City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 2, 2023
FROM: PUBLIC WORKS DEPARTMENT WARDS: 1, 2, 3, & 4
SUBJECT: MEASURE Z – AWARD BID NO. 7908 FOR THE CONSTRUCTION OF FISCAL YEAR 2021/22 ARTERIAL AND MINOR STREETS MAINTENANCE, PHASE 2 TO R.J. NOBLE COMPANY, OF ORANGE, CALIFORNIA, IN THE AMOUNT OF $10,272,720 ISSUE:
Award Bid No. 7908 for Fiscal Year (FY) 2021/22 Arterial and Minor Streets Maintenance, Phase 2 to R.J. Noble Company of Orange, California, in the amount of $10,272,720.
RECOMMENDATIONS:
That the City Council:
Award Bid. No. 7908 for a construction contract for FY 2021/22 Arterial and Minor Streets Maintenance, Phase 2 to R.J. Noble Company of Orange, California, in the amount of $10,272,720; and Authorize the City Manager, or designee, to execute the construction contract, including making minor and non-substantive changes.
BACKGROUND:
The Public Works Department (Public Works) utilizes a Pavement Management Program (PMP) to collect and analyze pavement data to prioritize maintenance and repair projects. Staff also receives and tracks service requests from City residents to address point repairs or consider paving projects along streets and neighborhoods. The improvements detailed in this report support the priorities identified in the Pavement Management Program and aligns with the needs expressed by the community.
Every fiscal year, Public Works budgets a portion of the State Gas Tax, the County Measure A Sales Tax, and the City’s Measure Z transaction and uses tax revenues for pavement rehabilitation and preservation of existing arterial and minor streets. This project will rehabilitate a portion of City streets that are in very poor condition.
On November 16, 2021, the City Council received a list of proposed maintenance locations to be completed with the various FY 2021/22 funding sources. Public Works strives to balance these funds as equally as possible throughout all Council Wards. The improvements discussed herein were included in the complete project list outlined in the report received by City Council in November 2021.
DISCUSSION:
On February 17, 2023, Bid No. 7908 was posted on PlanetBids for FY 2021/22 Arterial and Minor Streets Maintenance, Phase 2 (Project) to perform the following work at various locations throughout the City (Attachments 1 and 2):
Rehabilitate 0.6 miles on one Arterial Street on Westbound Alessandro Boulevard from Mission Grove Parkway to Communications Center Drive; Rehabilitate 10.9 miles of local and collector streets within nine different neighborhoods and provide slurry preservation on 1.1 miles of local streets; Reconstruct damaged concrete curbs, gutters, sidewalks, driveways, and non-compliant pedestrian ramps throughout all rehabilitation locations; Install new signing and striping throughout as necessary; Construct a missing segment of new sidewalk on Mountain View Avenue easterly of Sheppard Street; and Replace 670 feet of existing chain link fence with a new 7-foot high wrought iron fence on Motor Circle.
On March 10, 2023, three bids were received for the construction of the Project (Attachment 3). The lowest responsive bid was from R.J. Noble Company, in the amount of $10,272,720, which is 1.73% over the Engineer’s Estimate.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This Project aligns with Strategic Priority No. 6 – Infrastructure, Mobility, and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – Riverside is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City's diverse populations, and result in greater public good. The proposed improvements are part of a more significant endeavor to improve the City's roadway network and quality of life for residents and visitors.
Equity – Riverside is supportive of the City's racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress. Public Works strives to improve the City' s roadway network to provide safe and reliable transportation to all areas of the City. Additionally, staff meets with each City Councilmember to discuss goals, budgets, recommendations for street improvements, and obtain feedback on the requests received from their constituents.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City's financial resources while providing quality public services to all. Public Works responsibly manages a variety of funding sources to complete projects included in the City's Capital Improvement Program construction projects are always awarded to the lowest responsive bidders.
Innovation – Riverside is inventive and timely in meeting the community's changing needs and prepares for the future through collaborative partnerships and adaptive processes. This project exemplifies established methods of street improvements.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City's capacity to persevere, adapt and grow during good and difficult times alike. The construction materials specified for these projects are considered best practices in the industry. The use of rubberized and recycled material greatly benefits the environment, reducing wasted storage, providing extra layers of protection, and adding longevity to our resurfaced streets.
FISCAL IMPACT:
The total fiscal impact of this action is $10,272,720. The estimated total Project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1 below.
Table 1 – Project Costs
Task
Amount
Public Works Engineering Staff (In House)
$390,280
Construction Contract
$10,272,720
Construction Contingencies
$150,000
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (TBD from Approved Panel) $187,000
Total
$11,000,000
Sufficient funds are budgeted and available in the expenditure accounts shown in Table 2 below.
Table 2 – Project Funds
Fund
Project/Program
Account
Amount
Measure Z
Pavement Rehab. & Ped. Facilities
9902709-470734
$9,257,625
Measure A
Major Street Rehab
9888030-440313
$527,375
Gas Tax
Pedestrian Ramps
9888727-440223
$475,000
Slurry Seal/Asphalt Rubber Aggregate Membrane (ARAM)
9889427-440223
$740,000
Total
$11,000,000
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Project Location List
Bid Award Recommendation
Presentation
Award Bid 7908 for 2021/2022 Arterial and Minor Street Maintenance (Phase 2) ● Page 2