City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 20, 2022 FROM: PUBLIC UTILITIES DEPARTMENT WARDS: ALL
SUBJECT: RFP NO. 2224 – PROFESSIONAL CONSULTANT SERVICES AGREEMENT FOR HYDROGEOLOGIST CONSTRUCTION INSPECTION SERVICES FOR THE GAGE 29-2R GROUNDWATER WELL REPLACEMENT PROJECT (PHASE I) WITH THOMAS HARDER AND COMPANY, INC. OF ANAHEIM, CALIFORNIA FOR A TERM UNTIL JUNE 30, 2024, IN THE AMOUNT OF $64,735 ISSUE:
Consider approving a Professional Consultant Services Agreement for Hydrogeologist Construction Inspection Services for the Gage 29-2R Groundwater Well Replacement Project (Phase I) with Thomas Harder and Company, Inc. of Anaheim, California for a term until June 30, 2024, in the amount of $64,735.
RECOMMENDATIONS:
That the City Council:
Approve a Professional Consultant Services Agreement from RFP No. 2224 for Hydrogeologist Construction Inspection Services for the Gage 29-2R Groundwater Well Replacement Project (Phase I) with Thomas Harder and Company, Inc. of Anaheim, California, for a term until June 30, 2024, in the amount of $64,735; and Authorize the City Manager, or designee, to execute the Professional Consultant Services Agreement and any other documents necessary to effectuate the project described herein, as well as the ability to make minor non-substantive changes in accordance with all purchasing policies.
BOARD RECOMMENDATION:
This report is published on December 8, 2022, for the December 20, 2022, City Council meeting.
On December 12, 2022, the Board of Public Utilities will hear this item for consideration to recommend to City Council to approve the Professional Consultant Services Agreement for Hydrogeologist Construction Inspection Services with Thomas Harder and Company, Inc. of Anaheim, California, for a term until June 30, 2024, in the amount of $64,735. If the Board approves to forward this to Council, staff respectfully requests the City Council consider these items at the December 20, 2022, meeting because of the urgency to complete this project.
BACKGROUND:
The Riverside Public Utilities Department (RPU) operates and maintains nearly 50 active groundwater wells throughout Riverside, Colton, and San Bernardino to supply drinking water to the City of Riverside. The existing Gage 29-2 groundwater well is located in the City of San Bernardino and was constructed in 1929 at a depth of approximately 325 feet below the ground surface. Over the years, the production capacity of this well has dropped as related to the declining groundwater table in the area. At times, air entrapment has caused the well to be inoperable. The existing well is too shallow to allow for the lowering of the pumping equipment and therefore needs to be replaced with a new deeper well.
The Gage 29-2R Groundwater Well Replacement Project will be completed in two phases. The first phase, as described herein, will involve drilling a domestic water well approximately 1,200 feet deep. Staff will seek approval for the project’s second phase at a future date, which will generally include equipping the well with a pump and motor, electrical and instrumentation equipment, yard piping and a building enclosure.
DISCUSSION:
The proposed work includes an approximately 1,200 feet deep domestic water well, installing a 20-inch diameter stainless steel well casing, development, test pumping and all other necessary incidental work. In addition, the work will require the services of a hydrogeologist who specializes in overseeing the construction of domestic groundwater wells.
In a collaborative effort between RPU Water Engineering staff and the Purchasing Division, RFP No. 2224 was posted on the City's Online Bid System on July 22, 2022, seeking proposals for Hydrogeologist Construction Inspection Services for the Gage 29-2R Groundwater Well Replacement Project (Phase I). Proposals were due on August 15, 2022. Four vendors submitted proposals.
Under the guidance and oversight of the Purchasing Division’s assigned representative, three RPU Water Engineering staff members evaluated the proposals. These three individuals evaluated and ranked the proposals independently and input their scores into the online evaluation portal. Upon a review of the scores by the assigned representative from the Purchasing Division, the proposal submitted by Thomas Harder and Company, Inc. ranked highest.
The proposals, along with their respective scores, submitted for RFP No. 2224 are summarized in the table below:
Vendor/City Location
Proposed Fee
Weighted Score Evaluations
Qualifications
(25%)
Experience
(20%)
Professional References
(10%)
Approach and Methodology
(10%)
Pricing
(25%)
Total Score
Rank
Thomas Harder and Company, Inc.
Anaheim, CA
$64,735.00
250.00
200.00
92.00 200.00
250
992.00
1 ENGEO Incorporated
San Ramon, CA
$89,520.00
241.67
193.33
96.67 193.33
180
905.00
2 Geoscience Support Services, Inc.
San Dimas, CA
$101,029.00
250.00
200.00
98.00 193.33
160
901.33
3 Wood Rodgers, Inc.
Sacramento, CA
$87,475.00
250.00
193.33
66.00 200.00
185
894.33
4 The Purchasing Manager concurs that the recommended actions are in compliance with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 - Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – RPU took the initiative to replace this groundwater well which will enhance the reliability of the overall water system, demonstrating RPU’s commitment to the customers it serves and building community trust.
Equity – RPU endeavors to provide safe and reliable water service to all its customers. Since RPU’s water system is an interconnected network, investments made to individual parts of the system improve the reliability of the overall system, thereby providing an equitable benefit to all customers.
Fiscal Responsibility – The lowest price for these construction services was ensured through a competitive bidding process.
Innovation – This project employs the latest technology, methods, and materials for constructing groundwater wells, helping to ensure effective operation of this groundwater well.
Sustainability & Resiliency – This project will help ensure RPU can provide reliable water service to its customers.
FISCAL IMPACT:
The total fiscal impact of this action is $64,735. Funds are budgeted and available in the Water Fund, Potable Irrigation Well Replacement Project account 6230100-470833.
Prepared by: Todd M. Corbin, Utilities General Manager
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Site Map
RFP Award Recommendation
Professional Consultant Services Agreement
Presentation
Hydrogeologist Services for the Gage 29-2R Groundwater Well ● Page 2