CALIFORNIA
HUMANITIES
A STATE OF OPEN MIND
December 12, 2022
Robyn Peterson, Museum Director
Museum of Riverside, a department of the City of Riverside 3580 Main St
Riverside, CA 92501
Grant Number: HFAQ22-315
Grantee EIN: 95-6000769
California Humanities DUNS Number: 034259457
CFDA Number: 45.129
CFDA Name: Promotion of the Humanities Federal/State Partnership Federal Award Identification Number: SO-268663-20
Agency: National Endowment for the Humanities
Dear Robyn Peterson:
ve have agreed to award the amount of $ 4500. The approved grant period for the project i *om 1/1/2023 to 12/31/2023. Grant funds are only applicable during the approved mean period.
To receive your grant, please return a signed copy of the grant agreement with signatures from both the Authorizing Official and Project Director. Upon electronically signing this agreement, the signed copy will be automatically submitted to California Humanities.
California Humanities reserves the right to cancel this grant if a signed copy of this agreement and other application-related documents (if requested) are not received within 6o days of the date written above. If you have any questions about submitting the grant agreement, please contact our grants administration staff at [email protected]. All correspondence with our office should include the above grant number. For all other communications please contact Lucena Lau Valle, Program Officer, at 415-391.1474 × 316 or [email protected].
We depend upon major support from the National Endowment for the Humanities to make these grants. We encourage you to write your federal, state, and local representatives telling them about the importance of vour work and what this grant means to you and your community. A template will be provided for vour use and we would appreciate a copy of any letters you send. Your efforts today can help make a difference in the availability of future grants.
On behalf of California Humanities, I congratulate your receipt of this award. We look forward to a stimulating humanities project.
Sincerely,
Julie Fry
President and CEO
cc: Robyn Peterson, Project Director
Lucena Lau Valle, Program Officer
.......
GRANT AGREEMENT
Humanities for All Quick Grant Award
Funded by California Humanities
Date: December 12, 2022
Grant Number: HFAQ22-315 Amount: $ 4500
Grant Period:
1/1/2023 to 12/31/2023
Between California Humanities
Museum of Riverside, a department of the City of Riverside Chercinafter referred to as "Grantee" and collectively with California Humanities referred to as "the Parties")
For the project entitled:
Upon full execution of this Grant Agreement ("Agreement") California Humanities will disburse funds to Grantee subject to the terms and conditions set forth below:
1. GRANT PAYMENTS
The total payment by California Humanities to Grantee will not exceed the amount stated in this Agreement, the grant award letter, or any written modification thereof. The grant funds will be disbursed in a single payment upon receipt and approval of an executed grant Agreement, acknowledging acceptance of grant and the provisions outlined in this Agreement. At least 30 days should be allowed for the disbursement of funds,
2. REPORTING REQUIREMENTS
Grantee shall provide the following:
a) Final Report. Within go days after the termination of the grant period, Grantee shall submit a final report consisting of Project statistics; responses to self-evaluation questions regarding Project goals, objectives, and outcomes; complete final financial report including information on matching funds; publicity materials; and audience surveys.
A final report and two copies of any products) produced with grant support, including USB drives of all digital materials must be submitted to and confirmed by California Humanities as complant with the terms and conditions of this Agreement before Grantce will be eligible to apply for another grant award. Furthermore, if no final report and products) are submitted by the due date, Grantee's Project will be closed as "Incomplete" and Grantee will not be eligible for future California Humanities funding, b) Project-related Data and Information, Grantee agrees to work collaboratively with California Humanities personnel during and following the grant period to provide statistics and other information rélating to Project outcomes. This information will be used for purposes including, but not limited to, reporting to the National Endowment for the Humanities; evaluation, publicily and marketing, and development.
3. ALLOWABLE COSTS
Grant funds may be expended only for Project purposes and activities described in the proposal as originally approved or subsequently amended by California Flumanities. The following costs describe what are allowable expenses for the purpose of this grant:
a) Project-related programmätic and administrative salaries and fringe benefits Professional fees, including honoraria and stipends for humanities advisors, interviewees, artists, technical consultants, etc.
c). Programming, publication, dissemination expenses (e.g., exhibit fabrication and installation, venue rental, web page design, videography, broadcast or screening expénses)
d) Travel, lodging, and por-diem expenses
1) Per Diem Reimbursements. Costs may not exceed the current rates allowable by California Humanities ($61 per day for meals) and may be for lesser amounts at Grantee's discretion.
2) Travel Reimbursements, Whenever possible, less than first class accommodations must be used for air or rail travel. If first class accommodations are required, they must be preapproved by California Humanities. All air travel that is paid in whole or in part with California Humanities funds must be undertaken on U. S. flag air carriers. If traveling by automobile; the maximum milenge reimbursement rate authorized is 57-5 (2020) cents per mile, please refer to the following link for updated federal reimbursement rates. When necessary, special provisions may be authorized.
e) Supplies and materials for program activities
1) Food Costs. When tied to Project activities, food costs are allowable with the exception of alcoholic beverages. However, food costs for purely social activities (banquets, receptions, reunions) are not allowable.
Equipment (rental, unless purchase cost is less)
g) Project-related administrative expenses including phone, postage, photocopying, and i4) Marketing expenses (os- printing and mailing of announcoments ov flyers, crac i) Evaluation expenses
j) Program documentation
k) Fiscal sponsor or indirect administrative fees (not tó exceed 10% of your request)
4. UNALLOWABLE COSTS
The following costs describe what are allowable expenses for the purpose of this grant:
a) Lobbying Activities. Using grant funds to lobby decision makers to influence federal or state legislation in any way is unallowable.
b) Alcoholic Beverages
c) Interest
d) Penalties
5. MISAPPLIED GRANT FUNDS
In cases where grant funds are determined by California Humanities to have been misapplied by Grantee, Grantee agrees to repay all such funds or transfer to California Humanities all property acquired through the use of such funds.
6. UNCOMMITTED GRANT FUNDS
Any grant funds received by Grantee which remain uncommitted at the termination of the If Grantee cannot carry out the Project, California Humanities will determine if Grantee will need to return a portion or all of the grant funds. Grantee will be responsible for furnishing to California Humanities a summary of progress achieved under the award and an itemized accounting of charges incurred against award funds and cost sharing, if any.
7. GRANT AMENDMENTS
Amendments or Modifications. During the term of this Agreement, either California Humanities or Grantee may request amendments or modifications to the Agreement.
Requests for amendrent or modification shall be made in writing and shall specify the roquested changes and the justification for such changes. The Parties shall review the request for modification taking into account regulations applicable to the grant prograt and the status and goals of the Project. If the Parties determine that the Agreement should be so amended, an amendment shall be made in writing and approved by the Parties in order to take effect. All change requests must be submitted through the California Humanities grant a) Project Changes, Grantee is required to carry out a Project consistent with the proposal approved for funding by California Humanities. If significant changes are necessary, proposed changes and the justilications for such changes must be submitted in writing by Grantee to California Humanities for approval before changes are implemented.
Change requests are considered on a case-by-case basis. Additional information (o.g. update on specitic Project activities, an itemized list of actual expenditures to date, o Significant changes include, but are not limited to, the following:
1) Change of the Grant Period. All Project activities and the commitment of grant funds must occur within the period of support set out in this Agreement and grant award letter. If Project cannot be completed on schedule, an extension may be requested before the end of the original period of support. A revised Project timeline must be submitted with an amendment request.
2) Change in Project Director and Other Key Personnel. If changes to the Project director or other key professional personnel identified in the original proposal are necessary, short biographies and contact information for new personnel must be submitted with an amendment request. A change in the Project Director brings an automatic suspension of the grant until the new director has been approved by California Humanities.
3) Changes in Project Scope. The Project purpose and objectives must be consistent with those outlined in the original proposal. If changes in significant Project activities are necessary, a revised Project timeline and/or budget, as relevant, must be submitted with an amendment request.
4) Budget Revisions. If changes to Grantee's approved Project budget involve the addition or deletion of budget items that represent more than 25% of the grant, or budget revisions due to a significant change in Project scope, a revised Project budget must be submitted with an amendment request.
5) Change in Grantee Organization/Fiscal Sponsor. If a change to grantee organization is deemed necessary, Grantee must provide with an amendment request 1) a written rationale for withdrawing from the Project, 2) written accounting from authorizing official of Grantee of the disposition of all funds received and disbursed by Grantee, and confirmation that all requirements of the Agreement to date have been met, and 3) a signed letter from the proposed grantee organization that attests to their commitment to the terms of the Agreement and describes their role in the Project.
Once the above materials are submitted, written approval of the change in Grantee is required from the Parties and the proposed grantee organization in the form of a signed grant amendment before further action can be taken on the Project.
8. ACKNOWLEDGEMENT OF SUPPORT
California Humanities requires public acknowledgment of the projects it supports, as outlined in the terns and conditions below.
Prior to the production of materials for public information or use and/or any public presentation of the grant-supported Project, Grantee agrees to provide such materials to California Humanities for approval at least 10 working days in advance. California Humanities will review the placement of logo and acknowledgement for integrity and legibility and use its best efforts to provide suggested revisions and/or approval within 5 business days of receipt.
Unless advised to the contrary, the following acknowledgment of California Humanities support must be fully visible and/or audible on all materials publicizing or resulting from award activities, including but not limited to film, audio/radio and new media productions, publicity and press materials, Project websites, displays, exhibits, public reports, etc.:
"This project was made possible with support from California Humanities, a non-profit partner of the National Endowment for the Humanities. Visit www.calhum.org."
Additional acknowledgement requirements for specifie formats and media include:
New media, web-based, and interactive projects: Grantee agrees to include, at the earliest possible date, the California Humanities logo and name, an active link to the website at www.calhum.org, and the preceding credit line.
Film productions: For DVD packaging, public screenings, and online exhibition of both the complete production, repurposed material, webisodes, and film trailers, Grantee shall include the California Humanities animated logo at the beginning and end of the presentation and provide a separate acknowledgement to California Humanities in the film's funder credit list.
For broadcast, Grantee shall include the California Humanities animated logo and the audible credit language above at the beginning and end of the presentation and must provide a separate acknowledgement to California Humanities in the film's funder credit list. If, due to broadcast stipulations, Grantee is unable to use the animated logo, Grantee agrees to acknowledge California Humanities in direct relationship to the level of funding provided for the project relative to any other sources of funding. In this circumstance, Grantee will consult with California Humanities staff at the earliest possible date to approve an alternate form of acknowledgment.
Radio and audio productions: Grantee agrees to provide verbal acknowledgement to California Humanities with the preceding credit line following on all versions of the supported production.
Series: For awarded projects that constitute any form of a designated series (whether broadcast, web-based, etc.), Grantee shall provide the preceding credit, as appropriate to the format or medium, to California Humanities on each series episode or edition for the duration of the approved grant period or for the life of the media piece.
Publie events, screenings, presentations, award ceremonies, etc.: Grantee agrees to verbally acknowledge the support of California Humanities at all such events. Whenever possible, a California Humanities staff and/or board member should be invited and given the opportunity to provide an introduction or welcome.
If due to, for example, unavoidable physical limitations of materials or broadcast stipulations, Grantee is unable to include the full acknowledgment above, the version below may be substituted:
"This project was made possible with support from California Humanities, a partner of the NEH. Visit www.calhum.org."
As much as possible, presentations of projects funded by the grant should be free and open to the public. If registration or admission fees are necessary, Grantee agrees to provide access to California Humanities staff and board members, free-of-charge, for such events.
Press media: California Humanities support should be mentioned in newspaper articles, radio interviews, and other media activities.
All printed materials publicizing or resulting from grant activities shall also include the following statement: "Any views, findings, conclusions, or recommendations expressed in this [film] [publication] [program] [exhibition] [website] do not necessarily represent those of California Humanities or the National Endowment for the Humanities."
Please note that the California Humanities logos and acknowledgment language will be available for download in the Quick Grant Toolkit at https://calhum.org/funding- opportunities/humanities-for-all.
If you have any questions regarding the forms of acknowledgment for your Project, please contact Lucena Lau Valle at 415-391.1474 x 316 or [email protected].
9. PUBLICITY AND PROMOTIONAL MATERIALS:
Grantee agrees to work collaboratively with California Humanities staff and consultants during the grant period on the publicity and promotion of grant-supported products and activities, including providing in a timely manner information, promotional trailers, photos, etc. (hereinafter "Materials") for California Humanities communication vehicles, such as its website, newsletters, social media sites, etc.
All Materials used by California Humanities are intended for public consumption and will be used for non-commercial purposes to promote California Humanities grantees, programs, organization, and mission. Supplied samples may represent the entire Project or a portion of it.
Please visit the Experiences and Blog sections of www.calhum.org or our social media sites (accessible from the footer of the www.calhum.org home page) for examples of how Materials may be used online. Submitted Materials become the property of California Humanities and submission does not guarantee the use or publication of the Materials online or otherwise. In submitting the Materials, Grantee hereby grants California Humanities a non-exclusive license to the Materials in whole or in part, in any form in perpetuity.
Specifications of text, images, and audiovisual Materials that may be requested for submission to California Humanities are available at www.calhum.org.
10. ACCESS TO PRODUCED MATERIALS
For the purposes of this Agreement, the term "Produced Materials" refers to all intellectual property, whether copyrighted or not, including but not limited to productions, displays, exhibits, books, articles, transcripts, films, tapes, and other electronic media which are produced by Grantee or by participants enlisted by Grantee as a result of/in the performance of activity funded under this grant.
Grantee understands and agrees that the purpose of all grant activity is to inform and educate members of the public on the broad areas of public concern with which this Project was intended to deal. Toward this end, California Humanities and Grantee agree to engage in a relationship of good faith and cooperation to ensure that all Produced Materials will be reasonably available to California Humanities.
California Humanities reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use any Produced Materials, including copyrighted material, created and delivered in the performance/arising out of grant activities for non- profit educational purposes. However, California Humanities' use of Produced Materials is not intended to interfere with or disadvantage Grantee in the sale and distribution of the award product.
This provision is subject to, modified by, and supplemented by any additional provisions in this Agreement covering use of rights to all Produced Materials.
11. COPYRIGHT
Grantee may copyright any work that is subject to copyright and was developed, or for which ownership was purchased, under the grant.
If ownership and/or copyright of produced materials are claimed by any person other than Grantee such as scriptwriter, editor, consultant, filmmaker, author, or lecturer, Grantee agrees to take any action that shall be necessary to ensure that California Humanities retains all rights that would accrue to California Humanities under this Agrcement if copyright was fully vested in Grantee. Grantee agrees to conduct its activities in such a manner and to make such agreements with any other persons wishing to copyright produced materials to ensure that California Humanities will continue to be able to exercise freely all its rights under the provisions of this Agreement.
In the cvent that Grantee transfers copyright or ownership of any produced materials for distribution or for any other purpose, Grantee agrees to take any action that shall be necessary to ensure that Californía Humanities shall continue to be able to freely exercise all rights reserved under this Agreement.
If Grantee in transferring copyright or in allowing copyright to vest in any other person fails to fully protect the rights reserved to California Humanities under this Agreement, then Grantee agrees to indemnify and hold California Humanities harmless from any claims, actions, liabilities, losses, or expenses for which California Humanities might otherwise be held responsible resulting from infringement in the use of material, invasion of privacy, libel, breach of contract, or third party indebtedness. 13- GRANT ACCOUNTING AND RECORD KEEPING
a) General. Grantee shall maintain records and accounts consistent with generally accepted accounting principles, and also shall provide for such fiscal control and fund accounting procedures as are necessary to assure proper disbursement of and accounting for grant.
Project funds. Accounts and supporting documentation relating to Project expenditures shall be adequate to permit an accurate and expeditious audit, b) Matehing Funds. Grantee shall maintain records to demonstrate that any matching contributions are not loss than the amount proposed in the proposal or any subsequent revision thereof. Other federal funding sources cannot be usod as match. The amount of Grantee's contribution is subject to audit.
c) In-Kind Contributions. Some objective record as to both type and value of in-kind contributions by Grantee (such as signed in-kind contribution forms) is required. When the contil to it had by thie. taid cote exion reports thest he kepton file by Grautee for three years following the submission of the final financial report.
14. PROJECT INCOME
a) Reporting Income. All income earned by Grantee as part of the implementation of the graot Project shall be accounted for and reported by Grantee to California Humanities, b) Use of Earned Income. Any income earned from, for example, registration fees, service charges, or admission fees, sales, or similar sounces during the conduct of the Project shall be used by Grantee for California Humanities approved Project activities and should be reported in the final financial report. If the income cannot be so used, it shall be used to decrease charges to the grant and to Grantec's cost share. c) Interest on Grant Funds. Grantec may not earn interest in excess of $250 on grant funds in a fiscal year.
15. AUDITS
California Humanities may inspect and audit Grantee's financial accounts and records, or may designate a qualified person to do so on its behalf, at any time during reasonable business hours and with such frequency as may be deemed necessary. Inspection and audit may include prefunding visits to determine the adequacy of Grantee's accounting system. Ir addition, the National Endowment for the Humanities and the United States General Accounting Office may conduct inspections and audits when and to the extent deemed advisable.
FINANCIAL RECORDS MUST BE KEPT ON FILE FOR A MINIMUM OF THREE YEARS FOLLOWING THE TERMINATION OF THE GRANT PERIOD. The required retention period may be extended by written notification from either California Humanities or the National Endowment for the Humanities.
This requirement also includes the right of the federal government to make an audit of any third-party accounts related to the grant.
16. DATA COLLECTION
Grantee may collect information from the public in connection with a research or other goneral-purpose project on its own initiative. Grantee shall not, without prior approval from California Humanities, in any way represent that the information is being collected by or for California Humanities or the National Endowment for the Humanities.
17. ENTIRE AGREEMEN
This Agreement is the complete and integrated agreement between Grantee and California lumanities, Any changes to this Agreement must be formally requested in writing tr California Humanities. No prior or contemporaneous oral agreements between Grantee an California Humanities shall be of any force or effect
18. COMPLIANCE
Grantee certifies that it is in compliance with the provisions on Title VI of the Civil Rights Grantee confirms its non-profit status and is not debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs in violation of the regulations implementing Executive Order 12549 "Debarment and Suspension," Further, in accordance with Public Law 111-88 Sec,427, no funds made available under or through an NEH award may be distributed to the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries. 19, NON-COMPLIANCE
Should California Humanities find Grantee to be non-compliant with regard to any of the conditions set forth in this Agreement, California Humanities agrees to give written notice of non-compliance and give Grantee thirty (30) days to remedy the non-compliance cited by Calitornia Humanities, Under such circumstances, California Humanities may, at its option, suspend its duties to pay all or any remaining grant monies unless non-compliance is remedied by Grantee within the thirty (30) day time period. If Grantee fails to remedy said non-compliance, California Humanities reserves the right to terminate this Agreement. If California Humanities terminates this Agreement for reasons of non-compliance, Grantee agrees to return any unobligated funds along with any funds expensed for purposes unallowable under the terms and conditions of this Agreement, Setilement of irrevocable obligations properly incurred shall be eligible for reimbursement by funds granted under this Agreement.
20. INDEMNITY
In addition to the provisions of Section 19, the Parties agree to indemnify and hold each other and their predecessors, successors, directors, officers, employees, and agents harmless from any and all claims, demands, causes of action, and habilities, except for those arising out of the sole gross negligence or willful misconduct of a Party in the performance of the Humanities for All Quick Grants
Grant Agreement Signature Page
Date: December 12, 2022
Grant Number: HFAQ22-315
Grant Amount: $ 4500
Grant Period: 1/1/2023 to 12/31/2023
Project Title: inVISIBLE/unHEARD Civil Rights Tour
Name and Address of Grantee Organization:
Museum of Riverside, a department of the City of Riverside ....
3580 Main St
Riverside, CA 92501
Please check the box below that applies to your organization in completing this statement:
In the prodine completed fiscal year, Girante...
DID reccive...
DID NOT receive...
(1) 80 percent or more of its annual gross revenues in U.S. federal contracts, subcontracts, (2) 525,00, 00, subornin and al ostratine rem ts. Aleral contracts, subcontracts. loans, grants, subgrants, and/or cooperative agreements.
By signing this Agreement and accepting the California Humanities grant, Grantee assumes legal, financial, administrative, and programmatic responsibility for administering the award in accordance with all of the provisions and conditions set forth in this Agreement.
Robyn Peterson
Name of Authorizing Official at Grantee Organization
Museum Director
Title of Authorizing Official at Grantee Organization
Signature of Authorizing Official at Grantee Organization Date By signing this Agreement, Project Director named below acknowledges, understands, and agrees to comply with the terms set forth in this Agreement.
Robyn Peterson
Print Name of Project Director
Signature of Project Director Date
Upon eloctronically signing this agroement, the signed copy will be automatically submitted to California Iumanities. If you have any questions about submitting the Agreement, please contact our grant ministration staff at [email protected]
CERTIFIED AS TO FUNDS AVAILABILITY: APPROVED AS TO FORM:
BY: Suvan wea
BY: Just
ASSISTANT CHIEF FINANCIAL OFFICER ASSISTANT CITY ATTORNEY