City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JANUARY 17, 2023 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL SUBJECT: AWARD BID NO. 7937 TO FRITTS FORD OF RIVERSIDE, CALIFORNIA FOR THE PURCHASE OF ONE CURRENT MODEL FORD F350 UTILITY TRUCK FOR THE POLICE DEPARTMENT SPECIAL OPERATIONS DIVISION IN THE TOTAL AMOUNT OF $75,223.01 ISSUE:
Award Bid No. 7937 to Fritts Ford of Riverside, California for the purchase of one current model Ford F350 utility truck for the Police Department Special Operations Division in the total amount of $75,223.01.
RECOMMENDATIONS:
That the City Council Award Bid No. 7937 to Fritts Ford of Riverside, California for the purchase of one current model Ford F350 utility truck for the Police Department Special Operations Division in the total amount of $75,223.01.
BACKGROUND:
On February 1, 2022, the City Council authorized a supplemental appropriation of asset forfeiture funds in the total amount of $745,500 from the Federal, Federal Treasury, and State Asset Forfeiture Accounts to the Grants and Restricted Programs Fund Police Department, Police Asset Forfeiture Programs. The proposed expenditures for the asset forfeiture funds included, but were not limited to, software licenses and applications, specialty vehicles for the Forensics Unit and Special Weapons and Tactics (S.W.A.T.) Team, gas masks, building improvements, communications headsets, patrol cameras, tasers, and a bomb suit.
DISCUSSION:
The S.W.A.T. Team is a specialized unit with the City of Riverside Police Department Special Operations Division. An essential component of the S.W.A.T. Team is the equipment truck which is used to store required equipment for S.W.A.T. deployments. These deployments include, but are not limited to, armed barricaded subjects, high risk warrant operations, hostage rescue, civil unrest, and other types of critical incidents. The equipment truck also transports multiple S.W.A.T. personnel and their gear to critical incident locations and has locking equipment boxes to ensure compliance with storge and transportation of specialized equipment. The S.W.A.T. equipment truck is essential in maintaining a state of readiness to provide enhanced response solutions to a variety of public safety concerns. The purchase of the proposed replacement utility truck is necessary because it will replace the current S.W.A.T. equipment truck, which is unserviceable, has exceeded the expected service life and has been out of service for over a year.
On September 1, 2022, the Purchasing Division, in cooperation with the General Services Department, solicited formal bids for the purchase of one current model Ford F350 Utility truck. On November 1, 2022, the City received one bid in response to Bid No. 7937 for the purchase of one current model Ford F350 Utility truck. After review by Purchasing, the bid response from Fritts Ford in the total amount of $75,223.01 was deemed responsive.
The Purchasing Manager concurs that the recommendation to award is in compliance with Purchasing Resolution No. 23914.
The Chief of Police concurs with the recommended action.
STRATEGIC PLAN ALIGNMENT:
The recommended purchase of the new replacement S.W.A.T. vehicle contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
The recommended purchase of the new replacement S.W.A.T. vehicle aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – This action builds community trust by ensuring that the S.W.A.T. Team has the necessary equipment when responding to critical incidents.
Equity – This action will benefit the entire community by enhancing public safety services.
Fiscal Responsibility – The General Services, Fleet Management Division is proposing this purchase in accordance with Purchasing Resolution No. 23914, Formal Procurement Process to ensure the best possible price, terms and conditions.
Innovation – This action provides the S.W.A.T. Team with the specialized equipment that is necessary for their operations.
Sustainability & Resiliency – The purchase of this new vehicle for the Riverside Police Department will enhance the City’s emergency preparedness for the future.
FISCAL IMPACT:
The total fiscal impact of the action is $75,223.01. Funds are budgeted and available in the Grants & Restricted Programs Fund, Police Asset Forfeiture, Machine & Equipment account 3145401-462200 to cover the cost of the purchase.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer
Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Bid No. 7937 – PD SWAT Vehicle ● Page 2