City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 14, 2023 FROM: GENERAL SERVICES DEPARTMENT WARDS: 6 AND 7
SUBJECT: MEASURE Z - AWARD BID NO. 7955 TO CINBAD INDUSTRY, INC. FOR DAMAGED CONCRETE REMOVAL AND REPLACEMENT AT ARLANZA FIRE STATION NO. 7 AND LA SIERRA FIRE STATION NO. 8 IN THE AMOUNT OF $79,189 AND AUTHORIZE 20% CHANGE ORDER AUTHORITY FOR A TOTAL AMOUNT OF $95,026 ISSUES:
Award Bid No. 7955 to Cinbad Industry, Inc, of Chatsworth, California for Damaged Concrete Removal and Replacement at Arlanza Fire Station No. 7, located at 10191 Cypress Avenue and La Sierra Fire Station No. 8, located at 11076 Hole Avenue, in the amount of $79,189; and authorize 20% change order authority for a total amount of $95,026.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7955 to Cinbad Industry, Inc. of Chatsworth, California in the amount of $79,189 for damaged concrete removal and replacement at Arlanza Fire Station No. 7 located at 10191 Cypress Avenue and La Sierra Fire Station No. 8, located at 11076 Hole Avenue Authorize 20% change order authority in an amount up to $15,837 for project changes including, but not limited to, unforeseen conditions, or necessary design changes for a total amount of $95,026; Authorize the City Manager, or designee, to execute a Construction Agreement with Cinbad Industry, Inc. of Chatsworth, California including making minor and non-substantive changes.
BACKGROUND:
Measure Z, a voter-approved one cent increase in the City’s sales tax rate, took effect on April 1, 2017, and helps to fund critical needs, such as deferred facilities maintenance. On June 21, 2022, the City Council approved the five-year Measure Z Spending Plan, which includes $1,000,000 annually to address deferred maintenance on existing City facilities.
DISCUSSION:
General Services is responsible for oversight of the facilities maintenance and Capital Improvement Programs for core City departments and facilities, including police, fire, library, museum, City Hall and the City Corporation Yard. Many existing facilities are experiencing impacts from aging and deferred maintenance. Measure Z funds are being deployed to address many of these issues.
Damaged Concrete Removal and Replacement at Arlanza Fire Station No. 7 and La Sierra Fire Station No.8 Arlanza Fire Station No. 7, located at 10191 Cypress Avenue, was constructed in 1967 and has been in service the past 56 years. La Sierra Fire Station No. 8, located at 11076 Hole Avenue, was constructed in 1977 and has been in service for the past 46 years. The concrete apron at the front of the apparatus bay at Arlanza Fire Station No. 7, and the apron at the rear of the apparatus bay at La Sierra Fire Station No. 8, have failed due to the weight of the fire engines and the excessive daily operational use. The concrete has extensive breaking and has become uneven, creating unsafe conditions for fire personnel when entering and existing the fire engines during emergency responses, and contributing to additional wear and tear on the fire engine’s apparatus. This project will remove the existing damaged concrete aprons, recompact the existing soil, install base material and re-pave with a high strength concrete mix design.
Bid No. 7955
Working with Purchasing staff, General Services developed Bid No. 7955 to solicit competitive bids for the damaged concrete removal and replacement projects at Arlanza Fire Station No. 7 and La Sierra Fire Station No. 8. Bid No. 7955 was posted on the City’s bid portal on November 4, 2022, with bids due on November 30, 2022. Nine responses were received and three were deemed non-responsive due to not meeting the minimum requirements. After reviewing all responsive bids, Cinbad Industry, Inc. was deemed the lowest responsive and responsible Bidder with their bid in the amount of $79,189.
Staff is also requesting a 20% project contingency in the amount of $15,837, for a total amount of $95,026, for unanticipated changes due to the age and condition of the site concrete, and/or design changes if additional minor repair needs are discovered.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution No. 23914.
The Fire Chief concurs with the recommended action.
STRATEGIC PLAN ALIGNMENT:
Replacement of damaged concrete at Arlanza Fire Station No. 7 and La Sierra Fire Station No. 8 will contribute to the City’s Strategic Priority No. 6 Infrastructure, Mobility and Connectivity, and Goal No. 6.2 to maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This project aligns with the Cross-Cutting Threads of the City’s Strategic Plan as follows:
Community Trust – This project provides assurance to Riverside’s residents that significant investments are being made to improve public safety facilities, in accordance with the priorities outlined in the Measure Z Spending Plan.
Equity – The Fire Department endeavors to provide fire and life safety services to all Riverside residents. This project will help ensure that the communities served by Arlanza Fire Station No.7 and La Sierra Fire Station No. 8 continue to receive equitable emergency response services.
Fiscal Responsibility – This project was competitively bid in accordance with Purchasing Resolution 23914, ensuring that the best pricing was obtained.
Innovation – This item is neutral towards this cross-cutting thread.
Sustainability & Resiliency – The concrete repairs at the Arlanza Fire Station No. 7 and La Sierra Fire Station No. 8 will prolong the useful life of the stations and protect the new fire engines from being damaged by driving over the broken and uneven concrete.
FISCAL IMPACT:
The total fiscal impact of this action is $95,026. Funds are budgeted and available in the Measure Z Capital Fund, Annual Deferred Maintenance Project account number 9901909-462050.
Prepared by: Carl Carey, General Services Director Certified as to
Availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra Norton, City Attorney
Attachment: Bid Recommendation
Award Bid 7955 – Fire Station 7 & 8 Concrete Removal and Repair