City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 21, 2023 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 7934 TO LOGOS IMAGING, LLC FOR THE PURCHASE OF ONE X-RAY SYSTEM USED BY BOMB SQUADS TO DETECT IMPROVISED EXPLOSIVE DEVICES FOR THE POLICE DEPARTMENT TECHNICAL SERVICES UNIT IN THE AMOUNT OF $62,149.06 ISSUES:
Award Bid No. 7934 to LOGOS Imaging, LLC of Windsor, Colorado for the purchase of one X-ray imaging system used by bomb squads to detect improvised explosive devices in the amount $62,149.06 using the Riverside Urban Areas Security Initiative (UASI) grant award accepted by City Council on February 2, 2021.
RECOMMENDATIONS:
That the City Council award Bid No. 7934 for the purchase from LOGOS Imaging LLC for one X-ray imaging system used to detect improvised explosive devices in the amount of $62,149.06.
BACKGROUND:
The Department of Homeland Security (DHS) offers the Urban Area Security Initiative (UASI) program to enhance regional preparedness high-threat, high-density areas and provides funding opportunities every fiscal year to address the unique multi-discipline planning, operations, equipment, and training needs to these areas as it relates to terrorism prevention, protection, mitigation, response, and recovery.
On February 2, 2021, the City Council approved acceptance of the FY 2020 Urban Areas Security Initiative (UASI) in the amount of $2,894,500, for regional training activities, equipment, staff salaries, Community Emergency Response Team (CERT) program materials, and Office of Emergency Management Critical Infrastructure Assessment program.
DISCUSSION:
The Riverside Police Department (RPD) owns and operates two ‘Logos’ X-ray systems that are approximately 10 years old. Currently, the primary X-ray imaging system operated by the Riverside Police Bomb Squad has been discontinued by the manufacturer and will no longer be supported by the vendor in the next year and a half. These are the larger, primary truck mounted systems that are used for the bulk of bomb squad responses. Having a functional X-ray system is one of the requirements by the FBI to certify bomb Squads. The proposed system is used by the Hazardous Devices School and all the bomb technicians in the region are being trained on its use by the FBI. Most IED render safe operations cannot take place without a good, modern, and functioning X-ray system.
The Riverside Police Department is seeking to update one of the two outdated X-ray systems for better interoperability among bomb squads and would like to purchase the Logos X-ray imaging system in the amount of $62,150. Purchasing from Logos Imaging ensures that the equipment is new, in good working order, and will ensure the Riverside Police Bomb Squad maintains its certification and is well equipped to deal with improvised explosive device (IED) threats in the region.
In accordance with Purchasing Resolution No. 23914, Bid No. 7934 was released on October 5, 2022, with a total of five prospective bidders. LOGOS Imaging LLC submitted the only response and were found to be responsive and responsible, with a bid submission of $64,825.81. A best and final offer was submitted to the vendor on December 8, 2022, and LOGOS Imaging LLC agreed to lower their bid to $62,149.06.
The Purchasing Manager concurs that the recommendation complies with the Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.6 – Strengthen community preparedness for emergencies to ensure effective response and recovery.
This item aligns with Each of the five Cross-Cutting Threads as follows:
Community Trust – The Department of Homeland Security’s Urban Area Security Initiative (UASI) grant has increased the capabilities and capacities of our first responder departments and emergency management agencies for over a decade increasing community trust in our emergency response efforts.
Equity – Funding provided by the Department of Homeland Security helps the region plan and equip departments to respond to our diverse community including those with access and functional needs.
Fiscal Responsibility – The use of the Department of Homeland Security grant funding increases the Riverside-San Bernardino-Ontario Metropolitan Area’s capability and capacity to plan for, train for, exercise and respond to emergencies within the region and beyond through classes and costs associated with training staff, UASI program administration, and equipment acquisition and organization of planning, training, and exercising while leveraging external funding sources specifically earmarked for emergency response.
Innovation – The Riverside Fire Department - Office of Emergency Management’s manages the Riverside Urban Area Security Initiative by bringing regional partners on board to build innovative capabilities throughout the two-county region.
Sustainability & Resiliency – Educating responders, individuals, and community organizations thru the UASI program develops disaster resilient organizations through critical infrastructure assessments and disaster training that increases our overall community resilience.
FISCAL IMPACT:
The fiscal impact of this action is $62,149.06. Funds are budgeted and available in the Grants and Restricted Programs Fund, UASI 2020 Account No. 9171310-440453.
Prepared by: Michael Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Edward Enriquez, Interim Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
UASI FY20 LOGOS ● Page 3