City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 11, 2023 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z - ACQUISITION OF FIFTEEN WATCHGUARD IN-VEHICLE VIDEO SYSTEMS FROM MOTOROLA SOLUTIONS, INC. INCLUDING MISCELLANEOUS ACCESSORIES, SOFTWARE, LICENSING, AND WARRANTY IN THE AMOUNT OF $107,328 PLUS APPLICABLE TAXES ISSUE:
Authorize the acquisition of 15 WatchGuard in-vehicle video systems from Motorola Solutions, Inc., of San Diego, California, including miscellaneous accessories, software, licensing, and warranty in the amount of $107,328 plus applicable taxes.
RECOMMENDATIONS:
That the City Council:
Authorize the acquisition of 15 WatchGuard in-vehicle video systems from Motorola Solutions, Inc., of San Diego, California, including miscellaneous accessories, software, licensing, and warranty in the total amount of $107,328 plus applicable taxes; and Authorize the City Manager, or designee, to execute all documents necessary to issue the purchase order.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016 ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On May 16, 2017, the City Council approved the Measure Z Spending Plan. As part of the Measure Z Spending Plan, the City Council approved funding for a Police Vehicle Replacement and Maintenance Plan in the amount of approximately $2.2 million per year.
Measure Z funding for the Police Vehicle Replacement and Maintenance Plan was continued through the current fiscal year as part of the approved budget and was established to fund the purchase of replacement vehicles for the Police Department, as well as the equipment necessary to put the vehicles in service.
In the fall of 2022, the Police Department ordered an additional 25 new Ford Police Interceptor SUVs utilizing the Measure Z Police Vehicle Replacement and Maintenance funds. The vehicles will need to be equipped with radios, WatchGuard systems and computers before they can be deployed.
DISCUSSION
Due to the purchase of 25 new Ford Police Interceptor SUVs, the Police Department evaluated their inventory of WatchGuard in-vehicle video systems and determined that there were a sufficient number of systems on hand to equip at least 10 of the new vehicles. Therefore, the Department will need to purchase 15 additional WatchGuard in-vehicle video systems to equip the remaining new vehicles from Motorola Solutions, INC.
It is necessary to purchase the WatchGuard in-vehicle video systems, in order for the new devices to be compatible with the WatchGuard BWCs and WatchGuard in-vehicle video systems previously purchased. Motorola Solutions is providing the WatchGuard in-vehicle video systems at the contract pricing per the NASPO cooperative contract #OK-MA-145-010. Purchasing Resolution 23914, Section 602(f) Acquisition of Goods, which states: “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements”.
The Purchasing Services Manager Concurs that this purchase is in accordance with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The use of in-vehicle video systems by the Police Department improves transparency between the RPD and the community. The goal of the department is for all police vehicles and police personnel to be equipped with an in-vehicle video system and BWCs.
Equity – The Police Department provides public safety services to all residents in the City of Riverside. The use of in-vehicle video systems and BWCs ensure equal and efficient distribution of department resources.
Fiscal Responsibility – The RPD is proposing this purchase in accordance with Purchasing Resolution 23812, Section 602(f) and is satisfied that the best price, terms and conditions have been negotiated. Additionally, the purchase will be funded through Measure Z.
Innovation – The Riverside Police Department previously utilized the Coban in-vehicle video systems until summer of 2020. Due to an increasing amount of lost video data and outdated software technology, the Department decided to collaborate with WatchGuard Video, Inc. These improvements were made in order to meet the community’s changing needs and prepare for the future.
Sustainability & Resiliency – The proposed in-vehicle video systems are Measure Z funded and have the capacity to meet the present and future needs of the RPD and ensure the Departments capacity to preserve, adapt and grow with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action is $107,328 plus applicable taxes. Sufficient funds are budgeted and available in the Measure Z Fund, Police Field Operations, Vehicle Replacement Account 8001201-450057.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Motorola Solutions Quote
Additional WatchGuard In-Vehicle Video Systems • Page 2