Riverside Public Library
Board of Library Trustees
Minutes of: Board of Library Trustees
Date of Meeting: August 8, 2022
Time of Meeting: 5:00 p.m.
Meeting Location: Council Chambers / Virtual
Present: Teresa Seipel– President
Harminder Gill - Secretary
Donna Goldware
Bianca Corales
Dwight Tate
Aaron Peters - Vice President
Jenna Pontious
Staff: Erin Christmas, Library Director
George Guzman, Administrative Services Manager
Angela Henson, Sr. Management Analyst
Brandon Mercer, Deputy City Attorney
CALL TO ORDER
The meeting was called to order at 5:00 p.m. by President Seipel and proceeded with the pledge of allegiance.
Item 1 Public Comment
There were no public comments.
CONSENT CALENDAR
Item 2 Approve June 13, 2022, Board of Library Trustees meeting minutes Item 3 Approval of Trust Fund Expenditures with no Expenditures being reported Item 4 Formal Acceptance of Gift Fund Donations in the amount of $172,123.56 Item 5 Incident Report for May, June and July
Item 6 Grant Award of $5,000 from California State Library for Park Pass Program through June 30, 2023 Consent items 2, 3, 4, 5 and 6 were approved as presented.
Motion: Tate
Second: Gill
Ayes: Unanimous
DISCUSSION AND ACTION CALENDAR
Item 7 City Attorney's Office Presentation on the Brown Act - California's Open Meeting Law Brandon Mercer, Deputy City Attorney, provided a presentation on the Brown Act, also known as California’s Open Meeting Law. The Brown Act was enacted in 1953 and is codified in the California Government Code, section 54950, et seq. In general, the Brown Act requires the deliberations and actions of California’s public agency governing boards, commissions and councils be taken openly and in public.
There was no action taken.
Trustees Peters arrived at 5:09 p.m.
Item 8 Update of the Fiscal Year 2022-2024 Preliminary Budget Erin Christmas, Library Director, provided an update on the preliminary budget for Fiscal Year 2022-2024. Security guard services for library locations would be funded from carryover funding from FY2021-2022 to FY2022-2023.
There was no action taken.
Item 9 SPC Jesus S. Duran Eastside Library Site Selection Update Erin Christmas, Library Director, provided an update on the pending grant application for the Building Forward Library Infrastructure programs. 278 applications from 97 jurisdictions were submitted totaling $1.1 billion in requested project funds. The state grant funding amount is $548.5 million. To determine which jurisdictions and projects receive funding, the State Library established an advisory council of State Librarians from across the United States and other library professionals. Final funding determinations will be made by the State Librarian. There is currently no anticipated award date.
There was no action taken.
Item 10 Donation and Naming Rights Agreements for the Carnegie Reading Room at the Main Library from Dwight Tate and Kathy Wright in the amount of $250,000 and the Innovation Center at the Main Library from Chris Carpenter in the amount of $500,000
Erin Christmas, Library Director, provided an update on the two donation and naming rights agreements for the Riverside Public Library Foundation (RPLF) Literacy Legacy Naming Campaign for the Main Library and facility rooms.
The two donation and agreements have come from donors for two spaces including the Carnegie Room and Innovation Center.
Dwight Tate and Kathy Wright committed to donating and supporting the RPLF and RPL through a $250,000 donation in exchange for naming of the formal Carnegie Room as “The Maxine Tate Carnegie Room”. Their contribution will be made to RPLF to support the future development and sustainability of Riverside Public Library’s (RPL’s) state of the art libraries through provided books, digital resources, technology, adult and family literacy programs, classes/programs for all ages, innovation centers and spaces for gathering.
Chris Carpenter committed to donating and supporting the RPLF and RPL through a $500,000 donation in exchange for naming of the formal Innovation Center as the “Molly Carpenter Innovation Center”. His contribution will be made to RPLF to support the future development and sustainability of RPL’s state of the art libraries through provided books, digital resources, technology, adult and family literacy programs, classes/programs for all ages, innovation centers and spaces for gathering.
These donated funds will be collected and monitored by the RPLF. Funds are intended to augment the Library’s annual General Fund budget.
There was no action taken.
Item 11 Determine whether the absence of Trustee Pontious from the June 13, 2022, meeting should be excused or unexcused.
Trustees recommended that Trustee Pontious absence from the June 13, 2022, meeting should be excused.
Motion: Tate
Second: Peters
Ayes: Unanimous
Item 12 Determine whether the absence of Trustee Peters from the June 13, 2022, meeting should be excused or unexcused.
Trustees recommended that Trustee Peters absence from the June 13, 2022, meeting should be excused.
Motion: Pontious
Second: Gill
Ayes: Unanimous
BOARD OF DIRECTORS COMMUNICATION
Item 13 Brief reports on conferences, seminars and meetings attended by Board Members No items reported.
Item 14 Brief reports on conferences, seminars and meetings attended by Library Director All staff day on August 11 for training and team building, awards and recognition, DEI, and Disaster.
Summer Reading Program ended with 3,300 participants and 3,500 books read. These stats are comparable prior Covid.
Item 11 Items for future Board of Library Trustees consideration as requested by Board Members No items requested.
Adjournment
Meeting Adjourned at 5:35 p.m.
Submitted by: Angela Henson
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Board of Library Trustee
2 Board of Library Trustees Meeting Minutes Riverside Public Library