City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 11, 2023 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: AWARD BID NO. 7963 TO TACTICAL FABRICATION FOR THE PURCHASE OF A TACTICAL COMPACT TRACK LOADER AND TRAILER IN THE AMOUNT OF $297,570.01 ISSUES:
Award Bid No. 7963 to Tactical Fabrication for the purchase of a tactical compact track loader and trailer in the amount $297,570.01.
RECOMMENDATIONS:
That the City Council:
Award RFB No. 7963 to Tactical Fabrication for a purchase of a Compact Track Loader and trailer in the amount of $297,570.01; and Authorize the City Manager, or designee, to execute all documents necessary to effectuate this purchase, including making minor and non-substantive changes.
BACKGROUND:
The Department of Homeland Security (DHS) offers the Urban Area Security Initiative (UASI) program to enhance regional preparedness high-threat, high-density areas and provides funding opportunities every fiscal year to address the unique multi-discipline planning, operations, equipment, and training needs to these areas as it relates to terrorism prevention, protection, mitigation, response, and recovery.
On February 15, 2022, the City Council approved acceptance of the FY 2021 Urban Areas Security Initiative (UASI) in the amount of $3,178,500, for regional training activities, equipment, staff salaries, Community Emergency Response Team (CERT) program materials, and Office of Emergency Management Critical Infrastructure Assessment program.
DISCUSSION:
The Riverside Police Department (RPD) does not currently own a tactical compact track loader and trailer. Through a competitive grant process, the Riverside UASI awarded this project to the Riverside Police Department to increase this response capability in the region’s largest city. The Riverside Fire Department Office of Emergency Management conducts UASI related procurement on behalf of all City Departments.
This equipment will provide the City and region with an additional resource in the event of a critical incident (e.g. terrorist attack, active shooter, citizen/officer rescue, natural disasters, and SWAT/TSU operations). The vehicle would allow for the protection of law enforcement, fire personnel, and paramedics when performing operations requiring rescue and medical treatment. A tactical armored loader will allow officers and first responders to safely move closer to an incident while being protected from gun fire or other hazardous materials. The vehicle is also crucial in containing and delivering personnel into danger zones and performing unorthodox operations related to terrorist incidents. The main purpose for this project is to provide sufficient safety to first responders, residents, and the UASI Region during critical incidents. The purchase of a tactical compact track loader and trailer will permit public safety throughout the Riverside UASI Region the ability to provide timely mutual aid to a large portion of the region.
In accordance with Purchasing Resolution No. 23914, Bid No. 7963 was released on November 16, 2022, with a total of nineteen prospective bidders. The RFP received a total of four submissions, with two being responsive and responsible. After the evaluation, Tactical Fabrication came in at lowest price with a bid submission of $297,570.01.
The Purchasing Manager concurs that the recommendation complies with the Purchasing Resolution No. 23914.
As required by Government Code 7070-7075 relating to the acquisition of and use of “military equipment,” the Riverside Police Department obtained approval to use this type of specialized equipment per Policy 705 and is utilizing grant funding for the purchase.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.6 – Strengthen community preparedness for emergencies to ensure effective response and recovery.
This item aligns with Each of the five Cross-Cutting Threads as follows:
Community Trust – The Department of Homeland Security’s Urban Area Security Initiative (UASI) grant has increased the capabilities and capacities of our first responder departments and emergency management agencies for over a decade increasing community trust in our emergency response efforts.
Equity – Funding provided by the Department of Homeland Security allows the Fire Department to purchase items needed to continue to provide public safety services and ensure every member of the community has equal access to share in that public safety.
Fiscal Responsibility – The use of the Department of Homeland Security grant funding increases the Riverside-San Bernardino-Ontario Metropolitan Area’s capability and capacity to plan for, train for, exercise and respond to emergencies within the region and beyond through classes and costs associated with training staff, UASI program administration, and equipment acquisition and organization of planning, training, and exercising.
Innovation – The Riverside Fire Department- Office of Emergency Management’s manages the Riverside Urban Area Security Initiative by bringing regional partners on board to build innovative capabilities throughout the two-county region.
Sustainability & Resiliency – The purchase of equipment through grant funds provides the City an ability to increase regional capabilities and respond to critical incidents without using the General Fund.
FISCAL IMPACT:
The total fiscal impact of the action is $297,570.01. Funds are budgeted and available in the UASI Fund, Fire-UASI-Riverside, UASI Riverside 2021 Account No. 9174610-440453.
Prepared by: Michael Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
UASI FY21 Tactical Compact Track Loader ● Page 3