City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 11, 2023 FROM: FINANCE DEPARTMENT WARDS: ALL
SUBJECT: ACCEPTANCE OF DONATIONS UP TO $25,000 FOR CALENDAR YEAR 2022 ISSUE:
Receive and file the listing of donations accepted by City departments for calendar year 2022.
RECOMMENDATION:
That the City Council receive and file the listing of donations received by City departments for calendar year 2022.
BACKGROUND:
A gift or donation is defined as any item of value given to the City by a donor who expects nothing significant of value in return other than recognition and disposition of the gift in accordance with the donor’s wishes. Donations are not considered a Grant. Grants, contracts, and cooperative agreements are external-funded activities in which the City and the sponsor enter a formal written agreement. A sponsored project may be considered a transaction in which there is a specified statement of work with a related, reciprocal transfer of something of value.
Except for donations made to the Library and Museum, which are governed by Section 808(f) of the City Charter and Section 2.12.020(F) of the Riverside Municipal Code, respectively, all other donations to the City are submitted for consideration and acceptance. Donations valued at $2,500 or below may be accepted by the Department Director or, in the case of Elected Officials, by the elected individual or the individual’s designated representative; donations with a value greater than $2,500 and up to $25,000 may be accepted by the Chief Financial Officer/City Treasurer; and donations valued more than $25,000 must be accepted by the City Council.
DISCUSSION:
During calendar year 2022, the Department Directors and the Chief Financial Officer/City Treasurer accepted a total of $132,052.67 in monetary and in-kind donations. Attached is the list of donations accepted by the departments during calendar year 2022.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 5 – High Performing Government and Goal 5.3 – Enhance communication and collaboration with community members to improve transparency, build public trust, and encourage shared decision making.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The Donations Detail Listing enhances transparency by sharing donation amounts, purpose, receiving departments, and the donor of funds for the calendar year.
Equity – This report is neutral towards this cross-cutting thread.
Fiscal Responsibility – The Donations Detail Listing demonstrates fiscal responsibility through the review of donated funds for the calendar year and mitigates the need for additional financial support requests by the receiving department.
Innovation – This report is neutral towards this cross-cutting thread.
Sustainability & Resiliency – The Donations Detail Listing provides insight of donated funds to departments complements financial needs within the departments.
FISCAL IMPACT:
There is no fiscal impact related to this report.
Prepared by: Nancy Garcia, Controller
Certified as to availability
of funds: Kristie Thomas, Assistant Chief Financial Officer Approved by: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Donations Detailed Listing for 2022
Donations for Calendar Year 2022 ● Page 2