City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: AUGUST 1, 2023 FROM: FIRE DEPARTMENT WARDS: ALL
SUBJECT: ACCEPTANCE OF FUNDING FROM THE SALE OF TWO 2010 FORD E-350 VANS, SUNDRY REIMBURSEMENTS AND REFUNDS, AND ADDITIONAL SUPPLEMENTAL FUNDING FOR THE NATIONAL URBAN SEARCH AND RESCUE RESPONSE SYSTEM READINESS COOPERATIVE AGREEMENT FOR YEARS 2019, 2020, AND 2021 IN THE TOTAL AMOUNT OF $200,220.51 - SUPPLEMENTAL APPROPRIATION ISSUE:
Approve the acceptance of funding from sundry reimbursements and refunds in the amount of $5,870.51; the sale of two 2010 Ford E-350 vans in the amount $13,000; and additional supplemental funding in the amount of $181,350; for a total of $200,220.51.
RECOMMENDATIONS:
That the City Council:
Authorize acceptance from the sale of a 2010 Ford E-350 van purchased with funding from the Department of Homeland Security National Urban Search and Rescue (USAR) 2019 grant to the Riverside Fire Department in the amount of $6,000; Authorize acceptance from the sale of a 2010 Ford E-350 van purchased using funding from the Department of Homeland Security National Urban Search and Rescue (USAR) 2020 grant to the Riverside Fire Department in the amount of $7,000; Authorize acceptance of reimbursements totaling $425.51 from DIRECTV in the amount of $88.24 for cancellation of services, and the California Task Force 6 Canine Handler in the amount of $337.27 for overpayment to the Department of Homeland Security Urban Search and Rescue (USAR) 2021; Authorize acceptance from the County of Los Angeles in the amount of $5,445 for reimbursement for compensation and related expenditures of three California Task Force 6 Canine Handlers to the Department of Homeland Security National Urban Search and Rescue (USAR) 2021; Accept supplemental grant funding the amount of $181,350 from the Department of Homeland Security (DHS) for the 2021 National Urban Search and Rescue (USAR) Response System Readiness Cooperative Agreement; and With at least five affirmative votes, Authorize the Chief Financial Officer, or designee, to record an increase in revenue and appropriate expenditures in an equal amount of $6,000 for the USAR 2019 grant, $7,000 for the USAR 2020 grant, and $187,220.51 for the USAR 2021 grant, to the Grants and Restricted Programs Fund, Department of Homeland Security (DHS) National Urban Search and Rescue (USAR) Response System Readiness Cooperative Agreement.
BACKGROUND:
The Department of Homeland Security National Urban Search and Rescue (USAR) is a “multi-hazard” discipline trained to respond to a variety of natural, technological, and man-made emergencies or disasters. The City of Riverside Fire Department’s USAR team is the sponsoring agency for California Task Force 6 (CA-TF6) which is one of twenty-eight national agencies, and one of eight California USAR Task Force teams. These teams respond as either a Federal Emergency Management Agency (FEMA) or California Mutual Aid resource during emergencies requiring highly skilled search and rescue personnel. Teams have previously been deployed to the 1994 Northridge Earthquake, 9/11 terrorist attacks on the World Trade Center, Hurricane Katrina, Super Storm Sandy, Hurricane Harvey, Irma, Maria, Florence, Michael, Lane and most recently Hurricane Fiona.
DISCUSSION:
This report request to accept reimbursements for overpayment and cancellation of services in the amount of $5,870.51, proceeds from the sale of two 2010 Ford E-350 vans in the amount of $13,000.00, and supplemental grant funding in the amount of $181,350.00 totaling $200,220.51. The funds will be utilized for training, administration expenses, acquisition of equipment, and maintenance of existing equipment. The following table illustrates the details:
Item
Proceeds From
Amount
Supplemental grant funding
Department of Homeland Security, USAR
$181,350.00
Sale of 2010 Ford E-350 van
City of Riverside Fleet
$7,000.00
Sale of 2010 Ford E-350 van
CA Firefighters Joint Apprentice Committee
$6,000.00
Reimbursement for expenses
County of Los Angeles
$5,445.00
Refund for overpayment
USAR Task Force 6 Cannie Handler
$337.27
Refund for cancellation
DIRECTV
$88.24
Total
$200,220.51
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority No. 2 Community Well-Being and Goal No. 2.6 – Strengthen community preparedness for emergencies to ensure effective response and recovery.
This item aligns with Each of the five Cross-Cutting Threads as follows:
Community Trust – The DHS/FEMA National USAR Program is an established gold standard for emergency preparedness which has helped produce over two decades worth of highly qualified technical rescue fire fighters within the City of Riverside Fire Department increasing community trust in emergency response efforts.
Equity – Task forces funded by the USAR Program bring a diverse group of professional services to all residents of Riverside and the surrounding communities including emergency room physicians, structural engineers, canine handlers, geospatial engineers, accounting techs, inventory control specialists and fire fighters.
Fiscal Responsibility – Through the use of the Department of Homeland Security – FEMA Urban Search and Rescue grant funding, the Fire Department subsidizes costs associated with staff training, department administration, and equipment acquisition.
Innovation – The City’s USAR Division Chief is the Western Division Representative for the USAR National Program. This unique position allows for enhanced leadership capability where the Division Chief puts a primary focus on the benefit of the city and its residents by engaging directly with DHS/FEMA USAR branch leadership early and often on local, state, and national program matters.
Sustainability & Resiliency – Equipment recapitalization, fully electronic administrative management/reporting capabilities, new/renewed or revised Memorandums of Understanding with participating agencies and telecommute/virtual trainings have enhanced the program with a wide range of capability, personnel, and equipment which in turn has lessened the overall impact of the Sponsoring Agency.
The Finance Department Purchasing Division concurs with the report.
FISCAL IMPACT:
The total fiscal impact of this action is $200,220.51. Upon Council approval an increase in revenues and an appropriation of expenditures in the same amount will be recorded in the following Grants and Restricted Programs Fund Department of Homeland Security National Urban Search and Rescue (USAR) program accounts as delineated below.
Fund
Program
Revenue Account
Expenditure Account
Amount
Grants & Restricted Programs
USAR 2021
9173700-331100
9173700-462200
$181,350.00
9173700-331100
9173700-426800
$5,782.27
9170700-331100
9173700-421002
$88.24
USAR 2020
9170700-331100
9170700-462100
$7,000.00
USAR 2019
9167400-331100
9167400-462200
$6,000.00
Total
$200,220.51
Prepared by: Michael Moore, Fire Chief
Certified as to
availability of funds: Edward Enriquez, Assistant City Manager and Chief Financial Officer/Treasurer
Approved by: Mike Futrell, City Manager
Approved as to form: Phaedra A. Norton, City Attorney
USAR Revenue ● Page 3