City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 18, 2023 FROM: GENERAL SERVICES DEPARTMENT WARD: 3 SUBJECT: REJECT ALL BIDS FOR BID NO. 7991 FOR THE RIVERSIDE MUNICIPAL AIRPORT TAXIWAY “A” REHABILITATION PROJECT ISSUE:
Reject all bids for Bid No. 7991 for the Riverside Municipal Airport Taxiway “A” Rehabilitation Project.
RECOMMENDATIONS:
That the City Council reject all bids for Bid No. 7991 for the Riverside Municipal Airport Taxiway “A” Rehabilitation Project and release associated Bid Bond.
BACKGROUND:
Riverside Municipal Airport, in cooperation with the contract engineering firm, Mead & Hunt, developed bid documents and cost estimates for a planned project – Taxiway “A” Rehabilitation project. The Federal Aviation Administration (FAA) granted tentative approval of funds based on the engineer’s cost estimate of $483,840.
DISCUSSION:
On May 5, 2023, the City’s Purchasing Division posted Request for Bids No. 7991 for the Airport Taxiway “A” Rehabilitation construction project on Planet Bids and public notice in the Press Enterprise. A non-mandatory pre-bid meeting and site visit was held on May 16, 2023. This pre-bid meeting was led by Mead & Hunt. Only one prospective bidder, High-Light Electric, attended this pre-bid meeting.
Bids were due June 5, 2023. On June 6, 2023, the City’s Purchasing Division prepared a bid tabulation on the one bid that was received from All American Asphalt and concluded that:
The Sub-Contractor Aviation Striping Inc.’s Sam.gov UEI Registration is expired and inactive. This vendor holds a C-32 CSLB License.
Bid Page 4 – Certificate (Corporation) didn’t have the required Seal.
Sub-Contractor Pavement Rehab Company has a Citation Violation Disclosure on the CSLB License.
Thus, the City Purchasing Manager deemed this bid non-responsive. As a result, the General Services Department is requesting to reject all bids and release associated Bid Bond.
With only one non-responsive bid received, this project will be deferred until FY 2024, pending availability of FAA funds.
The Purchasing Manager concurs that rejecting all bids for Bid No. 7991 for the Airport Taxiway “A” Rehabilitation Project is in compliance with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item supports Strategic Priority No. 6. Infrastructure, Mobility & Connectivity, and supports Goal No. 6.2 – Maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity. This item aligns with each of the Cross-Cutting Threads of the City’s Strategic Plan as described below:
1. Community Trust – Rejection of all bids will demonstrate the Airport’s commitment to transparency and engender community trust.
2. Equity - Rejection of all bids will demonstrate the Airport’s intent to manage its FAA-funded capital program fairly and equitably.
3. Fiscal Responsibility – Rejection of all bids will demonstrate the Airport’s intent to be fiscally responsible with FAA funds.
4. Innovation – Planning the taxiway “A” rehabilitation project demonstrates the Airport’s intent to innovate regarding capital improvements and FAA funding opportunities.
5. Sustainability and Resiliency – All airport capital projects are planned with sustainability and resiliency in mind.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
Prepared by: Carl Carey, General Services Director Certified as to
Availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager/Chief Financial Officer/Treasurer Approved as to form: Phaedra A. Norton, City Attorney Attachment: Bid Rejection Recommendation Taxiway “A” Bids Page 2