City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 20, 2023 FROM: RIVERSIDE POLICE DEPARTMENT WARDS: ALL
SUBJECT: APPROVE THE PURCHASE OF BODY ARMOR AND ACCESSORIES FROM SAFARILAND, LLC IN THE AMOUNT NOT TO EXCEED $120,000 FOR FISCAL YEAR 22/23, IN ACCORDANCE WITH PURCHASING RESOLUTION NO. 23914, SECTION 602 (F) ISSUE:
The issue for City Council consideration is to approve the purchase of body armor and accessories from Safariland, LLC of Jacksonville, Florida, in an amount not to exceed $120,000 for Fiscal Year 22/23, in accordance with Purchasing Resolution No. 23914, Section 602 (f).
RECOMMENDATION:
That the City Council authorize the purchase of body armor and accessories from Safariland, LLC of Jacksonville, Florida, in an amount not to exceed $120,000 for Fiscal Year 22/23, in accordance with Purchasing Resolution No. 23914, Section 602 (f).
BACKGROUND:
The Bulletproof Vest Partnership Act of 1998, reauthorized in 2000, is an initiative designed to provide critical resources to state and local law enforcement. The purpose of the Act is to save the lives of law enforcement officers by helping states and units of local government and tribal governments equip their law enforcement officers with armor vests. The City of Riverside has received this award 16 times since 1999 for a total of $141,317 in grant funds. The Bulletproof Vest Partnership Program funds will support the City’s efforts to assist the Riverside Police Department (RPD) in obtaining lifesaving equipment.
On August 16, 2022, the City Council accepted grant funding in the amount of $29,732.28 from the Bureau of Justice Assistance, 2021 Patrick Leahy Bulletproof Vest Partnership Program for the period of April 1, 2021 through August 31, 2023. The grant requires a 50% match. Sufficient match funds are included in RPDs existing budget allocation.
On October 18, 2022, the City Council accepted grant funding in the amount of $8,872.21 from the Bureau of Justice Assistance, 2022 Patrick Leahy Bulletproof Vest Partnership Program for the period of April 1, 2022 through August 31, 2024. The grant requires a 50% match. Sufficient match funds are included in RPDs existing budget allocation.
The Police Department has expended $53,885.00 with Safariland, LLC on body armor and accessories thus far in FY 22/23.
DISCUSSION:
The Police Department is now requesting an additional purchase in the amount of $65,250.00 for 80 bulletproof vests and accessories which will replace vests that are due to expire. This purchase will be made with funds from the Bureau of Justice Assistance, 2021 and 2022 Patrick Leahy Bulletproof Vest Partnership Program as well as the Police Department Clothing, Linens, and Safety Supplies account.
The proposed purchase of body armor and accessories from Safariland, LLC will be made through a cooperative procurement agreement with the State of California, contract No. 1-18-84-07. The cooperative contract term is 07/23/2018 through 07/20/2023.
Per Purchasing Resolution No. 23914, Section 602 (f) states “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: (f) when Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements.” Purchasing Manager concurs that the recommendation is in accordance with Purchasing Resolution No. 23914, Section 602 (f).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal number No. 2.4 – Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – The Riverside Police Department is dedicated to improving quality of life by creating a safe environment in partnership with the people it serves. RPD’s ability to protect officers so they can enforce laws and serve the public interest benefits the City’s diverse population, and results in the greater public good.
Equity – RPD provides public safety services to all residents in the City of Riverside. The purchase of body armor to protect officers allows them to do their job safely and assists in the achievement of this goal by ensuring safer streets for everyone.
Fiscal Responsibility – The proposed purchase is partially grant funded, lessening the financial burden on the City’s General Fund.
Innovation – RPD must constantly evolve and adapt to meet the community’s changing needs and prepare for the future. The proposed purchase will supply RPD with new bulletproof vests with the newest technology/safety features as they expire and as new officers are hired.
Sustainability & Resiliency – The grant funding used to support the proposed purchase ensures the Police Department has the capacity to preserve, adapt, and grow with the needs of the community.
FISCAL IMPACT:
The total fiscal impact of the action will not exceed $120,000.00. Approximately $53,885.00 has already been expended for the purchase of body armor and accessories during the current fiscal year utilizing both grant funding and RPD existing budget allocations. Sufficient funds for the proposed purchase in the amount of $65,250.00 for fiscal year 2022/23 are available in the General Fund, Support Services, account number 3102000-426200 and the Grants and Restricted Programs Fund, Support Services account numbers 9173200-440110 and 9176300-440110. Proposed allocations are summarized in the chart below.
Description
Accounts
Amount
FY 21 Patrick Leahy Bulletproof Vest Partnership
9173200-440110
$16,881.26
FY 22 Patrick Leahy Bulletproof Vest Partnership
9176300-440110
$8,872.21
Clothing, Linens, and Safety Supplies
3102000-426200
$39,496.53
Total
$65,250.00
Prepared by: Larry V. Gonzalez, Interim Chief of Police Certified as to
availability of funds: Edward Enriquez, Chief Financial Officer/City Treasurer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachment: Quote for proposed purchase
Safariland - Bulletproof Vest - Page 2