City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 13, 2023 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF TWO COMPRESSED NATURAL GAS ROLL-OFF REFUSE TRUCKS FROM VELOCITY VEHICLE GROUP FOR PUBLIC WORKS SOLID WASTE DIVISION IN THE AMOUNT OF $527,427.98.
ISSUE:
Approve the purchase of two compressed natural gas roll-off refuse trucks from Velocity Vehicle Group of Whittier, California for Public Works Solid Waste Division in the amount of $527,427.98.
RECOMMENDATIONS:
That the City Council approve the purchase of two compressed natural gas roll-off refuse trucks from Velocity Vehicle Group of Whittier, California for Public Works Solid Waste Division in the amount of $527,427.98.
BACKGROUND:
The American Rescue Plan Act (ARPA) established the Coronavirus State and Local Fiscal Recovery Funds (Fiscal Recovery Funds) to aid eligible state, local, territorial, and Tribal governments. These funds may be used to respond to pandemic response needs including mitigation and prevention, provide support to communities and populations most impacted by the COVID- 19 pandemic, and to fill revenue shortfalls.
On February 7, 2023, the City Council approved the proposed second tranche ARPA expenditure plan to consider the second allocation in the amount of $36,767,594. The first tranche allocation of $36,767,594 was approved by City Council on November 9, 2021, bringing the total ARPA funding to $73,535,189. The second tranche ARPA expenditure plan continues to address needs as defined by Federal ARPA guidelines. The Public Works Solid Waste Division received a total amount of $9,000,000 for revenue replacement and $6,500,000 of that amount is for the purchase of Refuse Trucks.
The Public Works Solid Waste Division operates a fleet of automated refuse trucks to pick up residential trash, recycling, and green waste from residences throughout the City of Riverside. The roll-off refuse trucks utilize a hydraulically operated bed to load and unload a roll-off dumpster for high volume debris removal.
DISCUSSION:
On February 23, 2023, the Board of Education for the Riverside Unified School District ratified Request for Quotation (RFQ) No. 2022/23-17 for Maintenance, Operations, and Transportation compressed natural gas Roll Off Truck to Los Angeles Truck Centers, LLC dba Velocity Vehicle Group.
On March 17, 2023, Velocity Truck Center has agreed to accept additional orders from the City of Riverside per the bid specs from RFQ No. 2022/23-17 and has agreed to honor the same pricing.
Unit Price
Sales Tax (8.75%)
Misc. Fees
Total
$238,417.00
$20,861.49
$4,435.50
$263,713.99
Total For two Trucks
$527,427.98
Per Purchasing Resolution 23914, Section 602(h) states that, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required under any of the following circumstances: …(h) When Goods can be Procured form a Bidder who offers the same or better price, terms and conditions as the Bidder previously offered as the Lowest Responsive Bidder under Competitive Procurement conducted by the City or another public agency, provided that, in the opinion of the Manager, it is in the best interests of the City to do so”.
The Purchasing Manager concurs that the recommendation complies with Purchasing Resolution No. 23914, Section 602(h).
The Public Works Director concurs with this report.
STRATEGIC PLAN ALIGNMENT:
The recommended purchase of the two new refuse trucks for the Public Works Solid Waste Division contributes to the City’s Strategic Priority No. 4 Environmental Stewardship and Goal No. 4.6 – Implement the requisite measures to achieve citywide carbon neutrality no later than 2040.
The recommended purchase aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – This action builds community trust by ensuring that the Public Works Solid Waste Division has safe and reliable low-emission vehicles available for use when performing operational tasks.
Equity – This action will benefit the entire community because it enhances city-wide services.
Fiscal Responsibility – The General Services Fleet Management Division is proposing this purchase in accordance with Purchasing Resolution 23914, Formal Procurement process to ensure the best price, terms and conditions are negotiated.
Innovation – This purchase provides the Public Works Solid Waste Division operators with the specialized equipment that is necessary for their operations.
Sustainability & Resiliency – This action will result in vehicles which meet the very stringent South Coast Air Quality Management District (SCAQMD) requirements as well as Environmental Protection Agency (EPA) emissions regulations. These newer compressed natural gas (CNG) vehicles produce significantly less carbon emissions than the older vehicles.
FISCAL IMPACT:
The total fiscal impact of the action is $527,427.98. The funds are budgeted and available in the Refuse Fund, Solid Waste Collection, Automotive Account No. 4130100-462100.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved by: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Vendor Letter
Quote
Purchase of Two CNG Refuse Trucks ● Page 2