City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JUNE 27, 2023 FROM: HUMAN RESOURCES DEPARTMENT WARDS: ALL
SUBJECT: FIFTH AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES AGREEMENTS FOR TEMPORARY EMPLOYMENT SERVICES FOR VARIOUS CITY JOB CLASSIFICATIONS WITH APPLEONE EMPLOYMENT SERVICES, KIMCO STAFFING SERVICES, INC., AND PEAK TECHNICAL SERVICES, INC., EXTENDING THE TERM THROUGH JUNE 30, 2024 ISSUE:
Approve the Fifth Amendment to Professional Consultant Services Agreements for Temporary Employment Services with Appleone Employment Services, Kimco Staffing Services, Inc., and Peak Technical Services, Inc., extending the term through June 30, 2024.
RECOMMENDATION:
That the City Council:
Approve the Fifth Amendment to Professional Consultant Services Agreements for Temporary Employment Services with Appleone Employment Services, Kimco Staffing Services, Inc., and Peak Technical Services, Inc., extending the term through June 30, 2024.
Authorize the City Manager, or designee, to execute the Fifth Amendment to the Professional Consultant Services Agreements including making minor and non-substantive changes.
BACKGROUND:
On July 8, 2014, the City Council approved the Professional Consultant Services Agreement with Appleone Employment Services (Appleone) for fiscal years 2014/15 through 2016/17 with two optional two-year extensions thereafter upon mutual agreement of both parties for a total contract term of seven years. The award and selection were part of a formal solicitation and Request for Proposal process for temporary employment services conducted by the Human Resources Department. Since 2014, Appleone has partnered with the City of Riverside's Human Resources Department regarding the City's temporary employment services as one of the sourcing agencies for the City’s temporary employment needs.
Since 2018, Kimco Staffing Services, Inc. (Kimco) and Peak Technical Services, Inc. (PEAK) have partnered with the City of Riverside's Human Resources Department to meet the needs of the City's temporary employment services. Kimco and Peak are two of the three sourcing agencies for the City’s temporary employment needs. This relationship has proven most beneficial to the quality of temporary employment services that are provided to various City departments. discussion:
Request for Proposal (RFP) No. 1726 for temporary employee services was issued on June 19, 2017. A total of 18 clerical, technical and/or general light industrial agencies responded. Proposals were reviewed by the Human Resources Department and evaluated as follows: work plan and technical approach (40%), experience and qualifications (30%), presentation/interview (20%) and pricing structure (10%). Four of the 18 proposals were recommended for contract award. The proposed term was effective May 22, 2018 through June 30, 2019, with the option to extend through June 30, 2021.
Over the years, Appleone, Kimco and Peak have proven to deliver responsive, cost-effective, and exceptional temporary employment services on an “as needed” basis with various City departments.
The final amendment to the current Agreement with Appleone, Kimco, and Peak expires on June 30, 2023. The Human Resources Department is requesting that the Professional Consultant Services Agreements with Appleone Employment Services, Kimco Staffing Services, Inc., and Peak Technical Services, Inc. are extended to June 30, 2024, in accordance with Purchasing Resolution No. 23914, Section 702 which states that Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required, “(n)…when it is determined by the Manager to be in the best interests of the City to do so.” The Purchasing Manager concurs that the recommendation action is in compliance with Purchasing Resolution No. 23914, Section 702 (n).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 5 - High Performing Government and Goal 5.1 - Attract, develop, engage and retain a diverse and highly skilled workforce across the entire City organization.
This item aligns with each of the five Cross-Cutting Threads as follows:
Community Trust – Establishing agreements for temporary agency services allows the City to provide continuity of services and to efficiently maintain City services.
Equity – The Human Resources department follows Personnel Policy I-11, Temporary Agency Services Program to ensure equitable processes with contracted Temporary Agencies and for placement of qualified temporary workforce across City departments.
Fiscal Responsibility – The Human Resources department follows established purchasing and procurement processes to ensure a fair and cost-efficient service is negotiated with each Temporary Agency.
Innovation – Establishing and fostering a strong business relationship with each Temporary Agency, allows the City and the Agency to attract and place dedicated staff that contributes to the overall delivery of great customer service and to fulfilling the City’s operational needs.
Sustainability & Resiliency – Through the temporary assistance provide by Temporary Agencies the City is able to continue to offer programs and services that avoids creating a gap in services.
FISCAL IMPACT:
There is no immediate fiscal impact associated with extending the term of the agreements for this additional one-year term. This contract is on an as-needed basis and departments may only utilize temporary employment services upon approval of the City Manager’s Office and where there are budgeted funds available.
Prepared by: Rene Goldman, Human Resources Director
Certified as to availability
of funds: Kristie Thomas, Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/City Treasurer Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Professional Consultant Services Agreement with Appleone Employment Services Professional Consultant Services Agreement with Kimco Staffing Services, Inc.
Professional Consultant Services Agreement with Peak Technical Services, Inc.
Temporary Employment Services Contract Extensions ● Page 2