City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 18, 2023 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: PURCHASE OF FIRE DEPARTMENT PROTECTIVE FIREFIGHTER SAFETY CLOTHING FROM ALL STAR EQUIPMENT IN THE AMOUNT OF $196,686 ISSUES:
Approve the purchase of the Fire Department protective firefighter safety clothing from All Star Equipment from Hayward, California, in the amount of $196,686.
RECOMMENDATIONS:
That the City Council approve the purchase of the Fire Department protective firefighter safety clothing from All Star Equipment of Hayward, CA in the amount of $196,686.
BACKGROUND:
Protective firefighter safety clothing, commonly referred to as turnout gear, is a basic firefighting necessity. Made of insulated and fire-resistant materials, turnout gear helps protect firefighters from the intense heat and hazardous environments encountered in the fire service. Riverside Fire Department policy requires firefighters to wear turnout gear to various types of incidents, including structure fires, vehicle accidents, hazardous materials calls, box alarms, suspicious odor calls and any other incidents the company officer deems appropriate.
Subject to wear and tear, turnouts must be replaced at a minimum of every ten years to ensure adequate personal protection and compliance with National Fire Protection Agency (NFPA) standards.
DISCUSSION:
According to the City’s Envision Riverside 2025 Strategic Plan, the City remains fiscally responsible for public funds and ensures accountable financial resources. Therefore, regarding the City’s goals, the Riverside Fire Department would like to utilize All Star Equipment to purchase safety clothing in accordance with Purchasing Resolution 23914, Section 702 (c).
Purchasing Resolution 23914 Section 702 (c) states that, “Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances: …(c) When the Procurement can only be obtained from a sole source and the Manager is satisfied that the best price, terms and conditions for the Procurement have been negotiated”.
All Star Equipment is the only locally approved distributor of the LION brand turn-outs that supplies fire departments throughout the State of California with this protective equipment and ensures the NFPA 1971 compliance. Staff is recommending that City Council approve the purchase of Fire Department protective firefighter safety clothing from All Star Equipment in the amount of $196,686.
The Purchasing Manager concurs with the recommendation and that this purchase is compliant with the Purchasing Resolution No. 23914, Section 602 (c).
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.4 Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
This item aligns with EACH of the five Cross-Cutting Threads as follows:
Community Trust – The Riverside Fire Department equips sworn personnel with specialized protective gear which protects them as employees and to support safety protocols while in the community during an emergency.
Equity – The Fire Department provides first responder services to all residents in the City of Riverside. Providing Fire personnel with specialized issued gear and equipment helps the Department achieve this objective.
Fiscal Responsibility – This purchase would made in accordance with Purchasing Resolution 23914, Section 602(c). This contributes to the City’s financial health by ensuring the city will be receiving the best pricing.
Innovation – The Fire Department uniform needs are regularly assessed in order to meet the National Fire Protection Agency (NFPA) 1971 compliance.
Sustainability & Resiliency – Through regularly assessing the Fire Department uniform and needs, the department ensures uniforms meet department operational needs allowing the department to remain resilient in their efforts to maintain community well-being.
FISCAL IMPACT:
The total fiscal impact of this action is $196,686. The funds are budgeted in the FY 2023/24 budget in the General Fund, Fire Operations, Clothing/Linen/Safety Supplies account number 3510000-426200.
Prepared by: Michael D. Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Assistant City Manager/Chief Financial Officer Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Sole Source Justification
Authorized and Approved Distributor Letter
All Star – Page 2