City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 20, 2023 FROM: PUBLIC WORKS DEPARTMENT WARD: 1
SUBJECT: AWARD BID NO. 7971 FOR THE CONSTRUCTION OF RUSTIN AVENUE SIDEWALK IMPROVEMENTS BETWEEN MARLBOROUGH AVENUE AND SPRUCE STREET TO VOLTAIRE ENGINEERING OF REDLANDS, CALIFORNIA, IN THE AMOUNT OF $158,258, TOTAL PROJECT COST OF $220,000 ISSUE:
Award Bid No. 7971 for the construction of Rustin Avenue Sidewalk Improvements to Voltaire Engineering of Redlands, California, in the amount of $158,258.
RECOMMENDATIONS:
That the City Council:
Award Bid. No. 7971 for a construction contract for Rustin Avenue Sidewalk Improvements to Voltaire Engineering of Redlands, California, in the amount of $158,258; and Authorize the City Manager, or designee, to execute the construction contract, including making minor and non-substantive changes, subject to availability of budgeted funds.
BACKGROUND:
On August 15, 2022, the City of Riverside, and the Riverside County Transportation Commission (RCTC) entered into a cooperative agreement to fund the Rustin Avenue Sidewalk Improvements (Project) with Mobile Source Air Pollution Reduction Review Committee (MSRC) funding of $220,000. This project will not require local matching funds.
DISCUSSION:
On March 9, 2023, Bid No. 7971 for the Rustin Avenue Sidewalk Improvements posted on Planet Bids and included the following:
Construct the missing segments of the concrete sidewalk on the east side of Rustin Avenue between 1928 Rustin Avenue and Spruce Street; Install a mid-block crosswalk with rapid flashing beacons, including two handicap accessible curb ramps; and Relocate the existing bus stop and bus shelter on the west side of Rustin Avenue. Construct a new concrete bus pad and sidewalk between the current stop and the relocated location.
On March 30, 2023, 11 bids were received for construction of the Project (Attachment 1). The lowest responsive bid was from Voltaire Engineering in the amount of $158,258, which is 29.59% under the engineer’s estimate.
The Purchasing Manager concurs that the recommendation to award is in compliance with Purchasing Resolution 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
It also aligns with each of the Cross-Cutting Threads as follows:
Community Trust – Riverside is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in greater public good.
Equity – Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all.
Innovation – Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes.
Sustainability & Resiliency – Riverside is committed to meeting the needs of the present without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike.
FISCAL IMPACT:
The total fiscal impact is $158,258. Sufficient funds are budgeted and available in the Capital Outlay-Grants Fund, Rustin Ave Sidewalk Improvements Project account number 9923934-440309.
The estimated total Project cost, including design engineering, construction, contingencies, and contract administration, is itemized in Table 1.
Table 1 – Project Costs
Task
Amount
Design Engineering (In House)
$16,917
Construction Contract (Voltaire Engineering of Redlands, California) $158,258
Construction Contingencies
$15,825
Construction Engineering, Inspection, and Survey (In House) Construction Materials Testing (From Approved Consultant Panel) $29,000
Total
$220,000
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/City Treasurer
Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
1. Project Location Map
2. Bid Award Recommendation
Award Bid No. 7971 for Rustin Avenue Sidewalk Improvements ● Page 2