018, with the option to renew for three additional one-year terms, not to exceed five years.
On August 7, 2018, the City Council approved the First Amendment to the Agreement. The agreement period was July 1, 2018, through June 30, 2019. The compensation of the agreement was not to exceed $20,000 per year.
On June 25, 2019, the PRCSD entered into the Second Amendment to Agreement. The agreement period was July 1, 2019 – June 30, 2020. The compensation of the agreement was not to exceed $20,000 per year. An agreement for the term of July 1, 2020 – June 30, 2021, was not initiated due to the COVID-19 related cancellation of programming.
On July 1, 2021, the PRCSD entered into the Third Amendment to Agreement. The agreement period was July 1, 2021 – June 30, 2022. The compensation of the agreement was not to exceed $22,000 per year.
DISCUSSION:
The Department is currently working on a Request for Proposal (RFP) for future services. The Draft RFP is currently with Purchasing for review and release. The proposal will not be released in time to have an agreement in place for officiating services for the Fiscal Year 2022-2023 sports season. Staff shortages from vacancies has delayed the RFP process and the PRCSD is requesting to enter into a fourth amendment under Purchasing Resolution No. 23812 Section 702 (h) “When services, except for Professional Services, can be Procured from a Contractor who offers the same or better price, terms and conditions as the Contractor previously offered as the Lowest Responsive Bidder under Competitive Procurement or negotiations conducted by the City or another public agency, provided that, in the opinion of the Manager, it is in the best interests of the City to do so.” Sports Innovators is an experienced contractor providing officiating services to a variety of leagues in the surrounding area which include: 7th Day Adventist Programs in Redlands, City of Loma Linda, City of Moreno Valley, The Grove Church, and California School for the Deaf, Riverside.
By contracting with Sports Innovators, the PRCSD staff and youth sport program participants will continue to benefit from a service with extensive experience in the management of sports officials and scorekeepers and whose focus is on safety, sportsmanship, and youth development.
The Purchasing Manager concurs that the recommended action complies with the City of Riverside Resolution No. 23812 Section 702 (h).
STRATEGIC PLAN ALIGNMENT:
The agreement with Sports Innovators supports Strategic Priority 1 – Arts, Culture and Recreation, and contributes to goal 1.2 to “Enhance equitable access to arts, culture and recreational service offerings” and goal 1.5 “Support programs and amenities to further develop literacy, health and education of children, youth and seniors throughout the community.” This action aligns with each of the Cross-Cutting Threads as follows:
Community Trust – Sports programming benefits children and youth across the City by providing opportunities to further develop health.
Equity – PRCSD offers sports programming across the City and provides scholarships to low-income families, making it accessible to all.
Fiscal Responsibility – This agreement contributes to PRCSD’s sports programming, which generates revenue for the General Fund.
Innovation – Agreements for sports programming services allows PRCSD to provide a wide variety of sports programming throughout the City that it could not offer if it relied on staff alone.
Sustainability & Resiliency – Sports programming generates revenue, ensuring that services can continue to be provided throughout the community.
FISCAL IMPACT:
The total fiscal impact of the action is $24,024. Funds have been budgeted in the upcoming Fiscal Years 2022-2024 budget that will be presented to Council for adoption on June 21, 2022. Funds are budgeted in the General Fund, Parks & Recreation-Parks, Recreational Services expenditure account 5205000-421040.
Prepared by: Pamela Galera, Parks, Recreation and Community Services Director Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney Attachment: Sports Innovators 4th Amendment to Agreement Fourth Amendment to Agreement Sports Innovators ∙ page 2