City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 11, 2023 FROM: POLICE DEPARTMENT WARDS: ALL SUBJECT: MEASURE Z - ACQUISITION OF 25 PANASONIC CF-33 TOUGHBOOKS, FIVE-YEAR WARRANTIES, AND ACCESSORIES FROM LEHR IN THE AMOUNT OF $162,782.48 ISSUE:
Authorize the acquisition of 25 Panasonic CF-33 Toughbooks, five-year warranties, and accessories from Lehr, of Anaheim, CA, in the amount of $162,782.48.
RECOMMENDATION:
That the City Council authorize the acquisition of 25 Panasonic CF-33 Toughbooks, five-year warranties, and accessories from Lehr, of Anaheim, CA, in the amount of $162,782.48.
BACKGROUND:
To help address service cuts, as well as a portion of the City’s critical unfunded needs, at staff’s recommendation, the Mayor and the City Council placed Measure Z on the November 8, 2016 ballot. The measure authorized a one-cent increase in the City’s sales tax rate and was approved by over 60% of Riverside voters. The collection of the additional one-cent sales tax began on April 1, 2017.
On May 16, 2017, the City Council approved the Measure Z Spending Plan. As part of the Measure Z Spending Plan, the City Council approved funding for a Police Vehicle Replacement and Maintenance Plan in the amount of approximately $2.2 million per year.
Measure Z funding for this Plan was continued through the current fiscal year as part of the approved budget and is established to fund the purchase of replacement vehicles for the Police Department, as well as the equipment necessary to put the vehicles in service.
In the Fall of 2022, the Police Department ordered an additional 25 new Ford Police Interceptor SUVs utilizing the Measure Z Police Vehicle Replacement and Maintenance funds. The vehicles will need to be equipped with radios, WatchGuard systems and computers before they can be deployed.
DISCUSSION
The General Services Department placed an order for 25 Ford Explorer Police Interceptor utility vehicles for the Riverside Police Department as approved in the Measure Z Spending Plan, Vehicle Replacement and Maintenance Plan. In addition to the standard emergency equipment for the vehicles, these vehicles will need to be equipped with Panasonic CF-33 Toughbooks. Twenty-five of the devices proposed for purchase will be installed in the 25 new vehicles which are expected to arrive in the summer of 2023.
The Police Department obtained a quote from Lehr, of Anaheim, CA, for 25 Panasonic CF-33 Toughbooks in the amount of $162,782.48. Lehr is providing pricing in accordance with their NASPO Cooperative Contract MNWNC-124. Purchasing Resolution 23914, Section 602(f) Acquisition of Goods states that: “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(f) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements”.
Therefore, the Police Department is proposing to purchase 25 Panasonic CF-33 Toughbooks from Lehr, of Anaheim, CA.
The Purchasing Services Manager concurs that this purchase is in accordance with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – The Panasonic Toughbooks allow the officers to efficiently conduct work in the field to better serve the community. Each Police Department Vehicle is equipped with a Panasonic Toughbook.
Equity – The Police Department provides public safety services to all residents in the City of Riverside. The use of the Panasonic Toughbooks ensures equitable and efficient distribution of department resources.
Fiscal Responsibility – The RPD worked with the Innovation and Technology Department to obtain 3 quotes for this purchase and is satisfied that the best price, terms and conditions have been negotiated.
Innovation – The Riverside Police Department upgraded to the Panasonic Toughbooks in 2018 to ensure enough storage space and processing speed to conduct business in the field. These improvements were made in order to meet the community’s changing needs and prepare for the future.
Sustainability & Resiliency – The proposed Panasonic Toughbooks have the capacity to meet the present and future needs of the RPD and ensure the Departments capacity to preserve, adapt and grow with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action is $162,782.48. Sufficient funds are budgeted and available in Measure Z Fund, Police Special Operations, Vehicle Replacement Account No. 8001201-450057.
Prepared by: Larry Gonzalez, Chief of Police
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Lehr Quote
Purchase of 40 Panasonic Toughbooks • Page 2