9/21/2022
1 RiversideCA.gov
1 RiversideCA.gov
ENERGY DELIVERY CONSULTANT
SERVICES - MASTER AGREEMENT
EXTENSIONS
City Council
October 4, 2022
Public Utilities Department
RiversideCA.gov
2 1. April 2003 - Energy Delivery Consultant Panel established A. Provides ability and capacity to meet increased demand for system improvements and repairs due to increasing development and aging infrastructure
B. Provides “ready” list of Consultants which saves time and money
2. January 10, 2019 – RFP 1890 issued
3. July 22, 2019 – RFP 1890 approved by Board of Public Utilities
4. August 22, 2022 - Board of Public Utilities recommended that City Council approve 13 amendments for extension of
Consultant Panel Agreements
BACKGROUND
1 2
9/21/2022
2 RiversideCA.gov
3 1. Currently Consultant panel consists of 15 consultants
2. Term of three (3) years with the possibility for two (2) one-year extensions with a maximum cumulative compensation of $2,000,000 per panel member
3. Consultant Panel report submitted to the Board each month
4. The panel provides contract engineer ing support for electrical projects
5. RPU is able to quickly bring in addi tional resources when needed and ensure that qualified resources are available to respond to any situation
6. The use of the panel has already proven to be successful and has allowed RPU to maintain electric reliability during some of the most challenging times
BACKGROUND
RiversideCA.gov
4 1. Overhead and Underground Transmission
Line Design
2. Overhead and Underground Distribution
Line Design
3. Substation Design and Operating Practices
4. SCADA Master Station and Remote Terminal
Unit Design
5. Civil, Mechanical, Structural Design
6. CEQA Environmental
7. Overhead and Underground
Communication System Design
8. Wireless Communications design
BACKGROUND
Services Request Under RFP 1890:
9. Fiber Optic Communications System Design
10.SONET/OTN, SDH, TDM, Next Generation
Transport, DWDM/ROADM, MPLS, Carrier
Ethernet and Network Management System /
Network designs / Network Audit
11.Generation Station Design
12.Electric Grid System Operations
13.Physical, Electronic, Cyber Security and
Compliance Risk Management
14.System Maintenance
15.Construction and Project Management
Functions
16.Engineering Studies
17.Geo Tech
3 4
9/21/2022
3 RiversideCA.gov
5 1. The existing Energy Delivery Consultant Panel’s Master Agreements expired on June 30, 2022
2. For the past three years we have successfully utilized the existing consultant panel
3. Agreements for existing consultants that do not have active work have expired
4. Consultants currently active w ill be allowed to continue work under existing agreement terms until scope of work is completed and accepted
5. Amendments to Master agreements are executed for 13 consultants
DISCUSSION
RiversideCA.gov
6 The process for assignment of work under master agreements is:
1. Staff identifies particular work to be performed and issues a Request for Proposals (RFP) to the Energy Delivery Consultant Panel, limit ed by whether a panel member is qualified to perform the particular work
2. Staff evaluates the responses to the RFP and selects the best qualified proposal, timeline and cost for such work, in accord with City policies for the selection of consultant(s)
3. A supplemental agreement is then developed and goes before the Board of Public Utilities for work order approval
4. If the proposed work is in excess of $50,000, staff seeks Board recommendation to City Council for approval
5. Staff seeks approval from the City Council for the amount of the expenditure and approval of Professional Service Agreement in compliance with Purchasing Resolution No. 23812
6. The City Manager, based upon the authority delegated in this action consistent with Recommendation 2 above and the selected consultant, executes a supplemental agreement for such work
MASTER AGREEMENT WORK ASSIGNMENT
5 6
9/21/2022
4 RiversideCA.gov
7 PROPOSED CONSULTANT PANEL
FIRM LOCATION
1 GL Power Solution, Inc. (DNVGL) Dallas, TX
2 NV5, Inc. Corona, CA
3 HDR, Inc. Irvine, CA
4 TRC Solutions, Irvine, CA
5 Stantec Consulting Pasadena, CA
6 GeoMat Riverside, CA
7 Ninyo & Moore Fontana, CA
8 Power Engineers San Diego, CA
9 Power-Tech Walnut, CA
10 EPS Engineering & Design * San Diego, CA
11 ENGEO, Inc. Irvine, CA
12 ECORP Consulting, Inc. Redlands, CA
13 Terracon Consultants, Inc. Colton, CA
14 Tetra Tech, Inc. ** Denver, CO
15 Geo Tek, Inc. Corona, CA
*
**
Consultant non‐responsive to amendment to Master Agreement Terms and Conditions.
Consultant declined amendment to Master Agreement
RiversideCA.gov
8 FISCAL IMPACT
1. The Consultant Panel term began on July 1, 2019
and ended June 30, 2022, during the three years
only four projects were approved for a total of
$354,723
2. There is no fiscal impact for the two one-year
extensions at this time as no individual projects have
yet been awarded since term ended
3. Projects will be awarded to Consultant Panel firms
on a project-by-project basis
7 8
9/21/2022
5 RiversideCA.gov
9 FISCAL IMPACT
4. Projects and associated work orders which include
consulting services will require Board approval
5. If the proposed work is in excess of $50,000, staff
seeks Board recommendation to City Council for
approval
6. The total cumulative agreement amount for any
one firm will not exceed $2,000,000 for the term of
the Master Professional Service Agreement and is
subject to the availability of budgeted funds
RiversideCA.gov
10 Strategic Priority 6 - Infrastructure, Mobility and
Connectivity
Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
9 10
9/21/2022
6 RiversideCA.gov
11 That the City Council:
1. Approve 13 amendments to the Master Professional Consultant Services Agreement Extensions for the Energy Delivery Consultant Panel in response to RFP-1890 for Energy Delivery Consultant Services for various Public Utilities Capital projects with a compensation limit of $2,000,000 per consultant for a one-year term, with option to extend for one additional one-year term; and
2. Authorize the City Manager, or designee, to execute the 13 amendments to Master Professional Consultant Services Agreement Extensions for the Energy Delivery Consultant Panel with each of the consultant firms listed h erein including, execute one additional one- year term agreement extensions, making mi nor non-substantive changes, execute supplemental agreements with each consulta nt firm listed herein, upon Board of Public Utilities work order approval, and terminate, upon mutual consent, any Master Agreement.
RECOMMENDATIONS
11