City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: APRIL 25, 2023 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: INCREASE PUCHASE ORDER NO. 230108 WITH STRYKER SALES, LLC, IN THE AMOUNT OF $20,000 FOR THE PURCHASE OF EQUIPMENT AND SUPPLIES TO SUPPORT THE LIFEPAK 15 CARDIAC MONITORS AND LIFE PAK 1000 AED FOR A REVISED PURCHASE ORDER AMOUNT OF $69,950 ISSUE:
Authorize the increase to Purchase Order No. 230108 with Stryker Sales, LLC., of Kalamazoo, Michigan, in the amount of $20,000 for the purchase of equipment and supplies to support the Lifepak 15 Cardiac Monitors and Lifepak 1000 AEDs for a revised purchase order amount of $69,950.
RECOMMENDATIONS:
That the City Council authorize an increase to Purchase Order No. 230108 with Stryker Sales, LLC., of Kalamazoo, Michigan, in the amount of $20,000 for the purchase of equipment and supplies to support the Lifepak 15 Cardiac Monitors and Lifepak 1000 AEDs for a revised purchase order amount $69,950.
BACKGROUND:
On average, the Fire Department responds to over 40,000 calls annually, of which approximately 70% are for emergency medical incidents. Lifepak 15 monitors/defibrillators are used routinely on all EMS calls to monitor patient vital signs and relay critical information directly to hospitals, improving outcomes for heart attack, stroke and trauma patients.
On July 26th, 2022, the Riverside Fire Department issued a purchase order with Stryker Sales, LLC., of Kalamazoo, Michigan in the amount of $49,950 to cover the FY22/23 annual needs for equipment and supplies to support the Lifepak 15 Cardiac Monitors and Lifepak 1000 AEDs. This purchase order was released with Stryker Sales, LLC., of Kalamazoo, Michigan, utilizing Purchasing Resolution 23914, Section 602(d) which states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(d) When the Procurement can only be obtained timely from a single source and the Manager is satisfied that the best price, terms and conditions for Procurement thereof have been negotiated”.
DISCUSSION:
The Riverside Fire Department is requesting to increase Purchase Order No. 230108 for Stryker Sales, LLC, of Kalamazoo, Michigan, for the purchase of Lifepak-15 cardiac monitor/defibrillator equipment and supplies. Providing emergency medical services is an essential component of the fire department. The department paramedics are the first line medical responders for critical illnesses and injuries in the city. The Lifepak-15 is trusted in emergency cardiac situations during emergencies. The Lifepak-15 meets the Riverside Emergency Medical Services Agency (REMSA) required specifications and adhering to all current applicable and relevant REMSA policies and protocols.
Purchasing Resolution 23914, Section 1104, states “Change Orders…unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval: …(b) Any Change Order which causes the contract price to exceed $50,000 if the Contract and/or Purchase Order was not previously approved by the Awarding Entity”.
The Purchasing Manager concurs that the recommended action is in compliance with the current Purchasing Resolution. 23914 Section 602(d) and 1104(b).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.3 – Strengthen neighborhood identifies and improve community health and the physical environment through amenities and programs that foster an increased sense of community and enhanced feelings of pride and belonging citywide.
This item aligns with Each of the five Cross-Cutting Threads as follows:
Community Trust – The Emergency Medical Services has increased the capabilities and capacities of our first responders for over a decade increasing community trust in our emergency medical response efforts.
Equity – The Riverside Fire Department strives to serve the community with duty and honor by protecting and preserving life, property, and the environment through prevention, education, medical, rescue, and fire suppression services.
Fiscal Responsibility – To provide a timely response, with the highest quality emergency services to the community. The departments’ goal is to optimize these services through fiscal responsibility.
Innovation – Emergency Medical Services is the most efficient and effective standard for the rapid delivery of medical services. The goals are to create and maintain services that are receptive to change and seek to improve critical care we delivery to the community.
Sustainability & Resiliency – Virtually every firefighter in the department receives medical training as a part of their normal training agenda. Emergency Medical Services provide the community with a sense a well-being by providing basic CPR and to use of critical care and life support devices.
FISCAL IMPACT:
The total fiscal impact of the action is $20,000. Sufficient funds are budgeted and available in the General Fund, Fire-Operations-Paramedic Program, All Other Equipment account number 3510100-424220.
Prepared by: Michael D. Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra Norton, City Attorney
Attachments:
Sole Source
Stryker PO Change Order ● Page 2