FY 2023/24 Proposed Budget Adjustments — Financial Performance and Budget Committee, May 10, 2023

REVENUE PROJECTION

REVISIONS
1 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
101 - General Fund
00-Other Non-Departmental
Property Tax Revenue Adjustment
Property Tax revenue adjustment based on updated projections provided by Hinderliter, De Llamas & Associates Companies (HdL) and City Finance. 79,895,400$ 4,536,046$
Sales Tax Revenue Adjustment
Sales Tax revenue adjustment based on updated projections provided by Hinderliter, De Llamas & Associates Companies (HdL) and City Finance. 85,914,880 8,121,316
Cell Tower Revenue Adjustment
The merger between T-Mobile and Sprint resulted in the cancellation of cell tower leases where multiple towers were in the same vicinity. 906,563 (83,646)
00-Other Non-Departmental Total 166,716,843$ 12,573,716$ 12-City Clerk
Revenue Adjustment for Increased Staffing in Passport Division Walk-ins are taken upon availability and customers needing to apply for a passport are turned away due to lack of staffing which results in missed revenue. The demand exists to support an additional City Clerk Specialist which would generate an estimated $105,000 in annual revenue.
241,217$ 105,000$
12-City Clerk Total 241,217$ 105,000$
23-Finance
Finance Transient Occupancy Tax Account Adjustment
Transient Occupancy Tax account adjustment based on updated projections and trend analysis.
7,317,100$ 1,265,000$
Business Tax Revenue Adjustment
Business License Tax account adjustment based on updated projections and trend analysis.
8,204,800 862,400
23-Finance Total 15,521,900$ 2,127,400$
28-Community and Economic Development
Revenue Adjustments
This entry adjusts Community and Economic Development's Building Permits and Plan Check revenue projections. Both are estimated to be higher than originally projected in the previous budget cycle.
1,484,000$ 425,000$
28-Community and Economic Development Total 1,484,000$ 425,000$ 51-Library
Library Fines Revenue
On January 17, 2023, the City Council approved the removal of fines for overdue materials for library cardholders.
4,000$ (4,000)$
51-Library Total 4,000$ (4,000)$
Fiscal Year 2023/24 Revenue Projection Revisions
2 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Fiscal Year 2023/24 Revenue Projection Revisions
52-Parks, Recreation & Community Services
Fairmount Golf Course Revenue Increase
The Fairmount Golf Course requires additional funds to address increasing costs in landscape, tree trimming, and minor improvements. The golf course provides reasonably priced golf to the public, youth groups, seniors and 10 high schools.

Compared to other courses Fairmount is reasonably priced option and has seen an increase in revenue generation. The Department would like to use the increase in revenue to offset increasing maintenance costs. Not addressing maintenance needs would see a reduction in revenue generated and golfers. 480,125$ 40,000$
52-Parks, Recreation & Community Services Total 480,125$ 40,000$ 101 - General Fund Total 184,448,085$ 15,267,116$
110 - Measure Z Fund
00-Other Non-Departmental
Adjust Measure Z Sales & Use Tax Revenue
Measure Z Sales and Use Tax revenue adjustment based on updated projections provided by Hinderliter, De Llamas & Associates Companies (HdL). 78,720,583$ 5,437,417$
00-Other Non-Departmental Total 78,720,583$ 5,437,417$ 110 - Measure Z Fund Total 78,720,583$ 5,437,417$ 115 - Section 115 Pension Trust
00-Other Non-Departmental
Interfund Transfer from Other Funds
Contribution to the Section 115 Pension Trust Fund from the General Fund and enterprise funds for the long-term management of rising pension costs. 11,000,000$ 15,091,353$
00-Other Non-Departmental Total 11,000,000$ 15,091,353$ 115 - Section 115 Pension Trust Total 11,000,000$ 15,091,353$ 170 - RDSA Administration
28-Community and Economic Development
Adjust revenue forecasts. 884,767$ 23,507$
28-Community and Economic Development Total 884,767$ 23,507$ 170 - RDSA Administration Total 884,767$ 23,507$ 220 - CDBG - Community Development Block Grant
Various Departments
Adjust revenue forecasts. 3,327,068$ (37,014)$
- -
Various Departments Total 3,327,068$ (37,014)$
220 - CDBG - Community Development Block Grant Total 3,327,068$ (37,014)$ Personnel budget refresh - updated employee and position demographics, impact of labor negotiations, required CalPERS UAL payment.
3 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Fiscal Year 2023/24 Revenue Projection Revisions
292 - Riverwalk LMD
Various Departments
Adjustment to Riverwalk Zone A & B estimated subsidy from the General Fund. 121,004$ 2,040$ Various Departments Total 121,004$ 2,040$
292 - Riverwalk LMD Total 121,004$ 2,040$
390 - General Debt Service Fund
23-Finance
Museum Renovation Debt Service
On October 4, 2022, the City Council approved an increase in the total project costs $35,000,000 for Measure Z Spending Item #26 – Museum Renovation. This entry records the interfund transfer of funding from the Measure Z Operating Fund and adjusts the debt accounts to reflect the new estimated financing cost of the project. 1,319,894$ 2,276,487$
Helicopter Debt Service Adjustment
This entry records the interfund transfer of funding from the Measure Z Operating Fund for Measure Z Spending Item # 47 – Police Helicopters Capital Lease and adjusts the debt accounts to reflect actual debt obligations. The amount budgeted was an estimate at the time the Biennial Budget was adopted, therefore, an adjustment is needed.
1,223,162 14,996
23-Finance Total 2,543,056$ 2,291,483$
390 - General Debt Service Fund Total 2,543,056$ 2,291,483$ 401 - Capital Outlay
22-General Services
City Attorney Office Renovation, Interfund Transfer & Project Costs This adjustment records an interfund transfer of funding from the General Fund and the estimated cost of the renovation. The existing conditions of the Office of the City Attorney's office space are in dire need of attention and repairs are needed throughout the office to create a safe working environment for employees. The City Attorney’s Office requests a one-time appropriation of $650,000 to address critical infrastructure needs.
-$ 650,000$
22-General Services Total -$ 650,000$ 401 - Capital Outlay Total -$ 650,000$ 420 - Measure Z - Capital Projects
22-General Services
Eastside Library Interfund Transfer and Project Cost
This entry records the interfund transfer of funding from the Measure Z Operating Fund and the project cost for Spending Item #24 – Eastside Library. (See Measure Z Operating Fund for project details.)
-$ 2,000,000$
Museum Renovation Interfund Transfer and Project Cost
On October 4, 2022, the City Council approved an increase in the total project costs $35,000,000 for Measure Z Spending Item #26 – Museum Renovation. This entry adjusts the project accounts to reflect the new total estimated project cost. 13,700,000 20,846,457
22-General Services Total 13,700,000$ 22,846,457$ 4 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Fiscal Year 2023/24 Revenue Projection Revisions
35-Fire
Fire Analog Simulcast Communication System CIP Project
This entry records the interfund transfer of funding from the Measure Z Operating Fund and the project cost for the Fire Analog Simulcast Communication System project. (See Measure Z Operating Fund for project details.)
-$ 1,566,441$
35-Fire Total -$ 1,566,441$
420 - Measure Z - Capital Projects Total 13,700,000$ 24,412,898$ 560 - Special Transit
00-Other Non-Departmental
Adjust revenue forecast. 5,551,033$ 451,043$
00-Other Non-Departmental Total 5,551,033$ 451,043$ 560 - Special Transit Total 5,551,033$ 451,043$ 570 - Public Parking
00-Other Non-Departmental
Parking Fund Revenue Update - Increased Rates
Adjust FY 2023-24 projected revenue to reflect the City Council's direction on April 18, 2023 approved rate increases beginning July 1, 2023.
9,566,164$ (1,990,164)$
00-Other Non-Departmental Total 9,566,164$ (1,990,164)$ 570 - Public Parking Total 9,566,164$ (1,990,164)$ 581 - Entertainment
28-Community and Economic Development
Game Lab
This entry records estimated lease revenue and establishes an operating, maintenance and repair budget for Game Lab related expenditures that will be funded by the lease revenue.
-$ 71,874$
28-Community and Economic Development Total -$ 71,874$ 581 - Entertainment Total -$ 71,874$ 620 - Unemployment Insurance
Various Departments
Adjust revenue forecast. 157,272$ 13,039$
Various Departments Total 157,272$ 13,039$
620 - Unemployment Insurance Total 157,272$ 13,039$ 742 - Hunter Business Park Assessment District
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 1,024,553$ 3,417$
00-Other Non-Departmental Total 1,024,553$ 3,417$ 742 - Hunter Business Park Assessment District Total 1,024,553$ 3,417$ 5 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Fiscal Year 2023/24 Revenue Projection Revisions
745 - Riverwalk Assessment District
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 734,049$ 1,631$
00-Other Non-Departmental Total 734,049$ 1,631$ 745 - Riverwalk Assessment District Total 734,049$ 1,631$ 746 - Riverwalk Business Assessment District
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 300,969$ 3,013$
00-Other Non-Departmental Total 300,969$ 3,013$ 746 - Riverwalk Business Assessment District Total 300,969$ 3,013$ 756 - CFD-Riverwalk Vista
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 314,630$ (760)$
00-Other Non-Departmental Total 314,630$ (760)$ 756 - CFD-Riverwalk Vista Total 314,630$ (760)$ 758 - CFD Sycamore Canyon 92-1
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 658,624$ 5,275$
00-Other Non-Departmental Total 658,624$ 5,275$ 758 - CFD Sycamore Canyon 92-1 Total 658,624$ 5,275$ 759 - CFD Riverwalk Vista Area #2
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 384,480$ 5,405$
00-Other Non-Departmental Total 384,480$ 5,405$ 759 - CFD Riverwalk Vista Area #2 Total 384,480$ 5,405$ 760 - CFD 2014-2 Highlands
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 154,429$ 7,821$
00-Other Non-Departmental Total 154,429$ 7,821$ 760 - CFD 2014-2 Highlands Total 154,429$ 7,821$ 6 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Fiscal Year 2023/24 Revenue Projection Revisions
761 - CFD 2013-1 Kunny Ranch
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 10,000$ 15,000$
00-Other Non-Departmental Total 10,000$ 15,000$ 761 - CFD 2013-1 Kunny Ranch Total 10,000$ 15,000$ 762 - CFD 2015-1 Orangecrest Grove
00-Other Non-Departmental
Projected Revenue
Adjust revenue forecast. 171,044$ 3,586$
00-Other Non-Departmental Total 171,044$ 3,586$ 762 - CFD 2015-1 Orangecrest Grove Total 171,044$ 3,586$ 763 - CFD 2015-2 Pomelo
00-Other Non-Departmental
Finance District Transfer Pomelo CFD (Facilities)
On December 1, 2020, the City Council adopted a Resolution of Formation establishing Community Facilities District 2015-2 (Pomelo), authorizing the levy of special taxes, and calling an election therein. The Resolution specified that special taxes (Special Tax A) will be levied on all parcels of taxable value within CFD 2015-2 to pay the principal and interest on any bonds of the District that may be issued. This entry records the estimated revenue from the levy of taxes to pay for a debt issuance approved by the City Council on April 26, 2022. -$ 333,470$
00-Other Non-Departmental Total -$ 333,470$ 763 - CFD 2015-2 Pomelo Total -$ 333,470$ Grand Total 313,771,810$ 62,062,450$
7 PROPOSED BUDGET

ADJUSTMENTS
8 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
101 - General Fund
02-City Council
Add Funding for one 0.5 Part-Time Council Assistant Position per Ward On March 7, 2023, the City Council approved the addition of one 0.5 part-time Council Assistant for each Ward. This adjustment formally adds the FTE to the Master Personnel Detail and adds the funding for FY 2023/24.
-$ 272,264$
One-Time Funding for Computers and Office Equipment
One-time set-up costs (computers and miscellaneous office equipment) of $2,000 per ward for the new Council Assistants.
- 14,000
Move Interpreting Services from City Council to City Manager's Office The City Manager's Office will support and staff the Commission of the Deaf; this adjustment moves the existing budget to the City Manager's Office. 3,811 (3,811)
02-City Council Total 3,811$ 282,453$
11-City Manager's Office
Reestablish the City's Internal Audit Program
Add 1.0 FTE Organizational Performance & Audit Manager and divisional non- personnel costs.
- 199,247
Add 2.0 FTE to Office of Sustainability
Add a 1.0 FTE Project Lead and 1.0 Fellowship position to advance the City Manager’s and City Council’s prioritization of several sustainability related projects, programs, partnerships and initiatives. The cost of the Project Lead will be shared equally among the General Fund, Electric, Water, and Sewer Funds. - 174,818
Transfer 1.0 FTE Principal Management Analyst (Grant Administrator) A citywide Grant Administrator position added to the Grants & Restricted Programs Fund in the 2021/22 budget was intended to be fully reimbursed by grants; however, the position is largely administrative in nature and cannot be fully charged to grants.

The position will be transferred to the General Fund, with approximately 40% recorded as reimbursable by grants.
- 110,969
Reestablish the Intergovernmental Relations Division
Transfer the Intergovernmental Relations Officer from the Administration Division to the Intergovernmental Relations Division; establish divisional non-personnel costs. At the Mayor’s request, the Intergovernmental Relations Officer is being asked to increase travel in an effort to build more effective relationships and tell our City’s story. These efforts may result in funding from electeds at higher levels of government.
- 30,000
Increase Travel, Meeting, & Conference Expense
With meetings and conferences returning to in-person format following the pandemic, an increase in the budget is needed to accommodate City representation at key meetings and conferences.
30,079 10,000
Budget for the Commission for the Deaf
The City Manager's Office will support and staff the Commission of the Deaf; this adjustment moves the existing budget from the City Council to the City Manager's Office and increases the budget for supplies, training, name badges, business cards, shirts, etc.
- 8,311
Increase for Explore Riverside Magazine Publication Costs Printing and paper cost for Explore Riverside magazine are higher than anticipated, requiring a budget adjustment to address the rising cost. The Explore Riverside magazine is published and sent three times per year (Summer, Fall, Winter/Spring) to residents and the business community and is a key newsletter for the residents, business owners, and visitors to the City. To maximize accessibility, it is important that Explore Riverside is available in print form and digital form through the City website. 77,371 50,000
11-City Manager's Office Total 107,450$ 583,345$
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 9 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 12-City Clerk
Add 1.0 FTE City Clerk Specialist for Passport Services Prior to COVID, the City Clerk’s Office provided customer service on a walk-in basis.

Following the shutdown due to COVID, the City Clerk’s Office began providing services on an appointment basis. Walk-ins are taken upon availability and customers needing to apply for a passport are turned away due to lack of staffing which results in missed revenue. The demand exists to support an additional City Clerk Specialist which would generate an estimated $105,000 in annual revenue. -$ 72,451$
Records Management Program
This request is for one-time cost for a Records Management Consultant to review the City’s Retention Schedule and Records Management Program. The last retention schedule was adopted on February 2, 2020, by Resolution No. 23548 without schedules, making it difficult to determine the retention period of documents. The City Clerk’s Office proposes to issue an RFP for a consultant to conduct a comprehensive review of all City departments retention schedules to determine the life cycle of all City documents and update the City’s Records Management Program.
52,994 75,000
12-City Clerk Total 52,994$ 147,451$
13-Office of the City Attorney
Add 1.0 FTE Litigation Division Expansion
Replace the Chief Assistant City Attorney with one Senior Deputy City Attorney and one Paralegal to increase staffing levels in the Litigation Division. 280,932$ 14,078$
Case Management Software System (CMS)
A reliable CMS is critical to the success of the City Attorney’s Office as this is the singular electronic database used to store and track all legal matters including litigation, advisory, and transactional assignments, files, emails, notes, etc. A new CMS would help to achieve workflow automation capabilities, electronic document management, calendaring capabilities, integration with other programs, increased accuracy of data and improved reporting. The request includes one-time implementation costs of $100,000 and ongoing software license and maintenance costs of approximately $42,000 annually.
7,675 142,325
Common Area Maintenance (CAM)
In 2019, the City Council approved the continuation of lease space for the City Attorney's Office at 3750 University Avenue, Suite 200. In 2023, the City Attorney’s Office was notified of a new Common Area Maintenance charge associated with the office lease, which had not previously been billed or budgeted. 526,056 31,129
13-Office of the City Attorney Total 814,663$ 187,532$ 21-Human Resources
Add 4.0 FTE to Recruitment, Benefits, and Administration

1.0 FTE will be assigned to the Benefit’s Division which currently only has 2 employees to service 2,500 employees. This position is critical to continue to ensure that the benefits for the City’s workforce is competitive. 1.00 FTE will be assigned to the Recruitment Division. Currently there are more than 460 citywide vacancies, 626 active open requisitions, 208 current recruitments, 107 candidates in the pre- employment process and 208 requisitions pending department direction. 2.00 FTE will be deployed to expand the Workforce Development programs by working with key partners in implementing workforce development programs pipelines, and initiatives. -$ 433,186$
21-Human Resources Total -$ 433,186$ 10 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 22-General Services
Add 1.0 FTE Project Manager
Add a project manager to assist with deferred maintenance and new major capital projects, including the Police Headquarters, Museum renovation, Eastside Library, and parking garage.
-$ 132,688$
22-General Services Total -$ 132,688$ 23-Finance
Allocate Administration Costs to Community Facility Districts (CFD) Allocate costs associated with administering the City's multiple Community Facility Districts.
-$ (151,676)$
Add 3.0 FTE: Controller, Principal Accountant and Senior Accountant Current staffing levels are unable to implement new accounting pronouncements in a timely manner while also meeting annual reporting deadlines to meet the State Controller, investor, and other compliance requirement deadlines. The recent new pronouncements, including the highly impactful GASB87 regarding leases, resulted in an ongoing, permanent increase in workload. Given that the reporting and compliance requirements have grown substantially over the last 20 years, creating a new division (Compliance and Reporting Division) will assist with timely financial reporting for our city residents, management, Council members, investors, and stakeholders.
- 502,292
Six-month 1.0 FTE Double-fill of Critical Position
Funding to hire a Principal Accountant in the Accounting Division in a 6-month double-fill capacity to shadow a long-term employee retiring from the position in December, plus the unbudgeted leave payout.
- 144,000
23-Finance Total -$ 494,616$
24-Innovation and Technology
Add 2.75 FTE - Department Reorganization
Replace 4.25 FTE senior positions with 7.00 FTE subordinate positions to increase resources. The reorganization will improve customer wait times, avoiding delayed projects, and reducing the risk of failure for critical initiatives like the upcoming 311 and asset management system upgrade project is paramount. By addressing these concerns, we will significantly enhance the experience for our clients and end-users across all technology-based programs and services.
594,632$ 299,164$
24-Innovation and Technology Total 594,632$ 299,164$ 28-Community and Economic Development
Add 13.0 FTE to Expand Services and Enhance Customer Service Add 5.0 FTE to respond to, grow and achieve the economic development goals established for the City. Add 5.0 FTE to assist with Advance Planning efforts, respond to needs for comprehensive long-range initiatives, help manage growing caseloads, expedite services, improve customer care, and streamline processes. Add 3.0 FTE to expand and expedite services and developer projects.
-$ 2,100,217$
Transfer 2.0 FTE Senior Office Specialist and Project Coordinator Transfer 2.0 FTE from the Housing Authority Fund to the General Fund, Homeless Outreach. These individuals are working in the Homeless Outreach capacity and should not be charged to the Housing Authority.
- 203,935
11 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures Citywide Events and 1.0 FTE Sr. Project Manager
Add 1.0 FTE Senior Project Manager and $725,000 funding to encourage and expand community engagement, tourism, and economic development within the City.

Citywide events support and promote local business growth and will ultimately increase revenue generation in the City.
- 875,937
Festival of Lights
Increase funding for Festival of Lights to accommodate the current scope of the event, including increased security needs and to account for rising costs. 669,500 330,500
28-Community and Economic Development Total 669,500$ 3,510,589$ 31-Police
Police Blood & Urine Analysis/Testing Services
RPD requires blood and urine analysis to prosecute criminal cases for suspects under the influence of drugs and alcohol. The number of arrests for suspects under the influence of drugs and alcohol is trending to be 45% higher this year and the costs associated with each service has increased by an average of 20%. Since FY 20/21, costs have exceeded the budget allocation; projected FY 22/23 actual costs to exceed the budget allocation by 57% ($35,000).
40,000$ 40,000$
Vehicle Fuel Expense Adjustments
This adjustment addresses the rising cost of vehicle fuel and adjusts the budget to be in line with trend.
771,750 491,730
31-Police Total 811,750$ 531,730$
35-Fire
Paramedic LifePak Service Maintenance
In 2016, the Fire Department received grant funding to purchase (25) LifePak 15 portable monitors and in 2021, using Measure Z funds, purchased (2) LifePak 1000 portable monitors. Both purchases included a warranty and cloud-based service plan, which expired in 2023. Currently, the units do not have coverage for maintenance inspections, repairs, and limited services. It is crucial to maintain the services for the units, which are used daily to assist with critical care and saves lives in the city of Riverside. This budget request establishes a maintenance budget for the machines.
-$ 60,000$
Ballistic Gear
The department is requesting one time funding of $192,657 to replace expired ballistic gear and $50,000 annually thereafter to establish a replacement program.

The Fire Department personnel face a variety of threats on a daily basis. The purpose of the fire armor ballistic gear is to fill the need of emergency medical services and firefighter safety when responding to active shooter, violent incidents, and dangerous domestic calls. Adequate protection is vital to safeguard the protection of firefighters and paramedics.
- 192,657
Turnout Pant & Coat Set
Currently, the department budget of $133,000 is inadequate to outfit new hires and replace worn-out sets over 10-years old as needed. The National Fire Protection Agency (NFPA) 1851 specifies that the firefighter protective ensemble or ensemble components must be retired from service no more than 10 years from the date manufactured. Once the protective properties of the turnout gear have diminished, it is no longer safe to use. Due to budgetary constraints the department is wearing turnouts longer than the required timeframe of 10 years and on occasion outfitting new hires in gently used turnouts until new turnouts are purchased. This budget adjustment will allow the Department to replace the turnouts on an ongoing basis as required.
133,000 57,750
12 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures Apparatus Radios
Riverside Fire Department firefighters are required to communicate and work cooperatively with various state, federal and local agencies to mitigate emergencies, however, radio communications are paramount to firefighter and community safety. Standardizing and maintaining radio communications is an essential element for firefighters. The RFD’s current cache of standardized radios on the apparatus are no longer up to industry standards and fire service readiness for emergency safety.
500 25,500
Accreditation Fees
Add a budget for the Commission on Fire Accreditation International (CFAI) renewal fees. Fees are due every 4 years for the peer assessor to conduct onsite assessments as well as travel costs for the peer team leader to present the department's accreditation report during a CFAI public hearing. On March 12, 2019, the Fire Department was awarded accreditation status from the Commission on Fire Accreditation International (CFAI). The accreditation recognizes best practices and self-accountability and validates that the department is providing residents, visitors, and the business communities with industry leading fire protection services and fostering pride among its members. The CFAI accreditation program provides a framework for fire services to set goals, develop evidence based strategic action plans and improve fire protection services.
- 7,500
Central Garage Charges
Fleet maintenance services are increasing for newer and older apparatuses. The Fleet Division is following the recommended maintenance schedules for the newer apparatus to prolong the life cycle. Older apparatuses require more expensive repairs due to the aging factor. The anticipated increase cost per year is usually three percent. To address the aging fleet, the Fire Department was awarded funding to implement a 20-year vehicle replacement program, which is funded by Measure Z. As the fleet continues to mature, it will take approximately 15-years to replace the remaining apparatuses, which in turn will cost the department more to maintain the units.
546,200 330,000
Vehicle Fuel Expense Adjustments
This adjustment addresses the rising cost of vehicle fuel and adjusts the budget to be in line with trend.
262,259 199,581
35-Fire Total 941,959$ 872,988$
41-Public Works
Add 1.0 FTE Associate Traffic Engineer
The City does not have dedicated staff for traffic signal design and signal timing to optimize traffic progression and reduce congestion Citywide. With the increase in roadway maintenance projects and private development, even less staff time is dedicated to traffic signal operations. Previously, the TMC had two dedicated staff to monitor and improve traffic signal timing, manage, and maintain the communications systems, and would seek grant funding opportunities to expand the City’s fiber optic communications network and the CCTV camera system to help manage over 480 signals. The City currently operates on an ad-hoc basis to respond to signal timing requests and does not have sufficient staff to make corridor-wide improvements. The position will charge time to Measure A projects, reimbursing about 80% of General Fund position costs.
-$ 27,911$
Add 1.0 FTE Engineering Aide
If current staffing levels in the Storm Drain Engineering section are not adjusted, the City runs the risk of not being able to meet the growing demands in all Wards and to install a new storm drain system. During past decades residential and commercial development has been steadily increasing. The development caused an increase in storm runoff which in turn has created numerous flood control and drainage problems and public inconvenience.
- 74,085
13 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures Add 1.0 FTE Landscape Maintenance Inspector and Median Maintenance Increase median maintenance budget to cover a new 1.0 FTE Landscape Inspector and additional contract costs to increase landscape maintenance frequency. 2,568,006 285,000
Vehicle Fuel Expense Adjustments
This adjustment addresses the rising cost of vehicle fuel and adjusts the budget to be in line with trend.
56,834 44,706
41-Public Works Total 2,624,840$ 431,702$
51-Library
Add 8.0 FTE to Expand Library Hours
The addition of 16 part-time non-benefitted positions will enable the Library to open branches on Sundays and extend Main Library hours by 2 hours each evening. These positions interact with the public by providing direct customer service at all library locations. Assist with ongoing library programs, work the circulation desk, use automated system to charge and discharge library materials, registers new customers and issues library cards, answer computer and other reference questions, and other tasks necessary in maintaining operations and keeping all locations open to the community.
-$ 602,752$
Library Security Guard Contract
In FY 2019 through FY 2022, a supplemental appropriation from Measure Z funded security guard services for 8 library locations with no further funding identified for future years. The FY 22/23 security guard funding was secured through a carryover of General Fund savings. The FY 23/24 citywide security guard contract costs are $636,942 with $170,843 in the library operating budget creating a shortfall of $466,099. This request benefits City stakeholders by allowing the City to maintain hours of operation, successfully run its facilities, maintain an appropriate library environment, and ensures customers enjoy their library visits. 170,843 466,099
51-Library Total 170,843$ 1,068,851$
52-Parks, Recreation & Community Services
Fairmount Golf Course Maintenance Increase
The Fairmount Golf Course requires additional funds to address increasing costs in landscape, tree trimming, and minor improvements. The golf course provides reasonably priced golf to the public, youth groups, seniors and 10 high schools.

Rubidoux pyrotechnic shows through July 2025. To prepare the mountain for the show, weed abatement is needed for fire prevention in preparation for the firework show.
130,000 70,075
Vehicle Fuel Expense Adjustments
This adjustment addresses the rising cost of vehicle fuel and adjusts the budget to be in line with trend.
13,000 5,690
52-Parks, Recreation & Community Services Total 2,240,810$ 2,278,193$ 72-Non Departmental
Attrition Rate
This 5% vacancy rate represents the impact of natural attrition (the timing between an individual’s departure and the onboarding of replacement personnel) and recognizes that current hiring challenges are producing personnel savings that could be leveraged to advance the City’s strategic priorities. -$ (12,001,652)$
Interfund Transfer to Section 115 Pension Trust Fund
Increase contribution to the Section 115 Pension Trust Fund for the long-term management of rising pension costs. Volatility in CalPERS investment returns have significantly reduced the FY 23/24 UAL payment while increasing future UAL costs; redirecting the original FY 23/24 UAL budget to the Section 115 Trust will help mitigate future spikes and impact on operations.
11,000,000 9,265,432
Interfund Transfer to Capital Project Fund - City Attorney Office Renovation The existing conditions of the Office of the City Attorney's office space are in dire need of attention and repairs are needed throughout the office to create a safe working environment for employees. The City Attorney’s Office requests a one-time appropriation of $650,000 to address critical infrastructure needs. - 650,000
Animal Services (Increased Rates)
The County of Riverside’s Department of Animal Services (DAS) recently began working toward a full cost recovery model. This appropriation will cover the County’s increased Field Services rates which now include overhead associated with the services provided (including but not limited to vehicles, fuels, uniforms, support staff, etc.). City and County staff will continue negotiations toward a new, longer-term agreement which will be brought before the City Council for approval. 3,253,814 1,300,000
Development Impact Fee Analysis
Estimated funding to conduct nexus studies for the City's various development impact fees (DIF).
- 100,000
Increase for Fees and Charge Study
The Fees & Charges study was suspended pending the search for a new City Manager. The study will be restarted to include an update of the cost data used for the first draft produced by the study. Updating the data will require additional consultant time and therefore, cost.
- 50,000
15 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures City Hall Indoor Plant Care
This entry provides funds to maintain indoor plants located at City Hall. - 8,000 72-Non Departmental Total 14,253,814$ (628,220)$
Various Departments
191,827,400$ 13,889,195$
17,415,464 (8,462,602)
Utility Expense adjustments to address rising costs of electric, water, and natural gas. 3,017,204 1,085,778 Adjustments to the administrative charges to/from departments. (18,357,110) (48,482) Adjustment to Riverwalk Zone A & B estimated subsidy. 121,004 2,040 Adjustments to the Cost Allocation Plan (CAP). (22,677,171) (1,454,581) Various Departments Total -$ 5,011,348$ 101 - General Fund Total 23,287,066$ 15,637,616$
110 - Measure Z Fund
00-Other Non-Departmental
Spending Item #24 – Eastside Library, Interfund Transfer to Measure Z Capital Fund On October 30, 2019, the City received nine responses to Request for Proposal (RFP) 1934 for Architectural Design Services for the new Eastside Library. On December 8, 2020, the City Council approved a Professional Consultant Services Agreement with Cannon/Parkin, Inc., dba CannonDesign from Irvine, California for architectural design services for the new Eastside Library – Phase I for a term through December 31, 2022. Phase I design was completed at the end of 2021 to include concepts of a 15,000 square foot library. Phase II design is estimated at $2,000,000 and funding in the amount of $2,000,000 is being requested from the Measure Z Fund unallocated reserves.
2,738,750$ 2,000,000$
Spending Item #26 – Museum Renovation, Interfund Transfer to Measure Z Capital Fund On October 4, 2022, the City Council approved an increase in the total project costs $35,000,000. This entry adjusts the appropriate project and debt accounts to reflect the new total estimated project cost.
1,319,894 546,457
New: Fire Analog Simulcast Communication System, Interfund Transfer to Measure Z Capital Fund The Fire Department currently utilizes a 20-year-old Analog Simulcast radio system to communicate with local, state, and federal resources. The department needs a communications system that is reliable in the dense downtown area and that operates well in the rural areas with varying terrains. With more multi-agencies assisting one another, the department is being asked to participate in county-wide and state-wide shared communications systems. The Fire Department considers its communication system as critical infrastructure as the communication system is essential towards ensuring the organization maintains continued operations. To better serve the community, it is imperative to upgrade the system. - 1,566,441
00-Other Non-Departmental Total 4,058,644$ 4,112,898$ Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations.

The position will be transferred to the General Fund, with approximately 40% recorded as reimbursable by grants.
179,675$ (179,675)$
11-City Manager's Office Total 179,675$ (179,675)$ Various Departments
346,358$ 59,594$
Adjustments to the administrative charges to/from departments. 807,518 (42,411) Various Departments Total 1,153,876$ 17,183$
215 - Grants and Restricted Programs Total 1,333,551$ (162,492)$ 220 - CDBG - Community Development Block Grant
Various Departments
533,711$ (37,014)$
Various Departments Total 533,711$ (37,014)$
220 - CDBG - Community Development Block Grant Total 533,711$ (37,014)$ Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.

Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.

Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.
18 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 260 - NPDES Storm Drain
41-Public Works
Add 1.0 FTE Storm Drain Crew Leader, Charged 100% to NPDES Fund General Fund charge for 1.0 FTE Storm Drain Crew Leader. 362,009$ 101,876$ Other Expenditure Adjustments
Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.
323,018 6,081
Adjustments to the administrative charges to/from departments. 60,158 (4,462) 41-Public Works Total 745,185$ 103,495$
260 - NPDES Storm Drain Total 745,185$ 103,495$ 280 - Housing Authority
28-Community and Economic Development
Transfer 2.0 FTE to General Fund
Transfer 2.0 FTE from the Housing Authority Fund to the General Fund, Homeless Outreach. These individuals are working in the Homeless Outreach capacity and should not be charged to the Housing Authority.
203,935$ (203,935)$
Other Expenditure Adjustments
Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.
1,008,964 (12,460)
Adjustments to the Cost Allocation Plan (CAP). 528,221 20,317 28-Community and Economic Development Total 1,741,120$ (196,078)$ 280 - Housing Authority Total 1,741,120$ (196,078)$ 292 - Riverwalk LMD
52-Parks, Recreation & Community Services
Finance Riverwalk Landscape Maintenance District (LMD) Fund Balance Appropriation This request is to fund upcoming capital improvements which are needed in the Riverwalk Landscape Maintenance District. Funds will be used to replace the trail fencing which is in extremely poor shape.
-$ 250,000$
52-Parks, Recreation & Community Services Total -$ 250,000$ Various Departments
Adjustments to overhead charges. 121,004 2,040 Various Departments Total 121,004$ 2,040$
292 - Riverwalk LMD Total 121,004$ 252,040$
390 - General Debt Service Fund
23-Finance
Museum Renovation Debt Service
On October 4, 2022, the City Council approved an increase in the total project costs $35,000,000 for Measure Z Spending Item #26 – Museum Renovation. This entry records the interfund transfer of funding from the Measure Z Operating Fund and adjusts the debt accounts to reflect the new estimated financing cost of the project. 1,319,894$ 2,276,487$
19 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures Helicopter Debt Service Adjustment
This entry records the interfund transfer of funding from the Measure Z Operating Fund for Measure Z Spending Item # 47 – Police Helicopters Capital Lease and adjusts the debt accounts to reflect actual debt obligations. The amount budgeted was an estimate at the time the Biennial Budget was adopted, therefore, an adjustment is needed.
611,581 14,996
23-Finance Total 1,931,475$ 2,291,483$
390 - General Debt Service Fund Total 1,931,475$ 2,291,483$ 401 - Capital Outlay
22-General Services
City Attorney Office Renovation, Interfund Transfer & Project Costs This adjustment records an interfund transfer of funding from the General Fund and the estimated cost of the renovation. The existing conditions of the Office of the City Attorney's office space are in dire need of attention and repairs are needed throughout the office to create a safe working environment for employees. The City Attorney’s Office requests a one-time appropriation of $650,000 to address critical infrastructure needs.
-$ 650,000$
22-General Services Total -$ 650,000$ 401 - Capital Outlay Total -$ 650,000$ 411 - Special Capital Improvement
52-Parks, Recreation & Community Services
Adjustments to the Cost Allocation Plan (CAP). 51,261$ 4,329$ 52-Parks, Recreation & Community Services Total 51,261$ 4,329$ 411 - Special Capital Improvement Total 51,261$ 4,329$ 420 - Measure Z - Capital Projects
22-General Services
Eastside Library Interfund Transfer and Project Cost
This entry records the interfund transfer of funding from the Measure Z Operating Fund and the project cost for Spending Item #24 – Eastside Library. (See Measure Z Operating Fund for project details.)
-$ 2,000,000$
Museum Renovation Interfund Transfer and Project Cost
On October 4, 2022, the City Council approved an increase in the total project costs $35,000,000 for Measure Z Spending Item #26 – Museum Renovation. This entry adjusts the project accounts to reflect the new total estimated project cost. - 20,846,457
22-General Services Total -$ 22,846,457$ 35-Fire
Fire Analog Simulcast Communication System CIP Project
This entry records the interfund transfer of funding from the Measure Z Operating Fund and the project cost for the Fire Analog Simulcast Communication System project. (See Measure Z Operating Fund for project details.)
-$ 1,566,441$
35-Fire Total -$ 1,566,441$
420 - Measure Z - Capital Projects Total -$ 24,412,898$ 20 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 510 - Electric
00-Other Non-Departmental
Interfund Transfer to Other Funds
Contribution to the Section 115 Pension Trust Fund for the long-term management of rising pension costs. Volatility in CalPERS investment returns have significantly reduced the FY 23/24 UAL payment while increasing future UAL costs; redirecting the original FY 23/24 UAL budget to the Section 115 Trust will help mitigate future spikes and impact on operations.
-$ 3,509,532$
00-Other Non-Departmental Total -$ 3,509,532$ 61-Public Utilities-Electric
Office of Sustainability
25% cost of 1.0 FTE Project Lead in the Office of Sustainability to advance the City Manager’s and City Council’s prioritization of several sustainability related projects, programs, partnerships and initiatives.
-$ 34,390$
61-Public Utilities-Electric Total -$ 34,390$ Various Departments
63,206,028$ 3,678,390$
3,509,532$ (3,509,532)$
Adjustments to the Cost Allocation Plan (CAP). 9,075,125 666,086 Adjustments to the administrative charges to/from departments. (24,680,407) 71,077 Various Departments Total 51,110,278$ 906,021$
510 - Electric Total 51,110,278$ 4,449,943$
511 - Electric Public Benefit Programs
60-Public Utilities-Administration
Adjustments to the Cost Allocation Plan (CAP). 138,616$ 12,400$ Public Utilities-Administration Total 138,616$ 12,400$ 511 - Electric Public Benefit Programs Total 138,616$ 12,400$ 520 - Water
00-Other Non-Departmental
Interfund Transfer to Other Funds
Contribution to the Section 115 Pension Trust Fund for the long-term management of rising pension costs. Volatility in CalPERS investment returns have significantly reduced the FY 23/24 UAL payment while increasing future UAL costs; redirecting the original FY 23/24 UAL budget to the Section 115 Trust will help mitigate future spikes and impact on operations.
-$ 1,157,014$
00-Other Non-Departmental Total -$ 1,157,014$ Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations.

Change in required CalPERS UAL payment based on the most recent CalPERS actuarial report which reflects extraordinary CalPERS investment earnings (22%) in FY 2020/21. This amount will be redirected to the Section 115 Trust for the long-term management of rising retirement costs.
23 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures Increase Biosolids Hauling and Disposal Budget
On August 8, 2022, staff issued Request for Proposals (RFP) No. 2223 for a qualified firm to provide long-term biosolids hauling and disposal/reuse services for the Regional Water Quality Control Plant (RWQCP). After review of respondents’ qualifications, experience, and cost of services, Synagro-WWT, Inc. of Baltimore, Maryland was selected as the most qualified to perform the scope of work. To account for growth and process control changes that may substantially increase daily biosolids production, RWQCP is budgeting for approximately 51,000 tons of biosolids, requiring an estimated 2,040 truck trips for disposal. Biosolids are a byproduct of wastewater treatment and the RWQCP is required to manage the treatment, hauling and disposal under Federal, State and Local regulations and oversight. It is necessary to provide additional funding for the RWQCP to continue to operate as there are no short-term alternatives.
2,120,000 2,020,395
Public Works Increase Chemical Budget
The current budget does not reflect substantial cost increases that the supply & logistics sector has experienced the past two years. Without additional funds, RWQCP would not be able to operate and would be in major violation of its National Pollutant Discharge Elimination System permit.
3,855,382 1,415,868
Other Expenditure Adjustments
Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations. 14,127,938 686,017
Change in required CalPERS UAL payment based on the most recent CalPERS actuarial report which reflects extraordinary CalPERS investment earnings (22%) in FY 2020/21. This amount will be redirected to the Section 115 Trust for the long-term management of rising retirement costs.
792,824 (792,824)
Adjustments to the Cost Allocation Plan (CAP) including project budgets. 2,156,839 147,261 Adjustments to the administrative charges to/from departments. 1,259,284 18,920 41-Public Works Total 24,312,267$ 3,705,474$
550 - Sewer Total 24,312,267$ 4,498,298$
560 - Special Transit
52-Parks, Recreation & Community Services
3,248,045$ 279,488$
Adjustments to the Cost Allocation Plan (CAP). 575,324 37,136 Adjustments to the administrative charges to/from departments. 148,992 134,419 52-Parks, Recreation & Community Services Total 3,972,361$ 451,043$ 560 - Special Transit Total 3,972,361$ 451,043$
570 - Public Parking
00-Other Non-Departmental
Interfund Transfer to Other Funds
Contribution to the Section 115 Pension Trust Fund for the long-term management of rising pension costs. Volatility in CalPERS investment returns have significantly reduced the FY 23/24 UAL payment while increasing future UAL costs; redirecting the original FY 23/24 UAL budget to the Section 115 Trust will help mitigate future spikes and impact on operations.
-$ 69,111$
00-Other Non-Departmental Total -$ 69,111$ Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.
24 Fund Budget Adjustment Description Increase /
Dept Justification Adopted Decrease
Proposed Fiscal Year 2023/24 Budget Adjustments - Expenditures 41-Public Works
Expenditure Adjustments
Adjust FY 2023-24 expenditures to account for increased operating times and required staffing levels for expanded City events; budgets include funding for Garage 3 structural maintenance and LED lighting upgrades to all garages. -$ 315,367$
Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations. 1,342,087 114,674
Change in required CalPERS UAL payment based on the most recent CalPERS actuarial report which reflects extraordinary CalPERS investment earnings (22%) in FY 2020/21. This amount will be redirected to the Section 115 Trust for the long-term management of rising retirement costs.
69,111 (69,111)
Adjustments to the Cost Allocation Plan (CAP). 344,428 22,659 Adjustments to the administrative charges to/from departments. (671,695) (33,644) 41-Public Works Total 1,083,931$ 349,945$
570 - Public Parking Total 1,083,931$ 419,056$
581 - Entertainment
28-Community and Economic Development
Game Lab
This entry records estimated lease revenue and establishes an operating, maintenance and repair budget for Game Lab related expenditures that will be funded by the lease revenue.
-$ 71,874$
28-Community and Economic Development Total -$ 71,874$ 581 - Entertainment Total -$ 71,874$ 610 - Workers' Compensation Trust
Various Departments
589,400$ (33,284)$
Adjustments to the Cost Allocation Plan (CAP). 757,098 34,765 Adjustments to the administrative charges to/from departments. 358,424 59,693 Various Departments Total 1,704,922$ 61,174$
610 - Workers' Compensation Trust Total 1,704,922$ 61,174$ 620 - Unemployment Insurance
Various Departments
Adjust estimated claim payouts. 154,088$ 12,753$ Adjustments to the Cost Allocation Plan (CAP). 3,184 286 Various Departments Total 157,272$ 13,039$
620 - Unemployment Insurance Total 157,272$ 13,039$ 630 - Liability Insurance Trust
Various Departments
562,566$ (2,974)$
Personnel budget refresh - updated employee and position demographics, reset merit increases. Includes the fiscal impact of labor negotiations and change in required CalPERS UAL payment.

Financial Performance and Budget CommitteeMay 10, 2023

Financial Performance and Budget Committee
May 10, 2023