City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 11, 2023 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z – ACQUISITION OF 15 MOTOROLA ENHANCED APX 6500 7/800 MHZ MOBILE IN-CAR RADIOS, RADIO ACCESSORIES, AND THREE-YEAR SERVICE WARRANTY FROM MOTOROLA SOLUTIONS, INC. IN THE AMOUNT OF $107,680.39 ISSUE:
Authorize the acquisition of 15 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions, of San Diego, California, in the amount of $107,680.39.
RECOMMENDATION:
That the City Council authorize the acquisition of 15 Motorola Enhanced APX 6500 7/800 MHZ Mobile in-car radios, radio accessories, and three-year service warranty from Motorola Solutions, of San Diego, California, in the amount of $107,680.39.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016 ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On May 16, 2017, the City Council approved the Measure Z Spending Plan. As part of the Measure Z Spending Plan, the City Council approved funding for a Police Vehicle Replacement and Maintenance Plan in the amount of approximately $2.2 million per year.
Measure Z funding for this Plan was continued through the current fiscal year as part of the approved budget and is established to fund the purchase of replacement vehicles for the Police Department, as well as the equipment necessary to put the vehicles in service.
In the Fall of 2022, the Police Department ordered an additional 25 new Ford Police Interceptor SUVs utilizing the Measure Z Police Vehicle Replacement and Maintenance funds. The vehicles will need to be equipped with radios, WatchGuard systems and computers before they can be deployed.
DISCUSSION:
To ensure effective operations, police vehicles should be equipped with a Motorola APX 6500 mobile radio prior to use. The Motorola APX 6500 mobile radios allow the Riverside Police Department to communicate with its officers, as well as interoperability with other local departments when needed. The innovative safety features available in the Motorola APX 6500 mobile radios, such as GPS location tracking, intelligent lighting and one-touch controls, help to keep first responders safe.
Due to the purchase of the 25 new Ford Police Interceptor SUVs, the Police Department evaluated the radio inventory and determined that there were a sufficient number of radios on hand to equip at least 10 of the new vehicles. Therefore, the Department would like to purchase 15 additional Motorola APX 6500 mobile radios based on Sourcewell Contract No. 042021-MOT, to equip the remaining new vehicles with radios from Motorola Solutions to ensure uniformity. The request to purchase additional radios is in accordance with Purchasing Resolution No. 23914, Section 602(f) Acquisition of Goods, which states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements”.
The Purchasing Manager concurs that this purchase is compliant with the Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of Motorola radios, described herein, by the Police Department improves communication and allows Police Department employees to better serve the community increasing public trust.
Equity – The Riverside Police Department provides public safety services to all residents in the City of Riverside. The use of the Motorola radios assists in the achievement of this goal by ensuring that department employees can communicate effectively.
Fiscal Responsibility – The procurement of in car and portable radios is in accordance with Purchasing Resolution 23812, Section 602(f) which outlines procurement processes as it relates to cooperative purchasing opportunities. Measure Z funding will be used for this purchase.
Innovation – In order to meet the community’s changing needs and prepare for the future, the Riverside Police Department equips all field personnel and vehicles with current Motorola radio technology.
Sustainability & Resiliency – The proposed radio purchase from Motorola has the capacity to meet the present and future needs of the Riverside Police Department and ensures the Department is provided the capacity to preserve, adapt and grow with the needs of the community. Additionally, Measure Z funding will be used for this purchase.
FISCAL IMPACT:
The total fiscal impact of this action is $107,680.39. Sufficient funds are budgeted and available in Measure Z Fund, Police Special Operations, Vehicle Replacement Account No. 8001201-450057.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Quote for 15 Motorola Enhanced APX 6500 7/800 MHZ Mobile in car radios Motorola Enhanced APX 6500 7/800 MHZ Mobile in car radios – Page 2