City Council Memorandum
TO: HONORABLE MAYO R AND CITY COUNCIL DATE: JUNE 13, 2023
FROM: PARKS, RECREATION AND COMMUNITY WARDS: ALL
SERVICES DEPARTMENT
SUBJECT: MEASURE Z – SUPPLEMENTAL APPROPRIATION IN MEASURE Z FUNDS
FOR ONE-TIME FUNDING FOR EL EVEN PARTIALLY FUNDED PARKS CAPITAL IMPROVEMENT PROJECTS IN THE AMOUNT OF $6,492,000; AND ALLOCATION OF $3,500,000 FOR PARKS FACILITIES ANNUAL DEFERRED MAINTENANCE BEGINNING IN FISCAL YEAR 2024/25
ISSUES:
That the City Council authorize a supplemental appropriation of $6,492,000 in one-time funding for eleven underfunded parks capital improvement projects; and allocate an annual allocation of $3,500,000 for parks deferred maintenance beginning in Fiscal Year (FY) 2024/25.
RECOMMENDATIONS:
That the City Council:
1. With at least five affirmative votes, authorize a supplemental appropriation of Measure Z funds in the amount of $6,492,000 for el even underfunded parks capital improvement projects; and,
2. Allocate Measure Z funding of $3,500, 000 annually beginning in FY 2024/25 for parks facilities’ deferred maintenance projects.
COMMITTEE RECOMMENDATION:
On Friday, April 14, 2023, the Financial Pe rformance and Budget Committee, with Chair Hemenway, Vice Chair Cervantes and Member Fie rro present, met to consider recommending City Council authorize $6,492,000 for eleven underfunded park projects and an annual allocation of $3.5 million for parks deferred maintenance projects in Measure Z funding. After discussion the Committee unanimously voted to recommend the City Council authorize a supplemental appropriation of Measure Z funds in the amount of $6,492,000 for eleven underfunded parks capital improvement projects and allocate Measure Z funding of $3,500,000 annually beginning in FY 2024/25 for parks facilities deferred maintenance projects.
Measure Z Deferred Maintenance and CIP ● Page 2
BACKGROUND:
On November 8, 2016, the City of Riverside voters approved Measure Z, a one-cent transaction and use tax to help pay for critical unfunded City programs and services, including repair and maintenance of City facilities, such as police and fire stations, recreation centers and libraries, as well as road and tree maintenance.
On March 9, 2023, the Budget Engagement Commi ssion was scheduled to meet, but due to a lack of quorum, the meeting was cancelled. This request was scheduled to be presented to the Commission, due to timeliness for projects, the request was moved forward to be reviewed and recommended by the Financial Performance and Budget Committee.
On April 14, 2023, the Financial Performanc e and Budget Committee were presented with a request for recommendation for one-time funding for eleven park projec ts and annual funding for parks deferred maintenance needs. All needs are critical needs, meet Measure Z criteria, and promote public safety and quality of life.
DISCUSSION:
The Parks, Recreation and Comm unity Services Department (P RCSD) has identified eleven park Capital Improvement Projects (CIP) w here additional funding is needed for completion.
Several projects have been previously awarded grant funding, but due to high inflation and increased labor and material costs since the pandem ic, funding is no longer sufficient. Initial funding requests were prepared prior to recent construction cost increases. Several factors are contributing to higher construction costs. Ongoing global political issues, wars, and the COVID- 19 pandemic have contributed to supply chain issues which have led to low inventory and availability of materials. Labor shortages have required companies to pay higher rates for skilled workers. Construction materials and raw materi al costs have increased by approximately 25- 75%. Transportation and tariff costs have also increased. Cost estimates and bids received from contractors are significantly higher than what was awarded.
The park projects listed below, in priority order, ensure that the recreational offerings and parks meet the needs of the communi ty and improve the quality of life. Replacement of aging infrastructure ensures the amenities continue to be accessible and are safe for use. Adding and repurposing amenities ensures t hat the PRCSD is actively m eeting the changing recreational needs of the community. During the COVID-19 pandemic shut down, outdoor space for the community was critical, and parks remained opened for all to use. As private sector recreational opportunities increase in cost, it is essential to continue to fund parks and open spaces as affordable options for all to enjoy.
The projects have been prioritized based on the following factors outlined in the Prioritization of Capital Improvements Projects Fiscal Policy approved by the City Council on March 20, 2018:
1. Risk to health, safety and environment
2. Regulatory or mandated requirements
3. Asset condition, annual recu rring costs and asset longevity
4. Community investment and economic prosperity
5. Level and quality of service
6. Sustainability and conservation
7. Funding availability
Measure Z Deferred Maintenance and CIP ● Page 3
8. Project readiness and
9. Multiple category bene fit and bundling opportunities
Project Name Ward
Cost
Estimate
Current
Funding
Source of
Existing
Funding
Current
Request
Remaining
Unfunded
Arlington
Pickleball
Complex
5 $2,864,219 $664,219
CDBG
19/20 &
20/21, CFD
2006- 1 IA
Bond
Funds, &
RDA 07/8
$840,000 $1,360,000
Goeske
Restrooms 3 $262,000 $157,000
CDBG
16/17 &
19/20
$105,000 $0
Shamel Pool Deck
Repairs and
Improvements
3 $600,000 $350,000
General
Capital
Fund
$250,000 $0
Bordwell
Basketball Court 2 $220,000 $120,000 CDBG
21/22 $100,000 $0
Bordwell Parking
Lot 2 $110,000 $50,000 CDBG
21/22 $60,000 $0
Park
Headquarters
Staff Office
Renovations
3 $75,000 $0 N/A $75,000 $0
SAR Barriers Below
Martha McLean
Park
1 $500,000 $0 N/A $340,000 $160,000
Patterson Park 2 $10,769,000 $7,150,000 Prop 68
Grant $3,619,000 $0
Gage Canal Trail
– Adding Exercise
Equipment
1 & 2 $5,308,509 $5,108,509*
Urban
Greening
Grant/Rec.
Trails Grant
$200,000 $0
El Dorado Park
Improvements 6 $2,203,000 $1,800,000 ARPA $403,000 $0
Fairmount Rose
Garden
Improvements
1 $650,000 $150,000 Regional
Park (413) $500,000 $0
Total $23,561,728 $15,549,728 $6,492,000 $1,520,000
*Includes pending grant award in the amount of $1.4 million.
The following projects are listed in priority order and currently require an increase in funding to complete:
Measure Z Deferred Maintenance and CIP ● Page 4
Arlington Pickleball Complex
To date, $664,219 in funding has been secured for th is project to fulfill the community’s fast- growing pickleball needs. Funds totaling $1,504,219 were previously requested at the Financial Performance and Budget Committee in April 2023, fo r demolition of two existing tennis courts, design and construction of a new nine court pickleball complex, shaded bleachers on the two tournament courts, fencing, lighting, and other supporting amenities. A proposal for design-build services has since been received at a higher co st than estimated, and the shortfall is now $2,200,000. The Purchasing Division and PRCSD staff are reviewing the design-build proposal in depth to determine whether the proposal is responsive and will make a recommendation for award and request additional Measure Z funding at a future Council date.
Goeske Senior Center Restrooms
The existing men’s and women’s restrooms are over 30 years old and are not compliant with current building codes. Renovations are needed on the interior and exterior of the restrooms to provide a safe, accessible, and modernized rest room that improves access and meets current building codes. An additional $105,000 is reques ted to supplement t he existing $157,000 currently funded.
Shamel Park Pool Deck and Improvements
This $600,000 project requires removal and repl acement of the pool deck to repair failing concrete at the gutter, including removing and reinstalling/replacing starting platforms, lifeguard towers and other fixtures in the work zone, and provide a shade structur e over a seating area.
On March 15, 2022, the City Council approved a supplemental appropriation from General Fund reserves for the initial estimate amount of $ 350,000 for this project. An additional $250,000 is needed for this project.
Bordwell Basketball Court Replacement
The $220,000 project will replace the basketball co urt concrete slab to eliminate tripping hazards, and will also include minor grading, landscaping, irrigation, court surfacing, and striping.
To date, $120,000 in funding has been secured; an additional $100,000 is needed for this project.
Bordwell Parking Lot
The $110,000 project will slurry seal and stripe t he existing parking lot, remove accessibility barriers and tripping hazards, and improve traffic marking visibility for parking spaces and traffic flow. To date, $50,000 in f unding has been secured; an additional $60,000 is needed for this project.
Park Headquarters Staff Office Renovations
The $75,000 will reconfigure and r enovate the offices to increase the number of workstations and modify them to meet the demand for addition al staffing needed to implement recreational programs, activities, and capital project management.
Santa Ana River Barriers at Martha McLean Park
In partnership with the Riverside Fire, Police and Public Works Departments, this $500,000 project will install barriers to block unauthoriz ed vehicles from entering the Santa Ana River bottom via Martha McLean Anza Narrows Park and t he Santa Ana River Trail. Work will also include re-routing pedestrian access in two locations to facilitate Fire Department access through barriers for unauthorized vehicles. This work will prevent the establishment of encampments in the river bottom as a measure to reduce the risk of wildfires and negative impacts to the river ecosystem. When this funding request went th rough the Financial Performance and Budget Measure Z Deferred Maintenance and CIP ● Page 5
Committee in April 2023, $160,000 from the Public Works Traffic Fund was going to be used for this project, however, at this time the Traffic Funds are needed for other traffic related projects and will not be allocated to this project. A r equest for additional Measure Z funds will be made at the time of construction contract award at a future City Council meeting.
Patterson Park
The requested $3,619,000 will suppl ement the existing $7,150,000 of funding to allow full implementation of the Patterson Park Master Plan. The plan proposes incorporation of new passive and active use play features including fitness nodes, a “Healthy Eating, Active Living” walking and jogging path, soccer fields, a splash pad, basketball court, picnic tables, shaded playgrounds. The plan also includes the revitaliz ation or replacement of existing features as needed such as the parking lot and restroom. Plant ing, irrigation modifications, new site furnishings, and minor grading operations will also be incorporated.
Gage Canal Trail Phase 1 – Exercise Equipment
This additional $200,000 is being requested request to fund exercise stations along the upcoming 2-mile active transportation and recr eational greenway Gage Canal Trail (Phase 1) project which will provide an off-street trail and bike path connection between Palmyrita Avenue in the Hunter Business Park area to Blaine Street at the University of California Riverside Sports Complex. The trail will be constructed us ing an Urban Greening Grant ($3,708,509) and a Recreational Trails Program Grant ($1,400,000).
El Dorado Park Improvements
El Dorado Park is an 8.47-acre open turf area with very minimal recreational amenities. The $403,000 is requested to supplement the existing $1,800,000 in funds to extend a walking path along the entire extent of the park, and to add fitne ss equipment, a shaded playground, and trees. A portion of the turf will be converted to low-water-use landscaping to reduce water consumption.
Fairmont Rose Garden
The $650,000 project will install pavers to create an ADA accessibl e path, replace the gazebo and two arches, renovate the irrigation system, and replace missing rose s to bring the rose garden up to standards. To date, $150,000 in funding has been secured; an additional $500,000 is needed for this project.
Annual Deferred Maintenance
The PRCSD is responsible for oversight of facilities maintenance and Capital Improvement Programs for park facilities, including 60 park properties, almost 3,000 acres of park land and approximately 350,000 square feet of building facilities. The PRSCD perpetual priority deferred maintenance needs currently totals $32.9 million, as summarized in the chart below. A minimum of $3.5 million per year is needed to ensur e annual deferred maintenance needs are met and can be routinely performed on a schedule. Deferred maintenance is comprised of, but not limited to maintenance of building infrastructure, such as , roofs, flooring, paintin g, heating, ventilation and air conditioning, bathroom fixtures, lights, etc. and park infrastructure, such as, pool plaster, filters and pumps, shade structures, playgrounds, si dewalks, furniture, parking lots, irrigation systems, etc.
Measure Z Deferred Maintenance and CIP ● Page 6
General Fund Park Refurbishment Account and Recreation Center Rehabilitation Accounts were eliminated in 2012 due to budget constraints. The elimination of deferred maintenance funding and the increase in operational costs has le ft Parks deferred main tenance unfunded. The department has obtained various gr ants, used projected department wide savings at year end, as well as, scrambled to spend any leftover year end General Services Department’s Measure Z Deferred Maintenance Funds to address urgent deferred maintenance needs, but this strategy is not effective nor sustainable.
As outlined in the General Serv ices Preliminary Needs Assessm ent Report to the City Council on February 23, 2016, deferred facility main tenance has undesirable consequences, including the potential for more significant and costly r epairs, reduced energy efficiency, and safety or environmental concerns due to deteriorating facili ties. It is not uncommon for state and local governments facing budgetary chall enges to postpone infrastructure spending to future years, creating a backlog of deferred infrastructure maintenance. Fortunately, the Measure Z allocation has begun the process to reverse this practice in Riverside for general City facilities and now it is time to allocate funding for the City’s deteriorating park infrastructure.
In February 2023, PRCSD received an appropriati on of $10 million in American Rescue Plan Act (ARPA) funding, to assist with the priori ty playground items listed above and some of the HVAC, flooring, and parking repairs. The Department is requesting Measure Z funding allocations to begin in FY 2024/25 when ARPA funding ends to continue the investment and establish an annual allocation for park deferred replacement.
STRATEGIC PLAN ALIGNMENT:
The funding requests contribute to Strategic Priority 1 – Arts, Culture and Recreation , and Goal 1.3 in addressing parks and open space maintenance needs.
Deferred Maintenance $32.9 Million
Maintenance Priority Estimated
Cost Maintenance Priority Estimated
Cost
Playground Surfacing
Replacement $6,505,000 Hardscape Repairs $380,000
Playground Equipment
Replacement $5,905,000 Rubber Surface Roll
Coating $290,000
HVAC $3,170,000 Fencing Repairs $1,250,000
Parking Lot Repairs $1,825,000 Fibar $105,000
Well Replacement $1,305,000 Painting $1,220,000
Lighting $580,000 Outdoor Courts $685,000
Sport Field Lighting $215,000 Electrical $125,000
Flooring $610,000 Shelters $800,000
Pools $7,825,000 Irrigation $105,000
Measure Z Deferred Maintenance and CIP ● Page 7
This action aligns with each of the five Cross-Cutting Threads as follows:
1. Community Trust – Addressing deferred maintenance and park CIP projects ensures the safety of the public and serves the overall needs of the community.
2. Equity – The City of Riverside maintains a large parks system and parks are accessible to all citywide.
3. Fiscal Responsibility – Addressing deferred maintenance ensures that infrastructure is well maintained and prevents costly repairs and premature replacement in the long run.
4. Innovation – Addressing deferred maintenance and parks capital projects ensure the City is continuing to address the community’s changing recreational needs.
5. Sustainability & Resiliency – Routine preventative maintenance measures ensure the longevity of park equipment and amenities.
FISCAL IMPACT:
The total fiscal impact of this action for FY 2022/23 will be a one-time funding amount of $6,492,000, plus an additional $3,500,000 in annual funding to begin in FY 2024/25 and continuing forward thereafter. Upon Coun cil approval, a supplemental appropriation of $6,492,000 will be recorded from available fund balance within the Measure Z Fund for the following programs/projects listed in the table below.
Fund Program/Project Account Number Amount
Measure
Z
Capital
Arlington Pickleball Complex 9923309-440301 $840,000
Goeske Restrooms 9260209-440301 $105,000
Shamel Pool Improvements 9923409-440301 $250,000
Bordwell Basketball Court 9276309-440301 $100,000
Bordwell Parking Lot 9276209-440301 $60,000
Park Headquarters – Staff Office
Renovations 9925909-440301 $75,000
SAR Barriers – below Martha
McLean Park 9925109-440301 $340,000
Patterson Park 9339709-440301 $3,619,000
Gage Canal Trail – Exercise
Equipment 9409209-440301 $200,000
El Dorado Park Improvements 9276809-440301 $403,000
Fairmount Rose Garden 9918109-440301 $500,000
Total $6,492,000
Additionally, the Measure Z Spending Plan will be updated to reflect program funding in the amount of $3,500,000 annually beginning in FY 2024/25 for PRCSD deferred maintenance. This item will be included in future budget submission that will be brought forward in the next biennial budget cycle for adoption by City Council.
Measure Z Deferred Maintenance and CIP ● Page 8
Prepared by: Pamela M. Galera, Parks, Re creation and Community Services Director Approved as to
availability of funds: Edward Enriquez, Inte rim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Concurs with;
___________________________
Steve Hemenway, Chair
Financial Performance and Budget Committee
Attachments: 1. Presentation
2. Financial Performance and Budget Committee Minutes