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1 RiversideCA.gov
1 RiversideCA.gov
PURCHASE OF HEAVY-DUTY EQUIPMENT
City Council
October 10, 2023
General Services Department
RiversideCA.gov
2 • The Public Works Department, Street Maintenance
Division is responsible for the maintenance and repairs of City of Riverside roadways.
• These responsibilities include but are not limited to:
– Pothole Repairs
– Asphalt Rehabilitation (Paving)
– Grading
– Excavation
– Graffiti Removal
BACKGROUND
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3 • The field crews require various types of heavy-duty equipment to effectively and efficiently accomplish
the maintenance and repairs of the roadways.
BACKGROUND
RiversideCA.gov
4 • On June 22, 2021, the City Council approved the Fiscal Year 2021/22 annual budget which included an annual allocation from Measure Z funds for Public Works Streets vehicles and equipment replacement through Fiscal Year 2024/25 for a total funding amount of $5,230,000.
• On June 8, 2023, the Budget Engagement Commission received and filed the proposed amendment of Fiscal Year 2023/24 of the previously adopted Fiscal Year 2022-2024 Biennial Budget, which included moving the Fiscal Year 2024/25 funding totaling $1,180,000 forward to Fiscal Year 2023/24 due to new state mandated requirements for governmental vehicle purchases. • On June 27, 2023, the City Council approved the amendment to the budget for Fiscal Year 2023/24.
BACKGROUND
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5 • The equipment that the Public Works Department, Street Maintenance Division is proposing to replace has
experienced extended periods of down time for repairs,
has exceeded the expected service life, and has
excessive life to date maintenance costs.
• To ensure operating efficiency, employee productivity, and continued public safety, it is imperative to have
readily available equipment that is in working condition.
BACKGROUND
RiversideCA.gov
6 EQUIPMENT NEEDING REPLACEMENT
Life to Date
Maintenance CostsReplacement ReasonOdometerYear Make ModelAsset No. $277,540.8436 years of age with excessive wear and tear and life to date maintenance cost and does not meet clean air regulatory requirements.
14,445 1987 Caterpillar 926
Wheel Loader
L114
$133,285.4721 years of age with excessive wear and tear and life to date maintenance cost.102,9902002 GMC TC7H042 Patch TruckE323 $96,533.3616 years of age with excessive wear and tear and life to date maintenance cost.79,3822007 Chevrolet C5500 Cement Truck
E352
$117,409.8816 years of age with excessive wear and tear and life to date maintenance cost.83,2332007 Chevrolet C5500 Cement Truck
E353
$130,847.1215 years of age with excessive wear and tear and life to date maintenance cost.73,9002008 GMC TC4C042 Cone TruckE375 $97,559.7414 years of age with excessive wear and tear and life to date maintenance cost.79,4502009 GMC TC4C042 Cone TruckE388 $97,880.4036 years of age with excessive wear and tear and life to date maintenance cost and does not meet clean air regulatory requirements.
136,6081987 International
5 Yard Dump Truck
S105
$141,397.9833 years of age with excessive wear and tear and life to date maintenance cost and does not meet clean air regulatory requirements.
205,3351990 GMC TC7D042
3 Yard Dump Truck
S114
$110,102.1527 years of age with excessive wear and tear and life to date maintenance cost and does not meet clean air regulatory requirements.
104,2611996 Ford F-800
5 Yard Dump Truck
S124
$73,603.2217 years of age with excessive wear and tear and life to date maintenance cost.96,0672006 Ford F-550 Flatbed TruckD040 5 6
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7 DISCUSSION
• Sourcewell is a national service cooperative created to provide government procurement resources and solutions to members in government, education, and nonprofit sectors
• PB Loader Corporation is able to provide the best overall government pricing in accordance with Cooperative Agreement Number 080521-PBL • Quinn Company is able to provide the best overall government pricing in accordance with Cooperative Agreement Number 032119-CAT • Sonsray Machinery is able to provide the best overall government pricing in accordance with Cooperative Agreement Number 092922-FTS • Use of the Sourcewell contract complies with Purchasing Resolution 23914 RiversideCA.gov
8 DISCUSSION
• The City is receiving a total discount of $181,449.09 on the vehicles and equipment that have been identified as suitable replacements for the currently aged fleet.
Total PriceSales TaxMisc FeesUnit Price After DiscountQtyEquipment $369,592.50$29,592.50$1,800.00$338,200.001Freightliner M2 112 Patch Truck (PB Loader)
$538,390.24$14,293.91$1,810.50$163,359.0035 Yard Dump Truck (PB Loader)
$188,491.84$15,020.34$1,810.50$171,661.001Ford F650 Flatbed Truck (PB Loader)
$365,110.15$14,526.58$2,010.50$166,018.002Ford F650 Cone Truck (PB Loader)
$359,333.35$14,294.18$2,010.50$163,362.002Ford F650 Cement Truck (PB Loader)
$304,824.02$24,525.51$7.00$280,291.511Caterpillar 930M Wheel Loader (Quinn Company)
$31,492.71$2,501.79$399.00$28,591.921Felling Drop Deck Trailer (Sonsray Machinery)
$2,157,234.81TOTAL
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9 Strategic Priority No. 4 – Environmental Stewardship
Goal No. 4.6 – Implement the requisite measures to
achieve citywide carbon neutrality no later than 2040.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
RiversideCA.gov
10 That the City Council:
1. Approve the purchase of a variety of heavy-duty
equipment from multiple vendors for the Public Works
Street Maintenance Division in the total amount of
$2,157,234.81; and
2. Authorize a 10% change order authority up to
$215,723.48 for possible cost inflation for a total amount of $2,372,958.29.
RECOMMENDATIONS
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