City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 27, 2023 FROM: MUSEUM DEPARTMENT WARD: 5
SUBJECT: AWARD BID NO. 7998 FOR THE REPLACEMENT OF EXTERIOR PATHWAYS AT HERITAGE HOUSE TO GARZA CONSTRUCTION, INCORPORATED, OF GLENDALE, CALIFORNIA, IN THE AMOUNT OF $160,000 WITH 15% CHANGE ORDER AUTHORITY FOR A TOTAL AMOUNT OF $184,000 ISSUE:
Award Bid No. 7998 for the replacement of exterior pathways at Heritage House to Garza Construction, Incorporated, of Glendora, California in the amount of $160,000 with 15% change order authority for a total amount of $184,000.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 7998 for the replacement of exterior pathways at Heritage House to Garza Construction, Incorporated, of Glendora, California for a construction contract in the amount of $160,000; Approve change order authority for Bid No. 7998 for the replacement of exterior pathways at Heritage House to Garza Construction, Incorporated in the amount of $24,000 (15% of the contract) for a total amount of $184,000; and Authorize the City Manager, or designee, to execute a construction contract with Garza Construction, Incorporated, including making minor and non-substantive changes.
BACKGROUND:
On June 8, 2021, City Council adopted the Housing and Urban Development (HUD) Annual Action Plan and authorized the appropriation of Community Development Block Grant (CDBG) funds in the amount of $321,087 for the Heritage House Americans with Disabilities Act (ADA) pathways project to replace the existing exterior pathways at Heritage House.
The existing pathways have degraded over time, resulting in an uneven surface. This project will replace the existing pathways with ADA compliant pathways and provide an ADA compliant path of travel from the parking lot to the Museum of Riverside’s Heritage House.
DISCUSSION:
On April 13, 2023, Bid No. 7998 for replacement of the exterior pathways at Heritage House was posted on Planet Bids.
On May 9, 2023, six bids were received for the replacement of the exterior pathways at Heritage House. The lowest responsive bid was from Garza Construction, Incorporated in the amount of $160,000, which was 10% less than the next lowest responsive bid.
The General Services Director concurs with the award recommendation.
The Community and Economic Development Director concurs with the award recommendation.
The Purchasing Manager concurs that the recommended action to award is in compliance with Purchasing Resolution 23914, Section 801.
STRATEGIC PLAN ALIGNMENT:
Community Trust – This project was approved by City Council as part of the HUD Annual Action plan.
Equity – This project enhances the experience for all visitors, and disabled visitors in particular, by providing an ADA compliant path of travel from the parking lot to Heritage House.
Fiscal Responsibility – Competitive procurement was used to secure the lowest cost for this project. This project is being funded by a Community Development Block Grant.
Innovation – This project will bring Heritage House into compliance with current ADA regulations.
Sustainability & Resiliency – This project will improve the longevity of our infrastructure/services by replacing the paths at Heritage House with durable new materials.
FISCAL IMPACT:
The total fiscal impact of the action is $184,000. The funds are budgeted and available in the Grants & Restricted Programs Fund, 21/22 Heritage House ADA Paths Project account 9276600-440120.
Prepared by: Robyn G. Peterson, Ph.D., Museum Director Certified as to
availability of funds: Edward Enriquez, Interim Assistant City Manager/Chief Financial Officer/Treasurer Approved by: Kris Martinez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments: Bid Award Recommendation
Bid Award -Heritage House – ADA paths - CDBG ● Page 2