City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 6, 2023 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF ONE 2021 FORD F750 FLATBED TRUCK FROM THE CITY OF ONTARIO FOR THE PUBLIC WORKS STREET MAINTENANCE DIVISION IN THE AMOUNT OF $141,077.76.
ISSUE:
Approve the purchase of one 2021 Ford F750 flatbed truck from the City of Ontario for the Public Works Street Maintenance Division in the amount of $141,077.76.
RECOMMENDATIONS:
That the City Council approve the purchase of one 2021 Ford F750 flatbed truck from the City of Ontario for the Public Works Street Maintenance Division in the amount of $141,077.76.
BACKGROUND:
The City of Ontario Fleet Department placed the order for a 2021 Ford F750 flatbed truck in October 2021, with the intended purpose of delivering and picking up refuse bins. They took delivery of the truck in December 2022 and upon delivery and inspection, it was determined that the large size and weight of the truck was not feasible to be utilized efficiently in their operation.
The City of Riverside was provided the opportunity to evaluate this truck and it has been determined that it will benefit and improve the operations of the Public Works Street Maintenance Division as well as the Public Works Solid Waste Division. This truck can be used for various tasks, such as delivering refuse bins, picking up and transporting large quantities of palm fronds, and picking up large illegally dumped items. This truck is also equipped with a lift-gate which will be used to efficiently load and unload the heavy-duty crash barricades used at large population events such as the Festival of Lights. With the new Advanced Clean Fleet regulations that have been implemented by the California Air Resources Board, the diesel trucks that were utilized to perform these tasks have been taken out of service permanently and the departments are spending an excessive amount in rental fees for a smaller flatbed truck that is part of the City of Riverside Fleet motor pool.
DISCUSSION:
On April 12, 2023, the Purchasing Department for the City of Ontario authorized the sale of the 2021 Ford F750 flatbed truck for an amount not to exceed $141,077.76 to the City of Riverside. This price is the invoiced amount that the City of Ontario originally paid for the truck, and they are agreeing to sell it to the City of Riverside for the exact same price. This vehicle was ordered in 2021 and with escalating vehicle price increase, it is highly unlikely that the City of Riverside would be able to purchase this exact vehicle model for less than what the City of Ontario is offering.
Per Purchasing Resolution 23914, Section 602(g) which states, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(g) Where payment for Goods is to be made to a Federal, State, and/or other public entity.” The Purchasing Manager concurs that the recommendation to complies with the Purchasing Resolution No. 23914, Section 602(g).
The Public Works Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
The recommended purchase of the 2021 Ford F750 flatbed truck contributes to the City’s Strategic Priority No. 4 Environmental Stewardship and Goal No. 4.6 – Implement the requisite measures to achieve citywide carbon neutrality no later than 2040.
The recommended purchase aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – This action builds community trust by ensuring that the Public Works Street Maintenance Division has a safe and reliable vehicle available for use when performing operational tasks.
Equity – This action will benefit the entire community because it enhances city-wide services.
Fiscal Responsibility – Vehicles which have reached the end of their useful life cycle are more costly to operate and maintain. For this purchase, the price has been negotiated and it has been determined that it is lower than current market value for exact same vehicle model.
Innovation – This purchase provides the Public Works Street Maintenance Division crews with the specialized equipment that is necessary for their operations and will increase efficiency.
Sustainability & Resiliency – This action will result in a vehicle which meets the very stringent South Coast Air Quality Management District (SCAQMD) requirements as well as Environmental Protection Agency (EPA) emissions regulations. This newer vehicle produces significantly less carbon emissions than the older vehicles.
FISCAL IMPACT:
The total fiscal impact of the action is $141,077.76. The funds are budgeted and available in the General Fund, Public Works Street Maintenance, Construction Maintenance Materials Account No. 4110100-424121.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved by: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Approval of Sale from City of Ontario
Invoice
Flatbed Truck Purchase ● Page 2