6/15/2023
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RiversideCA.gov
HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE VIII GRANTCity CouncilJune 27, 2023Public Works Department RiversideCA.gov2
1. In November 2016, the City was awarded HighwaySafety Improvement Program (HSIP) grant funding inthe amount of $559,900 for the project, 50% of totalproject cost of $1,119,800.2. On April 17, 2018, City Council accepted the grantfunds and approved a $559,900 commitment of localmatching funds, a 50% split percentageBACKGROUND 6/15/2023
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PROJECT COMPONENTS 1. Acquisition and installation of new Model 2070 traffic signal controllers at currently interconnected traffic signals citywide.2. Purchase and installation of new, upgraded controller software and central system.PROJECT COMPONENTS RiversideCA.gov4
1. Many of the existing traffic signal controllers are Model170 controllers which are considered outdated and donot offer many crucial safety features available in thenew 2070 Model.2. Existing software does not include many key featuresautomatically provided in the new software without theneed for programming / special logic.3. Old system is less reliable and offers narrowerfunctionality than the new, more efficient, reliable, andeffective system.BENEFITS OF NEW EQUIPMENT 6/15/2023
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1. Expanded functionality and compatibility 2. Superior reliability3. Greater longevity4. Improved traffic operations5. Enhanced traffic safetyOVERALL BENEFITSPROJECT BENEFITS RiversideCA.gov6
•On March 16, 2023, Bid No. 7979 for Citywide TrafficSignal Controller Replacement and Advanced TrafficSignal Management Project (Project) was posted onPlanetBids•On April 13, 2023, three bids were received for theconstruction of the Project•Lowest responsive bid was in the amount of $1,994,740,$874,940 above the total project amount of $1,119,800DISCUSSIONDISCUSSION 6/15/2023
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•City requested the same HSIP 50% prorated split percentageas the original programmed amount of the $874,940additional project costs, a total of $437,470•On May 17, 2023, Caltrans awarded the City with anadditional $280,100 HSIP as part of a post-programmingchange to close the construction funding gap of this Project,with the City to provide the remaining $594,840•The City needs to appropriate an additional $744,840(594,840 + 150,000) (funding gap + contingency) to awardthe projectDISCUSSION CONTINUEDDISCUSSION RiversideCA.gov8
1. The total Grant revenue amount was increased to$840,000 ($559,900 + $280,100).2. The City’s local match will also increase to a total of$1,304,740 (559,900 + 594,840 + 150,000) in order to fundthe total Project cost (original local match + additionalappropriation + contingency).LOCAL MATCHING FUNDSLOCAL MATCHING FUNDS 6/15/2023
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Strategic Priority 6 – Infrastructure, Mobility, and ConnectivityGoal 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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That the City Council:1. Award Bid No. 7979 for the construction of Citywide Traffic Signal ControllerReplacement and Advanced Traffic Signal Management Project to CrosstownElectrical & Data, Inc., of Irwindale, California, in the amount of $1,994,740;2. Authorize the City Manager, or designee, to execute the construction contract,including making minor and non-substantive changes;3. Accept the Highway Safety Improvement Program Cycle VIII additional grantfunding, contingent upon receipt of funds, in the amount of $280,100 to constructthe project; andRECOMMENDATIONSRECOMMENDATIONS 6/15/2023
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4. With at least 5 affirmative votes, and upon grant award, authorize the ChiefFinancial Officer, or designee, to record a supplemental appropriation of$744,840 from Measure A fund balance to the Interconnect Traffic SignalController Replacement Project, and record and increase in revenue in theamount of $280,100, or in the amount of the grant award, and appropriate anequal amount in the Capital Outlay-Grants Fund, Interconnect Traffic SignalController Replacement Project revenue and expenditure accounts.RECOMMENDATIONSRECOMMENDATIONS