City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 1, 2023 FROM: GENERAL SERVICES DEPARTMENT WARDS: ALL
SUBJECT: AWARD RFP NO. 2170 TO STATEWIDE TOWING AND RECOVERY SERVICES FOR ON-CALL TOWING SERVICES FOR CITY OWNED VEHICLES AND EQUIPMENT IN THE ANNUAL AMOUNT OF $75,000 FOR AN INITIAL 36-MONTH TERM IN THE AMOUNT OF $225,000 WITH TWO ONE-YEAR OPTIONS TO EXTEND.
ISSUE:
Award RFP No. 2170 to Statewide Towing and Recovery Services for on-call towing services for City owned vehicles and equipment in the annual amount of $75,000 for an initial 36-month term in the amount of $225,000 with two one-year options to extend.
RECOMMENDATIONS:
That the City Council:
Award RFP No. 2170 to Statewide Towing and Recovery Services for on-call towing services for City owned vehicles and equipment in the annual amount of $75,000 for an initial 36-month term in the amount of $225,000 with two one-year options to extend beginning on August 1, 2023; and Authorize the City Manager, or designee, to execute the Services Agreement with Statewide Towing and Recovery Services in the amount of $225,000, including making minor and non-substantive changes, and to execute the two optional one-year extensions in the amount of $75,000 annually.
BACKGROUND:
The General Services Fleet Management Division manages a fleet comprised of approximately 1,800 vehicles and various equipment and when necessary, they provide contract towing services in the event of roadside vehicle breakdowns, vehicle accidents, and when necessary to transport vehicles to outside vendors for servicing.
DISCUSSION:
On February 17, 2023, the Purchasing Division, in cooperation with the General Services Fleet Management Division, solicited formal bids for on-call towing services for City owned vehicles. On March 10, 2023, the City received five bids in response to RFP No. 2170 for on-call towing services. The five responsive bids were scored based on experience, references, and pricing. The bid from Statewide Towing and Recovery, Inc. of Riverside was deemed the highest ranked proposer as they received the highest overall score.
City
Overall Ranking
Bidder
City
Score
Bid Status
1 Statewide Towing & Recovery Inc.
Riverside, CA
76.32 Responsive
2 Fleet Sales & Consulting Inc.
Redlands, CA
69.88 Responsive
3 Limor Enterprises Inc.
Riverside, CA
66.37 Responsive
4 Speedy Bee Towing & Recovery
Riverside, CA
57.34 Responsive
5 Professional Towing LLC
Riverside, CA
55.35 Responsive
The Purchasing Manager concurs that the recommendation to award is in compliance with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to the City’s Strategic Priority No. 6 Infrastructure, Mobility & Connectivity, and Strategic Goal No. 6.2 – Maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
This item aligns with each of the cross-cutting threads as follows:
Community Trust – In accordance with City procurement policy, this item has been agendized for City Council consideration, ensuring public transparency.
Equity – This item is neutral towards this cross-cutting thread.
Fiscal Responsibility – The proposed action complies with City procurement requirements outlined in Purchasing Resolution 23914.
Innovation – This item is neutral towards this cross-cutting thread.
Sustainability & Resiliency – Access to reliable towing services helps to expedite maintenance and repairs to the City’s fleet, furthering the City’s resiliency.
FISCAL IMPACT:
The total fiscal impact of the action for Fiscal Year 2023/24 is $75,000. The funds are budgeted and available in the Central Garage Fund, Central Garage Service-Sublet Repairs Account No. 2215000-424250. Appropriations for future fiscal years will be included in the Department’s Budget submissions for those fiscal years to be presented to the City Council for approval.
Prepared by: Carl Carey, General Services Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Edward Enriquez, Assistant City Manager Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Bid Award Recommendation
Services Agreement with Statewide Towing and Recovery Services Towing Services ● Page 2