City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: SEPTEMBER 20, 2022 FROM: CITY MANAGER’S OFFICE WARDS: ALL
SUBJECT: MEASURE Z – SERVICES AGREEMENT WITH DEANGELO CONTRACTING SERVICES, LLC FOR HOMELESS ENCAMPMENT CLEAN-UP SERVICES THROUGH DECEMBER 31, 2022 IN THE AMOUNT OF $500,000 ISSUE:
Approve the Services Agreement with DeAngelo Contracting Services, LLC from Hazelton, PA for Homeless Encampment Clean-up Services through December 31, 2022 in the amount of $500,000.
RECOMMENDATIONS:
That the City Council:
Approve the Services Agreement with DeAngelo Contracting Services, LLC for Homeless Encampment Clean-up Services through December 31, 2022, in the amount of $500,000; and Authorize the City Manager, or designee, to execute the Services Agreement with DeAngelo Contracting Services, LLC, including making minor and non-substantive changes.
BACKGROUND:
On April 2, 2019, the City Council approved the Public Safety and Engagement Team Program (Program) to address concerns related to the ongoing challenge of homelessness and its impact on the quality of life in the City. As part of the Program, two multi-departmental Public Safety and Engagement Teams were authorized to help ensure that quality of life is maintained, City facilities are being used in a safe and enjoyable manner, problems in the parks and public areas are addressed quickly and efficiently, and community members are behaving in accordance with applicable City codes and ordinances.
The teams receive specialized training related to homeless engagement, mental health and public health, and consists of representatives from the following departments:
Riverside Police Department (RPD)
Code Enforcement Division – Community and Economic Development Department (Code) Office of Homeless Solutions – City Manager’s Office
Parks, Recreation, and Community Services Department (PRCSD) Through the approval of this Program, a supplemental appropriation in the amount of $3,451,126 was authorized by City Council from Measure Z to fund personnel and equipment for the two (2) Public Safety and Engagement Teams, including $1,000,000 for homeless encampment clean-up services.
In support of the Public Safety and Engagement Team’s operations, staff issued RFP No. 1900 on January 29, 2019 for a vendor to perform homeless encampment clean-up services in a manner consistent with the City’s abatement procedures and in compliance with all applicable laws. Four (4) proposals were received and DeAngelo Brothers, LLC (Contractor) was selected as the most qualified bidder.
The original agreement term with the Contractor was for a six-week trial period beginning June 19, 2019 in an amount not to exceed $50,000. Equipment, supplies, insurance, training and personnel were all provided by the Contractor while they worked alongside and under the direction of the Public Safety and Engagement Team.
On August 6, 2019, City Council approved an Amended and Restated Agreement to extend the contract through June 30, 2020 and to increase the compensation amount an additional $250,000, for a total contract not to exceed $300,000.
On March 17, 2020, the City Council approved the First Amendment to the Amended and Restated Encampment Clean-up and trash Removal Services Agreement with DeAngelo Brothers, LLC (DBI) for Homeless Encampment Clean-up Services through December 31, 2020, in the amount of $300,000, for a total contract cost not to exceed $600,000.
On November 10, 2020, the City Council approved the Second Amendment to the Amended and Restated Encampment Clean-up and trash Removal Services Agreement with DBI for Homeless Encampment Clean-up Services through June 30, 2021, in the amount of $400,000, for a total contract cost not to exceed $1,000,000.
On August 3, 2021, the City Council approved the Third Amendment to the Amended and Restated Encampment Clean-up and Trash Removal Services Agreement with DBI for Homeless Encampment Clean-Up Services through June 30, 2022, in the amount of $700,000, for a total contract cost not to exceed $1,700,000.
In November 2021, the City was informed that DBI closed for business. On December 23, 2022, the City was informed that DBI sold substantially all of its assets to DeAngelo Contracting Services, LLC (DCS). In May 2022, DeAngelo Contracting Services had met all vendor and insurance requirements and assumed the Services Agreement through June 30, 2022.
DISCUSSION:
On August 2, 2022, Request for Proposals (RFP) No. 2158 was released. The City anticipates selecting up to five companies to provide on-call Homeless Encampment Clean-up Services on an as-needed basis. Proposals were due on August 23, 2022, with a tentative contract award date of late October 2022.
To avoid a lapse in clean-up services, staff has recommended the City enter into a Services Agreement with DeAngelo Contracting Services (DCS) to provide on-call Homeless Encampment Clean-up Services through December 31, 2022.
Purchasing Resolution 23812, Section 702(h) states, “Competitive Procurement through the Informal Procurement or Formal Procurement process shall not be required in any of the following circumstances: …(h) When Services, except for Professional Services, can be Procured from a Contractor who offers the same or better price, terms and conditions as the Contractor previously offered as the Lowest Responsive Bidder under Competitive Procurement or negotiations conducted by the City or another public agency, provided that, in the opinion of the Manager, it is in the best interests of the City to do so”.
The Purchasing Manager concurs that the recommendation to approve the Services Agreement is in compliance with Purchasing Resolution 23812, Section 702(h).
FISCAL IMPACT:
The total fiscal impact of this action is $500,000. Sufficient funds are budgeted and available in the Measure Z Fund, Public Safety Engagement Team, Professional services expenditure account number 8003901-421000.
Prepared by: Megan Stoye, Principal Management Analyst
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Edward Enriquez, Interim Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Services Agreement
DCS Services Agreement - Encampment Clean-up and Trash Removal ● Page 2