8/1/2023
1 RiversideCA.gov
1 RiversideCA.gov
VEHICLE PURCHASE WAIVER FOR THE POLICE
DEPARTMENT & PUBLIC SAFETY ENGAGEMENT
TEAM
City Council
August 15, 2023
General Services Department
RiversideCA.gov
2 BACKGROUND
• The Riverside Police Department operates a fleet of approximately 500 vehicles including both marked and unmarked vehicles, motorcycles, and specialty vehicles.
• As part of the Measure Z Spending Plan, City Council
approved funding for a Police Vehicle Replacement
and Maintenance Plan in the amount of
approximately $2.2 million per year.
• The Measure Z Spending Plan also includes the
purchase of 21 vehicles for the Public Safety
Engagement Team (PSET).
1 2
8/1/2023
2 RiversideCA.gov
3 • Beginning in about 2021, it became increasingly difficult to purchase new and used vehicles due to:
– Continued volatility of the automotive market
– Dealerships with low supply and selling on a first come, first serve basis – Dealerships unwilling to hold vehicles to facilitate City procurement processes
– Shortage of semiconductors and raw materials for microchips which are predicted to continue through 2023 and into 2024
– Manufacturers only accepted new vehicle orders for 1 week and unable to accommodate City procurement processes
DISCUSSION
RiversideCA.gov
4 • On October 5, 2021, City Council waived the formal Procurement process for the first time and authorized the Police Department to purchase new and used vehicles in an estimated amount of $65,000 per vehicle for up to $1,300,000
• The request to waive the formal procurement process for the purchase of vehicles was approved by City Council at 3 additional meetings:
DISCUSSION
Date Amount
February 22, 2022 $1,700,000
September 6, 2022 $1,700,000
March 28, 2023 $863,791.70
3 4
8/1/2023
3 RiversideCA.gov
5 • Since October 5, 2021, RPD purchased the following vehicles from various Riverside Dealerships utilizing the Purchasing Waiver:
– 55 Patrol Vehicles
– 4 Motorcycles
– 48 Unmarked Vehicles
• High Mileage and High Maintenance vehicles
• Undercover, Supervisory, Support Se rvices, Special Assignments (PACT, SRO, POP, etc.)
– Total expended is approximatel y $4.2 Million (Costs ranging from $26,000 to $61,000 per vehicle)
DISCUSSION
RiversideCA.gov
6 • Vehicles continue to be difficult to purchase due to the reasons previously stated and Shortages of semiconductors and raw materials for microchips are predicted to continue through 2023 and 2024.
• RPD and the Public Safety Engagement Team are requesting to waive the procurement process and be authorized to purchase new and used vehicles for a total amount not to exceed $3,100,000 through January 31, 2024. • This will allow RPD to purchase a minimum of 26 additional vehicles and PSET to purchase a minimum of 21 vehicles in FY23/24.
DISCUSSION
5 6
8/1/2023
4 RiversideCA.gov
7 STRATEGIC PLAN ALIGNMENT
Strategic Priority No. 2 – Community Well-Being
• Goal No. 2.4. Support programs and innovations that enhance community safety, encourage neighborhood engagement, and build public trust.
• Goal No. 2.5. Foster relationships between comm unity members, partner organizations, and public safety professionals to define, prioritize, and address community safety and social service needs. • Goal No. 2.6. Strengthen community preparedness for emergencies to ensure effective response and recovery.
Cross-Cutting Threads
RiversideCA.gov
8 That the City Council:
1. With at least five affirmative votes, waive the formal procurement process per section 602(p) of Purchasing Resolution 23914 and authorize the purchase of new and used vehicles, motorcycles included, for the Police Department and Public Safety Engagement Team in an amount estimated at $65,000 per vehicle for a total not to exceed amount of $3,100,000, subject to the availability of budgeted funds, with various vendors for a six-month term ending January 31, 2024; and
2. Authorize the City Manager, or designee, to execute the individual purchase orders and all necessary documents as needed for these individual purchases with all authority for such.
RECOMMENDATIONS
7 8