City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: MAY 2, 2023
FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: MEASURE Z PUBLIC SAFETY VEHICLE REPLACEMENT – FIRE ENGINE PURCHASE OF TWO ROSENBAUER FIRE ENGINES THROUGH SOURCEWELL COOPERATIVE PURCHASE PROGRAM FOR THE TOTAL AMOUNT OF $2,595,480 ISSUE:
The issue for the City Council is to approve the purchase order with Rosenbauer Minnesota LLC., of Wyoming, MN, to purchase two (2) Type 1 Commander Type 1 Pumpers for the total amount of $2,595,480.
RECOMMENDATIONS:
That the City Council, with at least five affirmative votes, approve the purchase of two Rosenbauer Type 1 Commander Pumpers for the total amount of $2,595,480.
BACKGROUND:
The Measure Z Five-Year Spending Plan was adopted by City Council on May 16, 2017. Included in that spending plan was approximately $14.5 million in the Fire Department vehicle replacement costs over the first five years, including a one-time infusion of 16 vehicles that were to be financed over 10 years, consisting of eight fire engines, two tiller trucks, one straight truck, two water tenders, one brush truck and two squads. All Measure Z fire apparatus are in service, and the department is in the process of purchasing two more fire engines.
On May 3, 2022, the Council approved the Measure Z spending plan review which allocated $23.4 million to the replacement & maintenance of Fire Vehicles for five fiscal years, with $3.6 million allocated to the 22/23FY.
DISCUSSION:
Per National Fire Protection Agency (NFPA) standards, the useful life expectancy of a Type I fire engine is 10-15 years in frontline service, and up to 10 years in reserve service depending on maintenance costs of the unit.
The older apparatus that the Department is requesting to replace are:
Model:
2003 KME Rengard
2005 KME Fire Pumper
In-Service Date:
March 5, 2003
November 9, 2004
Cost of Apparatus:
$316,415.42
$336,718.75
Life to Date Maintenance Cost:
$423,467.16
$427,638.06
The two units that are going to be replaced have met the NFPA guideline and will be either donated to the City’s Sister City Ensenada, Mexico or sold via auction.
Per Purchasing Resolution 23914, 602(f) Acquisition of Goods, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required… When Cooperative Purchasing is available and undertaken or when Goods can be obtained Federal, State and/or other public entity pricing contracts or price agreements.” The Hazardous Materials Support Vehicle being purchased from Rosenbauer South Dakota, LLC. which is covered under Sourcewell Cooperative Contract #113021-RSD.
The Fire Chief concurs with the recommended action.
The Purchasing Manager concurs that the recommendation to authorize the purchases are in compliance with Purchasing Resolution 23914 Section 602(f).
Rosenbauer Minnesota LLC, proposal will remain valid until May 31, 2023.
STRATEGIC PLAN ALIGNMENT:
Modifications to the Fire Departments Vehicle Replacement Plan will contribute to the City’s Strategic Priority of Infrastructure, Mobility and Connectivity, specifically Goal 6.2. to maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Community Trust – This project provides assurance to Riverside’s residents that significant investments are being made to improve public safety facilities, in accordance with the priorities outlined in the Measure Z Spending Plan.
Equity – The Fire Department endeavors to provide fire and life safety services to all Riverside residents. The project will help ensure that the City of Riverside Fire Department has Fire Apparatus to responded to all emergency incidents within the City of Riverside.
Fiscal Responsibility – This project is utilizing a cooperative agreement in accordance with Purchasing Resolution 23914, 602(f), ensuring the best price is obtained.
Innovation – Fire apparatus need to be replaced within 10 to 20 years and the new equipment is at the most current standard with new equipment to improve customer service and reliably of the Fire Departments apparatus.
Sustainability & Resiliency – The purchasing of fire apparatus and covering will provide the department the ability to respond to incidents more efficiently and the covering will protect the apparatus from the elements.
FISCAL IMPACT:
The total fiscal impact of the action is $2,595,480.00. Sufficient funds are available in the Measure Z Vehicle Replacement Account No. 8001401-450058.
Prepared by: Michael D Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Rosenbauer proposal letter
Fire Department Apparatus ● Page 2