City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 19, 2022 FROM: LIBRARY DEPARTMENT WARDS: ALL
SUBJECT: ACCEPT LIBRARY TRUST FUNDS IN THE AMOUNT OF $168,432 AND LIBRARY MINOR GIFT FUNDS IN THE AMOUNT OF $172,798 AS DESIGNATED FOR LIBRARY MATERIALS, PROGRAMS AND SERVICES IN A TOTAL AMOUNT OF $341,230 – SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $341,230 – FIVE AFFIRMATIVE VOTES REQUIRED ISSUES:
Accept $168,432 from the Library Trust Fund and $172,798 from the Library Minor Gift Fund and authorize a supplemental appropriation in the total amount of $341,230 for use by the Library for materials, programs and services.
RECOMMENDATIONS:
That the City Council:
Accept $168,432 from the Library Trust Fund and $172,798 from the Library Minor Gift Fund; and With at least five affirmative votes, authorize the Chief Financial Officer, or designee, to record an increase in estimated revenues and supplemental appropriation in the Grants and Restricted Programs Fund Library Gift & Trust revenue and expenditure accounts in the amount of $341,230 to pay for Library materials, programs and services.
BACKGROUND:
The City Charter requires all City funds, including private donations, to be deposited into the City Treasury. Gift and trust funds are held in a Library Minor Gift Fund account pending appropriation to the General Fund.
DISCUSSION:
The Library Department is requesting to appropriate the gift and trust funds to the General Fund for use by the Library for materials, programs and services. Upon City Council authorization, all expenses from appropriated Trust Funds will be paid from the City expenditure account no. 5145001-450200. All expenses from appropriated Gift Funds will be paid from the City expenditure account no. 5145001–450201.
All Trust and Gift Fund donations are expended on materials, programs, and services to benefit the public use of the Riverside Public Library System.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 1 Arts, Culture & Recreation and Goal No. 1.1 - Strengthen Riverside’s portfolio of arts, culture, recreation, senior and lifelong learning programs and amenities through expanded community partnerships, shared use opportunities and fund development.
The item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust - Through minimizing the expenditure of City funds through community partnership and involving the community the City builds enhances community trust in Library operations.
Equity - Equitable distribution of services to every member of the community is enhanced through programs funded by gift and trust funds.
Fiscal Responsibility – The use of Trust and Gift Fund donations provides community benefit with no financial implications to the City other than in-kind contributions of staff time.
Innovation - This item aligns with Innovation by continuing partnerships with the Friends of the Library and Riverside Public Library Foundation to secure funding for programming needs for the community.
Sustainability & Resiliency – Through using Trust and Gift Fund donations to purchase Library materials the Library remains a sustainability resource in the community.
FISCAL IMPACT:
The fiscal impact of this action is $341,230. With five affirmative votes of the City Council, the funds will be moved from the Special Deposits Fund, Library System Accounts to the Grants and Restricted Programs Fund, Library Gift & Trust Expenditure account numbers as reflected in the table below.
Special Deposits Fund, Library System Accounts
Grants and Restricted Programs Fund, Library Gift & Trust Expenditure Account Amount
Library Trust 0000722-225466
5145001-450200 Trust
$158,432
Library Trust 0000722-225404
5145001-450200 Trust
$5,000
Library Trust 0000722-225406
5145001-450200 Trust
$5,000
Library System 0000722-225405
5145001-450201 Gift
$172,798
Total
$341,230
Prepared by: Erin Christmas, Library Director
Certified as to
availability of funds: Kristie Thomas Assistant Chief Financial Officer Approved by: Rafael Guzman, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Trust and Gift Fund Appropriation ● Page 2