City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 6, 2022 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 7880 TO MUNICIPAL EMERGENCY SERVICES OF SAN DIEGO, CA FOR THE PURCHASE OF TWENTY-FOUR X3-21 SELF-CONTAINED BREATHING APPARATUS BACK FRAMES IN THE AMOUNT OF $85,690.48 – SUPPLEMENTAL APPROPRIATION ISSUE:
Award Bid No.7880 to Municipal Emergency Services of San Diego, California for the purchase of twenty-four X3-21 self-contained breathing apparatus back frames in the amount of $85,690.48.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7880 to Municipal Emergency Services for the purchase of twenty-four X3-21 self-contained breathing apparatus back frames in the amount of $85,690.48; and With at least five affirmative votes, authorize an increase in revenue and appropriate expenditures in an equal amount of $85,690.48 in the Grants and Restricted Programs Urban Search & Rescue; and Authorize the City Manager, or designee, to execute all documents necessary to complete the financing, including making minor and non-substantive changes.
BACKGROUND:
Urban Search and Rescue (US&R) is a “multi-hazard” discipline trained to respond to a variety of natural, technological, and man-made emergencies or disasters. The City of Riverside Fire Department’s US&R team is the sponsoring agency for California Task Force 6 (CA-TF6) which is one of twenty-eight National, and one of eight California US&R Task Force teams. These teams respond as either a Federal Emergency Management Agency (FEMA) or California Mutual Aid resource during emergencies requiring highly skilled search and rescue personnel. They have previously been deployed to the 1994 Northridge Earthquake, 9/11 terrorist attacks on the World Trade Center, Hurricane Katrina, Super Storm Sandy, Hurricane Harvey, Irma and Maria, and most recently Hurricane’s Fiona and Ian in Puerto Rico and Florida.
The Department of Homeland Security (DHS) and FEMA are accountable to provide support and funding for the maintenance and readiness of the US&R program which is fulfilled through the National Urban Search & Rescue Response System Readiness Cooperative Agreement Grant—of which Riverside is a recipient.
DISCUSSION:
For Fiscal Year 2021, RFD was awarded $1,333,378.00 by FEMA/DHS through the National Urban Search & Rescue Response System Readiness Cooperative Agreement Grant. This funding can be utilized for training, administration, equipment acquisition and maintenance of existing rescue equipment. Riverside Fire Department’s US&R Division is requesting approval from the City Council to award Bid # 7880 to Municipal Emergency Services for the purchase of twenty-four (24) X3-21 self-contained breathing apparatus (SCBA) back frames in the amount of $85,690.48. The back frames will assist task force member breathing capabilities on hazardous material deployments at National, State and Local emergencies.
In accordance with Purchasing Resolution No. 23914, RFB No. 7880 was released on October 28, 2021, with a total of four prospective bidders. Municipal Emergency Services submitted the only response and were found to be responsive and responsible, with a bid coming in at $85,690.48.
The Purchasing Manager concurs that the recommended actions are in compliance with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well- Being and Goal No. 2.6 – Strengthen community preparedness for emergencies to ensure effective response and recovery.
This item aligns with Each of the five Cross-Cutting Threads as follows:
Community Trust – The DHS/FEMA National US&R Program is an established gold standard for emergency preparedness which has helped produce over two decades worth of highly qualified technical rescue fire fighters within the City of Riverside Fire Department.
Equity – California Task Force 6 current members include emergency room physicians, structural engineers, canine handlers, geospatial engineers, accounting techs, inventory control specialists and fire fighters whose physical/belief identifications range across a multitude of combinations within race, gender, ethnicity, and orientation preferences. The connections to the community not only come from City of Riverside employees, but also professional civilians and participating agency fire departments who work, live, and represent the program in the surrounding areas.
Fiscal Responsibility – The City of Riverside Fire Department Urban Search & Rescue Division’s dedication will continue with the administrative management of the readiness cooperative agreement fiscal responsibilities, such as, but not limited to, monthly drawdowns, timely reporting, limited extension requests and adherence to the 2 CFR, the US&R Statement of Work, and the City’s Finance Policies.
Innovation – The City’s US&R Division Chief is the Western Division Representative for the US&R National Program. This unique position allows for enhanced leadership capability where the Division Chief puts a primary focus on the benefit of the city and its residents by engaging directly with DHS/FEMA US&R branch leadership early and often on local, state, and national program matters.
Sustainability & Resiliency – Equipment recapitalization, fully electronic administrative management/reporting capabilities, new/renewed or revised Memorandums of Understanding with participating agencies and telecommute/virtual trainings have enhanced the program with a wide range of capability, personnel, and equipment which in turn has lessened the overall impact of the Sponsoring Agency.
FISCAL IMPACT:
The fiscal impact of this action is $85,690.48. Upon Council approval, an increase in revenue will be recorded and an appropriation will be made in the Grants and Restricted Programs Fund USAR 2021 Program revenue account 9173700-331100 and expenditure account 9173700-440110. Appropriations for future fiscal years will be included in the Department’s Budget submissions for those fiscal years to be presented to the City Council for approval.
Prepared by: La Wayne Hearn, Interim Fire Chief
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Edward Enriquez, Interim Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Award Bid No.7880 – Urban Search and Rescue – Page 1