PJ A r F R F N F R c v L I F E
RIVERSIDE PUBLIC UTILITIES
W& Board Memorandum
P U B L I C U T I L I T I E S
BOARD OF PUBLIC UTILITIES DATE: JULY 22, 2019
ITEM NO:
SUBJECT: RFP - 1890 FOR ENERGY DELIVERY CONSULTING SERVICES — 15 MASTER
PROFESSIONAL CONSULTANT SERVICES AGREEMENTS FOR CONSULTANT
PANEL FOR THREE- YEAR TERM, WITH OPTIONS TO EXTEND FOR TWO ADDITIONAL ONE- YEAR TERMS, IN AN AMOUNT OF $ 2, 000, 000 PER
CONSULTANT
ISSUES:
Approve 15 Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel in response to RFP -1890 for Energy Delivery Consultant Services for various Public Utilities Capital projects with a compensation limit of $ 2, 000, 000 per consultant for a three- year contract term, with options to extend for two additional one- year terms.
RECOMMENDATIONS:
That the Board of Public Utilities:
1. Approve 15 Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel in response to RFP -1890 for Energy Delivery Consultant Services for various Public Utilities Capital projects with a compensation limit of $ 2, 000, 000 per consultant for a three- year contract term, with options to extend for two additional one- year terms; and
2. Authorize the City Manager, or designee, to execute the Master Professional Consultant Services Agreements for the Energy Delivery Consultant Panel with each of the 15 consultant firms listed herein including making minor non -substantive changes, execute supplemental agreements with each consultant firm listed herein, upon Board of Public Utilities work order approval, and terminate, upon mutual consent, any Master Agreement.
BACKGROUND:
In April 2003, Riverside Public Utilities ( RPU) began extensively using a professional services panel of consultants, referred to herein as the Consultant Panel, to provide engineering services for energy delivery projects. RPU has had excellent success with the Consultant Panel and the need for these services continues. The Consultant Panel provides a ready list of staff and expertise to draw upon for projects that require professional services. When outside services are needed, engineering staff prepares the project scope of work and presents to Board of Public Utilities ( Board) for work order approval. Staff then requests proposals from the consultants that are qualified in the particular category to provide the services needed.
Staff awards work based on proposals submitted and evaluates the consultant' s scope of work understanding, assigned personnel, expertise, current workload, and costs to perform the work. A supplemental agreement is then developed and executed by the City Manager, or designee, having the authority to approve supplemental agreements with Board work order approval.
RFP 1890 Energy Delivery Consulting Services - Master Agreements for Consultant Panel — Page 2 DISCUSSION:
The current Energy Delivery Consultant Panel' s Master Agreements are set to expire on June 30, 2019.
Staff issued RFP -1890 on January 10, 2019, pursuant to the Purchasing Division's requirements to retain consulting firms who can meet the needs of the Department and assist in the implementation of the Energy Delivery Capital Improvement Program ( CIP). Engineering staff reviewed priorities of Energy Delivery Capital Improvement projects, and developed a questionnaire based on experience needed. Staff received proposals from 32 consulting firms of which 16 were qualified to participate on the Energy Delivery Consultant Panel ( see Attachment 2). The scoring for evaluation, considered specialized experience, project managers and firm experience, and included qualifications set forth in the request for proposal questionnaire ( Attachment 1).
Each consultant master agreement will be for a contract term of three - years with a maximum compensation of $ 2, 000, 000 per consultant. Current agreements for existing consultants that do not have active work, are set to expire on June 30, 2019. The consultants currently active in providing services will be allowed to continue work under the existing agreement terms until that scope of work is completed and accepted.
The top 16 highest ranked proposers are summarized in the table below:
Vendors City Location Rank
GL Power Solutions, Inc. DNV GL Dallas, TX 1
NV5, Inc. Corona, CA 2
HDR, Inc. Irvine, CA 3
Burns & McDonnell, Inc.` Brea, CA 4
TRC, Inc. Irvine, CA 5
Stantec Consulting Services, Inc. Pasadena, CA 6
Geo Mat Testing Laboratories Riverside, CA 7
Ninyo & Moore Fontana, CA 8
Power Engineers San Diego, CA 9
Power Tech Engineers Walnut, CA 10
EPS Engineering & Design San Diego, CA 11
ENGEO Irvine, CA 12
ECORP Consulting Redlands, CA 13
Terracon Consultants Colton, CA 14
Tetra Tech Denver, CO 15
Geo Tek Corona, CA 16
Consultant non- responsive to Master Agreement Terms and Conditions.
Fifteen of the 16 above ranked consultants, signed Master Agreements that have been approved as to form by the City Attorney' s Office. Burns & McDonnell, Inc. declined to execute the Master Agreement and thus is not part of the Consultant Panel. Each agreement is the same for each firm. As noted, the term of the Master Agreement will be three - years upon execution with options to extend for two additional one- year terms.
Here is the process for assignment of work under the master agreements:
1. Staff identifies particular work to be performed and issues a Request for Proposals ( RFP) to the Energy Delivery Consultant Panel, limited by whether a panel member is qualified to perform the particular work.
2. Staff evaluates the responses to the RFP and selects the best qualified proposal for such work, in accord with City policies for the selection of consultants.
RFP 1890 Energy Delivery Consulting Services - Master Agreements for Consultant Panel — Page 3
3. If the proposed work is in excess of $ 50, 000, staff seeks approval from the Board for the amount of the expenditure. Such approval may be sought through the approval of a work order for a particular project ( which may occur prior to step 1 above).
4. The City Manager ( based upon the authority delegated in this action consistent with Recommendation 2 above) and the selected consultant execute a supplemental agreement for such work.
The Purchasing Manager concurs that the recommended actions are in compliance with Purchasing Resolution No. 23256. Other departments within the City follow the same process for master agreements for consultant panels.
FISCAL IMPACT:
There is no fiscal impact at this time as no individual projects have yet been awarded. Projects will be awarded to Energy Delivery Consultant Panel firms on a project -by -project basis and funded through the Electric Capital Project accounts, Section 613000. Projects and associated work orders which include consulting services valued greater than $ 50, 000 will require Board approval. The total cumulative agreement amount for any one firm will not exceed $2,000,000 for the term of the agreement and is subject to the availability of budgeted funds.
Prepared by: George R. Hanson, Utilities Assistant General Manager/ Energy Delivery Approved by: Todd M. Corbin, Utilities General Manager
Approved by: Al Zelinka, FAICP, City Manager
Approved as to form: Gary G. Geuss, City Attorney
Certifies availability
of funds: Brian Seinturier, Utilities Fiscal Manager
Attachments:
1. Request for Proposal Questionnaire
2. Vendor Categories List
3. RFP Award Recommendation
4. Master Professional Consultant Services Agreements with Geo Mat Testing Laboratories, Inc.
5. Master Professional Consultant Services Agreements with HDR Engineering, Inc.
6. Master Professional Consultant Services Agreements with Ninyo & Moore Geotechnical & Environmental Sciences Consultants
7. Master Professional Consultant Services Agreements with NV5, Inc.
8. Master Professional Consultant Services Agreements with Power Engineers, Incorporated
9. Master Professional Consultant Services Agreements with Power - Tech Engineers, Inc.
10. Master Professional Consultant Services Agreements with Stantec Consulting Services, Inc.
11. Master Professional Consultant Services Agreements with TRC Solutions, Inc.
12. Master Professional Consultant Services Agreements with Ecorp Consulting, Inc.
13. Master Professional Consultant Services Agreements with Engeo Incorporated
14. Master Professional Consultant Services Agreements with EPS Engineering & Design, Inc.
15. Master Professional Consultant Services Agreements with Geotek, Inc.
16. Master Professional Consultant Services Agreements with Terracon Consultants, Inc.
17. Master Professional Consultant Services Agreements with Tetra Tech, Inc.
18. Master Professional Consultant Services Agreements with DNV GL Energy USA, Inc.
19. Presentation
APPENDIX A
UPDATED CONSULTANT PROPOSAL QUESTIONNAIRE
How many Dollar Value Number of Number of Comments
performed in last combined years Staff
five years projects ( last combined
five years) experience
1. Overhead
Transmission,
Distribution and
Communications
Line Design
performed.
2 Underground
Transmission,
Distribution and
Communications
Line Design
performed.
3 Substation Design &
Operating Practices
performed.
4 SCADA Master
Station and Remote
Terminal Unit
Design performed.
5. Architectural Design
performed.
6. Civil Design
performed.
How many Dollar Value Number of Number of Comments
performed in last combined years Staff
five years projects ( last combined
five years) experience
7. Mechanical Design
performed.
8. Structural Design
performed.
9. CEQA
Environmental
performed.
10. Wireless
Communications
System Design
performed.
11. Fiber Optic
Communications
System Design
performed.
12. SONET/ OTN, SDH,
TDM, Next
Generation
Transport,
DWDM/ ROADM,
MPLS, Carrier
Ethernet and
Network
Management
System / Network
designs / Network
Audit performed.
13. Generation Station
Design performed.
How many Dollar Value Number of Number of Comments
performed in last combined years Staff
five years projects ( last combined
five years) experience
14. System Operations
procedures to
comply with NERC,
CAISO and SCE
requirements
performed.
15. Physical, Electronic,
Cyber Security and
Compliance Risk
Management
performed.
16. System
Maintenance
performed.
17. Construction and
Project
Management
Functions
performed.
18. Engineering Studies
performed.
19. Geo Tech
performed.
Civil Design
Wireless
Communications
System Design
Physical,
Electronic, Cyber
Security and
Compliance Risk
Management
Mechanical
Design
Fiber Optic
Communications
System
Maintenance
Structural Design
SONET/ OTN, SDH,
TDM, Next
Generation
Transport,
DWDM/ ROADM,
MPLS, Carrier
Ethernet and
Network
Management System
Network designs /
Network Audit
Construction and
Project Functions
Performed
CEQA
Environmental
Generation
Station Design
Engineering
Studies
System Operations
Geo Tech
Categories — Please circle each category that applies to proposal submitted.
Overhead Underground Substation Design SCADA Master Architectural Design Transmission, Transmission, and Operating Station and
Distribution and Distribution and Practices Remote
Communications Communications Terminal Unit
Line Design Line Design Design
Civil Design
Wireless
Communications
System Design
Physical,
Electronic, Cyber
Securityand
Compliance Risk
Management
Mechanical
Design
Fiber Optic
Communications
System
Maintenance
Structural Design
SONET/ OTN, SDH,
TDM, Next
Generation
Transport,
DWDM/ ROADM,
MPLS, Carrier
Ethernet and
Network
Management System
Network designs /
Network Audit
Construction and
Project Functions
Performed
CEQA
Environmental
Generation
Station Design
Engineering
Studies
System Operations
Geo Tech
rER i ENERGY - FE
2019 - 2022 Energy Delivery Consultant Panel
PI I Rl rr' T,
Approved Work Categories
1. Overhead and Underground Transmission
Line Design performed.
2. Overhead and Underground Distribution
Line Design performed.
3. Substation Design & Operating Practices
performed.
4. SCADA Master Station and Remote
Terminal Unit Design performed.
S. Civil Design performed.
6. Mechanical Design performed.
7. Structural Design performed.
S. CEQA Environmental performed.
9. Overhead and Underground Communications
Line Design performed.
10. Wireless Communications System Design
performed.
11. Fiber Optic Communications System Design
performed.
CONSULTANTS 12. SONET/ OTN, SDH, TDM, Next Generation
Transport, DWDM/ ROADM, MPLS, Carrier
Ethernet and Network Management System /
Network designs / Network Audit performed.
13. Generation Station Design performed.
14. System Operations procedures to comply with
NERC, CAISO and SCE requirements performed.
15. Physical, Electronic, CVber Security and
Compliance Risk Management performed.
16. System Maintenance performed.
17. Construction and Prosect Management
Functions performed.
18. Engineering Studies performed.
19. Geo Tech performed.
Score 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Awarded Category List 1 GL Power Solution, Inc. ( DNVGL) 35. 63 4, 10, 11, 12, 14, 15, 18 2 NVS, Inc. 35. 33 1, 2, 3, 4, 5, 6, 7, 8, 11, 13, 15, 17, 18, 19 3 HDR, Inc. 35. 10 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 13, 14, 15, 16, 17, 18, 19 4 Burns & McDonnell 34. 58 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12, 15, 18 5 TRC Solutions 34. 10 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12, 15, 16, 17, 18, 19 6 Stantec Consulting 33.781 1, 2, 3, 4, 5, 7, 8, 13, 14, 18, 19 7 GeoMat 33. 65 19
8 Ninyo & Moore 33. 60 19
9 Power Engineers 33. 60 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 12, 13, 15, 17, 18 10 Power - Tech 33. 55 1, 2, 3, 4, 5, 6, 7, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18 11 EPSEngineering & Design 33. 00 0 2, 3, 5, 7, 9, 10, 11, 13, 14, 17 12 ENGEO 32. 95 19
13 ECORP Consulting 32. 78 8
14 Terracon Consultants 32.601 19
15 Tetra Tech 32. 60 0 0 0 0 0 0 1, 6, 8, 13, 17
16 Geo Tek 32. 00 V 0 17
17 Geocon 31. 95 0
18 ZGLOBAL 31. 80 0 0 0
19 Koury Engineering 29. 85 0
20 Relay Application Innovation 29. 65 0 0
21 TR Design Group 29. 48
22 Vertech 29.051 0 End
23 MTGL, Inc. 28. 85 0
24 Sales 0 Brien 28. 30 0 0 0 0
25 RMA Group 25. 50 0
26 VCI Utility Services 25. 20 0 0 0 0 0 0 0
27 Cornerstone C. C. H. D. 24. 55 0 0 0 0
28 IMEG Corporation 20. 60 0 0 0 0 0 0 0 0 0 0 0
29 Hariton Corporation 19. 70 0 0 0
30 Excelsior Design Consultants 17. 00 0 0 0 0 0
31 Converse Consultants 0. 00
32 Securicon 1 0.00
CITY OF RIVERSIDE
Finance Department
RFP AWARD RECOMMENDATION
DATE SUBMITTED: June 24. 2017
RFP NO. RFP TITLE DEPARTMENT/ DIVISION
1890 Energy Delivery Consulting Services Public Utilities Dept.
DATE RFP OPENED
Dallas, TX 35. 63
NV5 Inc., San Diego,
02/ 12/ 19
PROPOSALS RECEIVED ( 32) INVITATIONS ISSUED ( Online)
PROPOSERS CITY EVALUATION AVERAGE
Out of 40)
GL PwrSolutions Inc., Dallas, TX 35. 63
NV5 Inc., San Diego, 35. 33
HDR Inc., Irvine, CA 35. 10
Burns & McDonnell Inc., Brea, CA 34. 58
TRC Solution Irvine, CA 34. 10
Stantec Consulting Services Inc., Pasadena, CA 33. 78
Geo Mat Testing Laboratories Riverside, CA 33. 65
Ninyo & Moore Fontana, CA 33. 60
Power Engineers San Diego, CA 33. 60
Power Tech Engineers Walnut, CA 33. 55
EPS Engineering & Design San Diego, CA 33. 00
ENGEO Irvine, CA 32. 95
ECORP Consulting Redlands, CA 32. 78
Terracon Consultants Colton, CA 32. 60
Tetra Tech Denver, CO 32. 60
Geo Tek Corona, CA 32. 00
Geocon San Diego, CA 31. 95
ZGLOBAL Folsom, CA 31. 80
Koury Engineering Chino, CA 29. 85
Relay Application Innovation Inc., Pullman, WA 29. 65
TR Design Group Riverside, CA 29. 48
Vertech Irvine, CA 29. 05
MTGL Inc. Riverside, CA 28. 85
Salas O' Brien Santa Ana, CA 28. 30
RMA Group Rancho Cucamonga, CA 25. 50
VCI Utility Services Upland, CA 25. 20
Cornerstone C. C. H. D. Hesperia, CA 24. 55
IMEG Corporation Ontario, CA 20. 60
Hariton Engineering Inc. Pasadena, CA 19. 70
Excelsior Design Consultants Fishers, IN 17. 00
Converse Consultant.* Redlands, CA N/ A
Securicon, Inc.* Alexandria, VA N/ A
Non - Responsive: Did not meet minimum requirements
RFPDESCRIPTION: The selectedfirms areto sign MasterAgreementwith the City andmaybe calleduponto provide professional services as outlined within the scope of work in the RFP including ( Overhead and Underground Transmission Line Design, Substation Design, Architectural Design, SCADA Master Station and Remote Terminal Unit Design, Civil Design, Mechanical Design, Structural Design, CEQA Environmental, etc.).
RFP Recommended For Award ( Includes Sales Tax) 10% Surety Included ® Contract Lowest Responsible Proposer ® 10% Surety not required Purchase Order GL, Power Solutions Inc.
HDR Inc.,
TRC Inc.,
Geo Mat Testing Laboratories
Power Engineers
EPS Engineers & Design
ECORP Consulting
Tetra Tech
NV5 Inc.,
Burns & McDonnell Inc.,
StantecConsultingServicesInc.,
Ninyo & Moore
Power Tech Engineers
ENGEO
Terracon Consultants
Geo Tek
COMMENTS:
The Public Utilities Departmenthasevaluatedall proposalsreceivedandwill be submitting areport detailing award bemadeto the top overall proposers. The PurchasingDivision concurswith this recommendation.
Submitted by: Purchasing Services M Date: