Single Source Justification Form
3. Describe any cost savings realized or costs avoided by acquiring the goods/services from this supplier.
Include consequences that would occur from not contracting with this supplier.
A new propane vendor would need to alter existing infrastructure, pull permits, and install proprietary equipment. The cost of this would far outweigh the cost of continuing with the current vendor {Mutual Propane) and cause detrimental down-time to City staff who operate vehicles and equipment that require propane, as well as the public that utilize this station. The fuel station at the Corporation Yard has two 1,999-gallon propane tanks and they are owned and maintained by Mutual Propane. If this contract were to be awarded to another vendor, the tanks owned by Mutual Propane would have to be removed and replaced. The cost and process of having a new vendor install propane tanks would cause a significant amount of down-time in the supply of propane at the fuel island. The new vendor would have to go through the permitting process for the new tanks as well as for a possible construction project due to the fact that the tanks could be of a different size and configuration.
Certification of Responsibility:
I am aware of the City of Riverside requirements for competitive bidding and the established criteria for justification of single source purchasing. As an authorized Department representative, I have gathered the required technical information and have made a concentrated effort to review comparable/equal vendors or equipment. I hereby certify the validity of the information and feel confident this justification of single source meets the City's criteria and would withstand audit or vendor protest.
Signature Date
Oigitany signed by Shari
Shari Call ��:2022.09.o,
15:53:17.07'00'
Department Head Date
Purchasing Manager (Up to $50,000) Date
Over $50,000 - Must be submitted for City
Council Approval with Purchasing Manger
concurrence.