City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: NOVEMBER 1, 2022 FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 2, 3, 5, 6 & 7 SUBJECT: MEASURE Z – AWARD BID NO. 7907 FOR THE CONSTRUCTION OF FISCAL YEAR 2021/22 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 1 TO ONYX PAVING COMPANY, INC., OF ANAHEIM, CALIFORNIA, IN THE AMOUNT OF $6,472,000 ISSUE:
Award Bid No. 7907 for Fiscal Year 2021/22 Arterial and Minor Streets Maintenance, Phase 1 to Onyx Paving Company, Inc. of Anaheim, California, in the amount of $6,472,000.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid. No. 7907 for Fiscal Year 2021/22 Arterial and Minor Streets Maintenance, Phase 1 to Onyx Paving Company, Inc. of Anaheim, California, in the amount of $6,472,000; and Authorize the City Manager, or designee, to execute the construction contract, including making minor and non-substantive changes.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receives and tracks service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the Pavement Management Program and align with the needs expressed by the community.
Every fiscal year, Public Works budgets a portion of the State gas tax, the County Measure A Sales Tax, and the City’s Measure Z Transaction and Use Tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in very poor condition.
On November 16, 2021, the City Council received a list of proposed maintenance locations to be completed with the various Fiscal Year 2021/22 funding sources. Public Works strives to balance these funds as equally as possible throughout all Council Wards. The improvements discussed herein were included with the complete project list outlined in the report received by City Council in November 2021.
DISCUSSION:
On August 18, 2022, Bid No. 7907 for Fiscal Year 2021/22 Arterial and Minor Streets Maintenance, Phase 1 (Project) was posted on PlanetBids, to perform the following work at various locations throughout the City (Attachments 1 and 2):
Rehabilitate 1.13 miles on two Arterial streets including the following:
Indiana Avenue from Pierce Street to the westerly City limits (0.32 miles) California Avenue from Jefferson Street to Arlington Avenue including median modifications at Arlington Avenue (0.81 miles); Rehabilitate 7.63 miles of local and industrial streets within four different neighborhoods including the following five Collector streets:
Chadbourne Avenue from Campbell Avenue to Arlington Avenue (0.75 miles) Cypress Avenue from La Sierra Avenue to Tyler Street (1.15 miles) Jones Avenue from Campbell Avenue to Arlington Avenue (0.75 miles) Norwood Avenue from Campbell Avenue to Arlington Avenue (0.60 miles) Rutland Avenue from Wells Avenue to Arlington Avenue (0.57 miles); Provide 0.78 miles of slurry preservation on three streets including the following two Collector streets:
Rutland Avenue from Campbell Avenue to Wells Avenue (0.36 miles) Robinson Avenue from Norwood Avenue to Jones Avenue (0.29 miles); Reconstruct the alley between Taft Street and Meyers Street from Primrose Avenue to the end of the alley including constructing a center concrete drainage gutter (0.23 miles); Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all resurfacing locations; Install new signing and striping throughout all resurfacing locations; and Install “No Soliciting” and “No Panhandling” signs at various exit ramp locations along the SR-60, SR-91, and I-215 freeways.
On September 9, 2022, five bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from Onyx Paving Company, Inc., in the amount of $6,472,000, which is 22.31% over the Engineer’s Estimate. Construction costs have increased significantly in recent months and estimates will need to be adjusted accordingly for future projects.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23812.
STRATEGIC PLAN ALIGNMENT:
This item aligns with Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This item aligns with each of the Cross-Cutting Threads as follows:
Community Trust – The proposed improvements are part of a more significant endeavor to improve the City' s roadway network and quality of life for residents and visitors. Public Works has engaged the City Council, Transportation Committee, and Budget Engagement Commission as part of the City's Pavement Management Program.
Equity – Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City. This project encompasses street maintenance in all Wards. Public Works staff meets with each City Councilmember to discuss goals, budgets, recommendations for street improvements and obtain feedback on the requests received from all their constituents.
Fiscal Responsibility – Public Works responsibly manages a variety of funding sources to complete projects included in the City’s Capital Improvement Program. Public Works is a prudent steward of public funds and construction projects are awarded to the lowest responsive and responsible bidders.
Innovation – This project exemplifies established methods of street improvements. Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this recommendation is $6,472,000. The estimated total Project cost including design engineering, construction, contingencies, and contract administration is $7,350,000 (Table 1).
Table 1—Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$500,000
Consultant Design Services (Coring and Soil Testing)
$28,000
Construction Contract
$6,472,000
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $200,000
Total
$7,350,000
Sufficient funds have been budgeted and are available in the following accounts listed in Table 2.
Table 2—Project Funds
Fund
Project
Amount
Measure Z Capital
Pavement Rehab. & Ped. Facilities (Acct. 9902709-470734) $6,412,595
Gas Tax
Pedestrian Ramps (Acct. 9888727-440223)
$194,300
Slurry Seal/ARAM (Acct. 9889427-440223)
$734,235
Miscellaneous Traffic Projects (Acct. 9883227-440223)
$8,870
Total
$7,350,000
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map (Maintenance Locations)
Project Location List (All Project Locations)
Bid Award Recommendation
Presentation
Bid 7907 – Phase 1 Arterial and Minor Streets Maintenance ● Page 2