CITY OF
RIVERSIDE City Council Memorandum
City of Arts & Innovation
TO: • HONORABLE MAYOR AND CITY COUNCIL DATE: DECEMBER 20, 2022 FROM: CITY MANAGER'S OFFICE WARDS: ALL
SUBJECT: ENVISION RIVERSIDE 2025 STRATEGIC PLAN UPDATE & REAFFIRM THE
CITY COUNCIL STRATEGIC POLICY
ISSUES:
Receive and file an update on the Envision Riverside 2025 Strategic Plan and reaffirm the City Council Strategic Policy.
RECOMMENDATIONS:
That the City Council:
1. Receive and file and update on the Envision Riverside 2025 Strategic Plan; and
2. Reaffirm the City Council Strategic Policy of the Envision Riverside 2025 Strategic Plan.
COMMITTEE RECOMMENDATIONS:
The Inclusiveness, Community Engagement, and Governmental Processes Committee met on October 5, 2022, with Chair Cervantes, Vice Chair Perry, and Member Condor present, to consider reaffirming the City Council Strategic Policy of the Envision Riverside 2025 Strategic Plan. After discussion the Committee unanimously voted to recommend that the City Council reaffirm the City Council Strategic Policy of the Envision Riverside 2025 Strategic Plan.
BACKGROUND:
Strategic Plan Organizational Structure
On October 20, 2020, the City Council approved the Envision Riverside 2025 Strategic Plan, which represented the culmination of a months-long development process. The Strategic Plan is comprised of two components:
1. City Council Strategic Policy - This part is developed by City Council to set forth the priorities and policy direction of the Council to advance Riverside's potential and to frame the work efforts of City staff over the course of the Strategic Plan.
2. Operational Workplan - This part is developed and updated by City staff to set forth envisioned actions to be carried out by staff to implement the City Council Strategic Policy, Envision Riverside 2025 Strategic Plan Update & Reaffirm Council Strategic Policy • Page 2 as well as related performance metrics to track the trendlines of progress toward achieving City Council priorities.
To ensure a shared understanding, the following common terms were included in the final draft of the Strategic Plan in October 2020:
City Council Strategic Policy:
• Vision: A statement that captures the spirit of what the City Council wants the City organization to achieve as a result of implementing the strategic plan and its priorities.
The Vision is stated in the present tense, describing what will result from the Strategic Plan.
• Mission: A general statement of how the City organization will achieve the Vision. • Cross-Cutting Threads: Major themes incorporated throughout all areas of the Envision Riverside 2025 Strategic Plan that are reflected in all our outcomes.
Implementation of all Strategic Priorities should advance, or at least be neutral towards all Cross-Cutting Threads.
• Strategic Priorities: Broad areas in which the City Council wants the City Team to invest time, energy, and resources to accomplish the Vision. • Indicators: Quantitative or qualitative forms of evidence that enable the City to assess progress toward achieving the Vision and Strategic Priorities (also known as "signals of success").
• Goals: General aspirations (expressed as outcomes) toward which effort will be directed by the City Team to advance a Strategic Priority. More than one Goal may be developed for each Strategic Priority; each Goal drives the definition of Actions (or tasks) that comprise the work plans for the City Team.
Operational Workplan:
• Actions: Specific activities or tasks (inputs) comprising the work plans for the City Team that cause specific "outputs" and contribute to larger measurable outcomes. • Performance Metrics: Consistent with City Council-accepted Indicators, specific data- driven measures that determine the extent to which Goals and Actions are resulting in progress toward attaining the City Council's Vision and Strategic Priorities.
The City Manager's Office worked with the Executive Leadership Team to prepare a list of Actions to achieve the Goals identified in the Envision Riverside 2025 Strategic Plan and further the City Council's Strategic Priorities. These Actions were intended to be cross-departmental and encourage collaborative efforts both within and outside of the City organization to improve efficiencies and breakdown operational silos. The team also identified Performance Metrics intended to help measure the City's progress in achieving the City Council's Strategic Priorities.
Envision Riverside 2025 Strategic Plan Update & Reaffirm Council Strategic Policy • Page 3 DISCUSSION:
As we prepare to start a new year and enter the third year of the Envision Riverside 2025 Strategic Plan, staff is requesting that the City Council reaffirms its Strategic Policy (vision, mission, priorities, goals), as we continue to advance the City organization socially, economically, and as stewards of the environment.
This year, staff updated their Operational Workplan, including:
• Better alignment with the Biennial Budget adopted by Council for FY2022-24. • Combining actions with significant overlap or that were duplicative • Inclusion of City Council initiatives that were introduced after the approval of the Strategic Plan in October 2020
• Revision or replacement of performance metrics and actions • Updates for programs that were fully implemented and developed since October 2020 • Replaced "tiers" with estimated start time of actions Mindfulness of the Triple Bottom Line (Environmental Stewardship, Social Responsibility and Economic Opportunity) as a driver to advance Envision Riverside 2025 and to reaffirm the City's commitment to sustainability
• Overall layout and appearance of the Strategic Plan document Additionally, a new Strategic Plan webpage has been developed and will be brought online in the new year. The new webpage is easier to navigate, more visually appealing, and will feature a "flipbook" for easier access to the Strategic Plan document.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
Prepared by: Randy Solis, Principal Management Analyst
Lee Withers, Principal Management Analyst
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Michael D. Moore, Interim City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Concurs with
Clarissa Cervantes, Chair
Inclusiveness, Community Engagement, and Governmental Processes Committee Attachments:
1. Envision Riverside 2025 Strategic Plan
2. Presentation