City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE:
FROM: RIVERSIDE PUBLIC LIBRARY WARDS: 4, 5, AND 6
SUBJECT: RESOLUTION TO AUTHORIZE THE CITY OF RIVERSIDE TO RECEIVE GRANT FUNDS FROM THE CALIFORNIA STATE LIBRARY BUDGET ACT OF 2021 (SB 129) BUILDING FORWARD LIBRARY INFRASTRUCTURE GRANT PROGRAM FOR LIFE SAFETY IMPROVEMENTS TO THE ORANGE TERRACE, ARLINGTON, AND ARLANZA BRANCH LIBRARIES, IN AN AMOUNT NOT TO EXCEED $51,406 – REQUIRED 50% MEASURE Z FUND MATCH OF $25,704 – SUPPLEMENTAL APPROPRIATION ISSUE:
Adopt a Resolution to authorize the City of Riverside to accept grant funds, submission of the application, and the designation of an authorized representative to enter into agreements on behalf of the Riverside Public Library for the State of California’s California State Library Budget Act of 2021 (SB) Building Forward Library Infrastructure grant program for $51,406 with a grant required 50% City match commitment of $25,704.
RECOMMENDATIONS:
That the City Council:
Adopt the attached Resolution (Attachment 1) authorizing the City Manager, or designee, to accept awarded grant funds and execute any and all agreements and award documents on behalf of the Riverside Public Library for the California State Library Building Budget Act of 2021 (SB) Forward Library Infrastructure Grant Program in the amount of $51,406 with a 50% City match commitment of $25,704 from General Services, Measure Z Annual Deferred Maintenance; and With at least five affirmative votes, authorize the Finance Department to record an increase in estimated revenue in the amount of $51,406 and appropriate expenditures in the same amount in designated project accounts.
BACKGROUND:
On March 15, 2022, the City Council approved and authorized the City of Riverside to apply on behalf of the Riverside Public Library for the California State Library Building Forward Library Infrastructure grant program for $10,051,333 with a $5,000,000 City match and $1,500,000 contingency from the Measure Z Fund, Annual Deferred Maintenance Program. The application covered small life safety repairs for three branch libraries, plus a much larger funding request ($10,000,000 with a $6,000,000 Measure Z Match) for a new freestanding Eastside Library.
DISCUSSION:
On September 12, 2022, the City of Riverside received notification from the California State Library that three (3) out of the four (4) projects were approved for funding. The roof repairs at Arlington and Arlanza Libraries and HVAC repairs at Orange Terrace Library were identified as urgent life safety upgrades.
The awarded project details are briefly detailed below:
Library:
Address:
Grant Request (Project):
Total Funds Awarded
Total City Contribution
Total Estimated Project Cost (With 10% contingency)
Orange Terrace Library
20010-B Orange Terrace Pkwy
HVAC Repairs
$18,333
$9,167
$27,500
Arlington Library
9556 Magnolia Ave.
Roof Repairs
$18,333
$9,167
$27,500
Arlanza Library
8267 Philbin Ave.
Roof Repairs
$14,740
$7,370
$22,110
The $10 million funding request for the new SPC Jesus S. Duran Eastside library was not considered a priority project under the grant RFP and was not awarded funding under this grant round. Staff will endeavor to reapply to future grant rounds for a new Eastside library, if funding opportunities are offered.
The California State Library requires a resolution from the City of Riverside, upon grant award, to proceed with the three (3) grant funded projects. Grant funds awarded must be expended by March 31, 2026.
The General Services Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 1 Arts, Culture & Recreation: Provide diverse community experiences and personal enrichment opportunities for people of all ages and Goal 1.1 - Strengthen Riverside’s portfolio of arts, culture, recreation, senior and lifelong learning programs and amenities through expanded community partnerships, shared use opportunities and fund development.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The City of Riverside has identified a priority for the needs of the Eastside Neighborhood residents in the City. Priority is based on responses from numerous community meetings held in 2017 through 2021 by the Library through Community Ward meetings, Board of Library Trustees meetings, and Parks, Recreation and Community Commission meetings. Riverside is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in greater public good.
Equity – This report provides members of the community equal access. Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress.
Fiscal Responsibility – The fiscal impact to the Measure Z Fund associated with this item is 50% City match and 10% contingency of the grant funds awarded. Riverside is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all.
Innovation – This item will allow the City of Riverside to capitalize on new and changing funding sources in partnership with state programs to meet ongoing and changing needs of the library community. Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – The application describes the specific actions that will be undertaken using the California State Library funds to meet the needs of the present without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike.
FISCAL IMPACT:
The total fiscal impact of the action is $77,110 in awarded grant funds and required City match. Upon City Council approval, an increase in revenue and an equal amount appropriated in the funds and programs listed in Table 1 below and a budget adjustment will be recorded for the required City match. Table 2 illustrates the sources funds required for the purpose of the City match.
Table 1.
Fund
Program
Account
Amount
Revenue
Grants & Restricted Programs
Orange Terrace HVAC - Ward 4
9346500-334100
$18,333
Arlanza Roof Repair - Ward 6
9346600-334100
$14,740
Arlington Roof Repair - Ward 5
9346700-334100
$18,333
Total Revenue:
$51,406
Expenditures
Grants & Restricted Programs
Orange Terrace HVAC - Ward 4
9346500-440210
$18,333
Arlanza Roof Repair - Ward 6
9346600-440210
$14,740
Arlington Roof Repair - Ward 5
9346700-440210
$18,333
Total Expenditures:
$51,406
Table 2.
From Fund/Program
To Fund/Program
Amount
Measure Z Capital – Annual Deferred Maintenance
(9901909-462050)
Grants & Restricted Programs Fund
Orange Terrace HVAC - Ward 4 – 9346510-440301
$9,167
Arlanza Roof Repair - Ward 6 – 9346610-440301
$7,370
Arlington Roof Repair - Ward 5 – 9346710-440301
$9,167
Total City Match:
$25,704
Prepared by: Erin Christmas, Library Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager Chief Financial Officer/Treasurer
Approved by: Rafael Guzman, Assistant City Manager
Approved as to form: Phaedra Norton, City Attorney
Attachments:
Award Notices
Draft Resolution
California State Library Grant Resolution ● Page 4