City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 21, 2023 FROM: PUBLIC WORKS DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 7906 FOR THE CONSTRUCTION OF FISCAL YEAR 2021/22 ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB-1) STREET MAINTENANCE IMPROVEMENTS TO ALL AMERICAN ASPHALT OF CORONA, CALIFORNIA, IN THE AMOUNT OF $8,965,842.76, FOR A TOTAL PROJECT COST OF $9,550,000 ISSUE:
Award Bid No. 7906 for the construction of Fiscal Year (FY) 2021/22 Road Repair and Accountability Act of 2017 (SB-1) Street Maintenance Improvements to All American Asphalt of Corona, California, in the amount of $8,965,842.76, for a total project cost of $9,550,000.
RECOMMENDATIONS:
That the City Council:
Award a construction contract for Bid. No. 7906 for FY 2021/22 Road Repair and Accountability Act of 2017 (SB-1) Street Maintenance Improvements to All American Asphalt of Corona, California, in the amount of $8,965,842.76; and Authorize the City Manager, or designee, to execute the construction contract, including making minor and non-substantive changes, subject to the availability of budgeted funds.
BACKGROUND:
On April 28, 2017, the California Governor signed Senate Bill 1, which is referred to as the Road Repair and Accountability Act of 2017 (SB-1), to address basic road maintenance, rehabilitation, and critical safety needs on the state highway and local street networks. SB-1 is funded by gallon fuel excise taxes, diesel fuel sales taxes, and vehicle registration fees. The taxes may adjust in future years proportionate to inflation.
The California State Controller’s Office deposits various portions of these revenues into the State’s Road Maintenance and Rehabilitation Account (RMRA). A percentage of the RMRA funds are apportioned by formula to eligible cities and counties under Streets and Highways Code Section 2032(h) as part of the SB-1 Local Street and Roads Program (LSRP).
On September 7, 2021, the City Council adopted Resolution No. 23756 to approve the FY 2021/22 Project list, to be completed using the projected FY 2021/22 SB-1 revenues.
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receives and tracks service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the Pavement Management Program and align with the needs expressed by the community.
Every fiscal year, Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets in marginal, poor, and very poor conditions.
On November 16, 2021, the City Council received a list of proposed maintenance locations to be completed with the various funding sources. The report listed the maintenance projects for FY 2019/20 through FY 2021/22. Public Works strives to balance these funds as equally as possible across all Council Wards. The improvements discussed herein were included with the complete project list outlined in the report received by City Council in November 2021.
DISCUSSION:
On November 18, 2022, Bid No. 7906 for FY 2021/22 SB-1 Street Maintenance Improvements (Project) was posted on Planet Bids to perform the following work at various location throughout the City (Attachments 1 and 2):
Rehabilitate 2.9 miles on the following Arterial streets:
Jurupa Avenue from Palm Avenue to Olivewood Avenue
Olivewood Avenue from Jurupa Avenue to Prospect Avenue
La Sierra Avenue from Cleveland Avenue to Indiana Avenue Resurface 3.6 miles of minor streets within five neighborhoods Widen and reconstruct Berry Road from Bush Avenue to Pear Street Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all maintenance locations Install new signing and striping throughout all maintenance locations On December 12, 2022, four bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from All American Asphalt in the amount of $8,965,842.76, which is 19.6% over the engineers estimate. Material and labor costs have significantly increased in the past 12 months and rebidding the project may not garner lower bids.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It aligns with each of the Cross-Cutting Threads as follows:
Community Trust – Riverside is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in greater public good. The proposed improvements are part of a more significant endeavor to improve the City’s roadway network and quality of life for residents and visitors. This project delivers the rehabilitation to streets undertaken by Resolution 23756 adopted by City Council on September 7, 2021.
Equity – Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress. Public Works strives to improve the City’s roadway network to provide safe and reliable transportation to all areas of the City. Additionally, staff meets with each City Councilmember to discuss goals, budgets, recommendations for street improvements, and obtain feedback on the requests received from their constituents.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all. Public Works responsibly manages a variety of funding sources to complete projects included in the City’s Capital Improvement Program. Public Works is a prudent steward of public funds and construction projects are always awarded to the lowest responsive bidders.
Innovation – Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes. This project exemplifies established methods of street improvements.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike. The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $9,550,000. The estimated total Project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1 below.
Table 1 – Project Costs
Task
Amount
Design Engineering (In House)
$246,317.24
Consultant Design Services (Coring, Utility Potholing and Soil Testing) $37,840.00
Construction Contract
$8,965,842.76
Construction Contingencies
$150,000.00
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (From Approved Consultant Panel) $150,000.00
Total
$9,550,000.00
Sufficient funds are budgeted and available in the expenditure accounts shown in Table 2 below.
Table 2 – Project Funding
Fund
Project/Program
Account
Amount
Gas Tax
RMRA Rehab & Traffic Improvements
9915122-440237
$6,140,000
Pedestrian Ramps
9888727-440223
$352,500
Minor Street Rehabilitation
9888427-440223
$1,257,500
Measure A
Major Streets Rehabilitation
9888030-440313
$1,800,000
Total
$9,550,000
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 7906 to All American Asphalt for Street Maintenance Improvements ● Page 3