City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 20, 2022 FROM: GENERAL SERVICES DEPARTMENT WARD: 1 SUBJECT: REQUEST FOR PROPOSAL NO. 2182 - PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH WESTGROUP DESIGNS, INC., FOR ARCHITECTURAL DESIGN SERVICES FOR THE PERMANENT SUPPORTIVE HOUSING PROGRAM LOCATED AT 2800 HULEN PLACE IN THE AMOUNT OF $259,123 INCLUDING A 10% CONTINGENCY OF $25,912 FOR A TOTAL AMOUNT NOT TO EXCEED $285,035 ISSUE:
Approve a Professional Consultant Services Agreement with Westgroup Designs, Inc. for architectural design services for the Permanent Supportive Housing Program, located at 2800 Hulen Place, in the amount of $259,123, including a 10% contingency in the amount of $25,912 for a total not-to-exceed amount of $285,035.
RECOMMENDATIONS:
That the City Council:
Approve a Professional Consultant Services Agreement with Westgroup Designs, Inc., in the amount of $259,123 for architectural design services for the Permanent Supportive Housing Program located at 2800 Hulen Place; Authorize a 10% contingency of $25,912 for unforeseen project changes including, but not limited to, owner-requested changes and design improvements for a not-to-exceed total amount of $285,035; and Authorize the City Manager, or designee, to execute the Professional Consultant Services Agreement with Westgroup Designs Inc. including making any minor, non-substantive changes, and sign all documents necessary for the completion of architectural design for the Permanent Supportive Housing Program facility.
BACKGROUND:
On August 3, 2021, the City Council approved a Lease Agreement with the County of Riverside to facilitate $2,338,176 in building renovations of a City-owned property located at 2800 Hulen Place, for the operations of a Permanent Supportive Housing (PSH) Program administered by the Riverside University Health Systems – Behavioral Health (Project). The Lease Agreement was executed on November 16, 2021, and included the following terms:
$1 annual lease payment;
Ten-year lease period with two additional five-year renewal terms; Riverside County to assume all upkeep and maintenance of the building; Expand into the warehouse space to allow clients to have their own room, increase the number of bedrooms, and add a multi-purpose space; and Riverside County to provide the City with an upfront payment of $250,000 to cover rehabilitation costs.
DISCUSSION:
On March 25, 2022, a Request for Proposals (RFP) No. 2182 was issued for Architectural Design Services for Modification of Existing Industrial Building into Individual Housing and Related Support/Administration for Homeless Housing at 2800 Hulen Place.
Proposals were due on April 28, 2022, and eight responses were received:
Rank
Consultant
Location
Score
1 Westgroup Designs
Irvine, CA
856.68
2 Lorcan O’Herlihy Architects
Los Angeles, CA
839.93
3 Arclogica, Inc.
Tustin, CA
793.04
4 MIIM Design
Pasadena, CA
748.59
5 K+R Design, Inc.
Pasadena, CA
737.17
6 SVA Architects, Inc.
Santa Ana, CA
736.46
7 David Baker & Associates
San Francisco, CA
659.23
N/A
Robert Borders & Associates*
To identify the most qualified firm, a Screening and Selection Committee (Committee) was formed to review, evaluate, and score all responsive Proposals received based on the evaluation criteria set forth in the RFP. The Committee included members from the County of Riverside, the Operator of the facility, and City staff from Community and Economic Development - Homeless Solutions and General Services. As a result of independent cumulative scoring of the proposals by the evaluators, Westgroup Designs, Inc. was selected as the proposed architect to provide the design services for the PSH Program facility. Robert Borders & Associates was deemed non-responsive due to submitting an incomplete proposal.
The Acting Community and Economic Development Director concurs with the recommendations in this report.
The Purchasing Manager concurs that the recommendation to approve the agreement is in compliance with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
The Project supports Strategic Priority 2 – Community Well-Being, specifically, Goal 2.1 – to facilitate the development of quality and diverse housing supply that is available and affordable to a wide range of income levels; and Goal 2.2 – to collaborate with partner agencies to improve household resiliency and reduce the incidence and duration of homelessness.
Community Trust – The City of Riverside has identified the need for affordable housing as a priority need in the City’s Housing Element process. The Housing Element outreach process gathered information from specific focus groups and interviews with various organizations and service providers in the housing and community development field, as well as residents of the city.
Equity – Pursuant to the Housing Community Act of 1974, the US Department of HUD provides critical priority for the funding to ensure all eligible persons receive equitable access to service and are served with dignity, respect, and compassion regardless of the circumstances, ability, or identity.
Fiscal Responsibility – Funding for this Project is coming directly from the County of Riverside.
Innovation – The Project will increase the number of Permanent Supportive Housing units provided at 2800 Hulen Place by expanding into the warehouse space.
Sustainability & Resiliency – The Project promotes a sustainable community and economic development and projects to encourage community engagement and resiliency.
FISCAL IMPACT:
The total fiscal impact of the action is $285,035. Sufficient funds are budgeted and available in the Grants and Restricted Programs Fund, 2800 Hulen Rehab, Miscellaneous Agency Funding account no. 9920000-440309.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager and Chief Financial Officer/Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Professional Consulting Services Agreement Award Recommendation
Professional Consulting Services Agreement with Westgroup Design, Inc. ● Page 2