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1 RiversideCA.gov
RFP 2172 - PROFESSIONAL CONSULTANT SERVICES
AGREEMENT FOR FIRE PROTECTION SYSTEM MAINTENANCE
AT THE RIVERSIDE ENERGY RESOURCE CENTER WITH
ELECTRONIC DESIGN SOLUTIONS, INC. OF MURRIETA,
CALIFORNIA
City Council
March 28, 2023
Public Utilities Department
RiversideCA.gov
2 Fire Protection System services are required to protect buildings at RERC, provide a safe work environment, and comply with National Fire Protection Association regulations
1. System installed during the original construction of RERC in 2006 a. Equipment is aging and some compon ents no longer supported/obsolete b. Harrington is the equipment manufacturer - o nly two authorized service providers serve Riverside
2. Protects the control room, administration building, warehouse, and the alternate scheduling and dispatch centers
3. Recommend five-year maintenance program that addresses obsolete components while maintaining a highly reliable system
BACKGROUND
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3 1. RFP posted from March 21 to April 19, 2022
a. One proposal received
2. Electronic Design Solutions, Inc.
a. Cost-effective proposal
b. Replaces obsolete components and maximizes use of existing equipment c. New equipment opens the door for more service options
3. Additional, on-going maintenance
a. Limit of $15,000 per year. Remains in Generation budget and only used if needed b. Requires staff approval prior to commencement of any repair DISCUSSION - RFP 2172
FY 23/24 FY 24/25 FY 25/26 FY26/27 FY27/28 Total
Testing &
Maintenance
$7,159 $5,362 $8,117 $5,557 $7,117 $33,312
As-needed Maint. $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 Obsolete Option $36,201 $ 36,201
Total $58,360 $20,362 $23,117 $20,557 $22,117 $144,513
4 RiversideCA.gov
Strategic Priority 5 - High Performing Government
Goal 5.4. Achieve and maintain financial health by addressing gaps between revenues and expenditures and aligning resources with strategic priorities to yield the greatest impact.
Strategic Priority 6 - Infrastructure, Mobility & Connectivity Goal 6.2. Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
STRATEGIC PLAN ALIGNMENT
Cross-Cutting Threads
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5 That the City Council:
1.Approve a Professional Consult ant Services Agreement for fire protection system maintenance at the Riverside Energy
Resource Center with Electronic Design Solutions, Inc. of Murrieta, California, for a five-year term through June 30, 2028, in the amount of $144,513.47; and
2.Authorize the City Manager, or designee, to execute the Professional Consultant Service s Agreement, including making minor and non-substantive changes.
RECOMMENDATIONS
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