City Council Memorandum
TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 17, 2023 FROM: PUBLIC WORKS DEPARTMENT WARD: 7
SUBJECT: AWARD BID NO. 8016 FOR PIERCE STREET SEWER LIFT STATION VALVE REPLACEMENTS TO SCW CONTRACTING CORPORATION OF FALLBROOK, CALIFORNIA, IN THE AMOUNT OF $843,300 ISSUE:
Award Bid No. 8016 for Pierce Street Lift Station Valve Replacements to SCW Contracting Corporation of Fallbrook, California, in the amount of $843,300.
RECOMMENDATIONS:
That the City Council:
Award Bid No. 8016 for Pierce Street Lift Station Valve Replacements to SCW Contracting Corporation of Fallbrook, California, in the amount of $843,300; and Authorize the City Manager, or designee, to execute the construction contract with SCW Contracting Corporation, including making minor and non-substantive changes.
BACKGROUND:
The Pierce Street wastewater lift station is located at 3930 Pierce Street in the City of Riverside. This is the City’s largest sewer lift station facility handling approximately one-quarter of the City’s sewage at 4.5 million gallons per day (MGD). In order to maintain the efficient and reliable operation of the lift station, several equipment components of the lift station need to be replaced as they have surpassed their service life.
DISCUSSION:
On July 25, 2023, Bid No. 8016 for the Pierce Street Lift Station Valve Replacements was posted on Planet Bids to replace two existing slide gates, three 16-inch gate valves with plug valves, one 16-inch gate valve with similar gate valve, two 8-inch gate valves with plug valves, and two 10-inch gate valves with plug valves.
On August 28, 2023, five bids were received for the construction of the project (Attachment 2). The lowest bid was from Houalla Enterprises Ltd. / Metro Builders and Engineers Group, Ltd., in the amount of $553,320. However, this bidder subsequently withdrew their bid, citing a clerical error. The second lowest bid was from J. R. Filanc Construction, in the amount of $740,000; this bidder was deemed non-responsive and disqualified for not meeting the prerequisites of the bid requirements. Hence, the lowest responsive bid was from SCW Contracting Corporation, in the amount of $843,300, which is 39.17% over the Engineer’s Estimate.
Bidders:
Amount:
Ranking:
Houalla Enterprises Ltd.
$553,320
Withdrawn
J.R. Filanc Construction
$740,000
Disqualified
SCW Contracting Corp.
$843,300
1 GSE Construction Company Inc.
$849,500
2 Innovative Construction Solutions
$949,500
3 Purchasing Resolution No. 23914 Section 1104(c) states: “Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval…10% of the original contract price for Contracts and/or Purchase Orders previously approved by the Awarding Entity and the total Change Order amount will not exceed $150,000.” The 10% Change Order authority under the Purchasing Resolution for this bid award is $84,330, which is under the threshold and may therefore be approved by the Purchasing Manager if the need arises.
The Purchasing Manager concurs that the recommendation to award complies with Purchasing Resolution No. 23914.
STRATEGIC PLAN ALIGNMENT:
This item contributes to Strategic Priority 6 – Infrastructure, Mobility and Connectivity and Goal No. 6.2 – Maintain, protect, and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Furthermore, this project aligns with each of the Cross-Cutting Threads as follows:
Community Trust – Riverside is transparent and makes decisions based on sound policy, inclusive community engagement, involvement of City Boards & Commissions, and timely and reliable information. Activities and actions by the City serve the public interest, benefit the City’s diverse populations, and result in greater public good. The proposed lift station improvements are part of a significant endeavor to improve the existing sewer network and improve quality of life for residents in the service area.
Equity – Riverside is supportive of the City’s racial, ethnic, religious, sexual orientation, identity, geographic, and other attributes of diversity and is committed to advancing the fairness of treatment, recognition of rights, and equitable distribution of services to ensure every member of the community has equal access to share the benefits of community progress. The Project will provide a higher degree of sewer service reliability for residents in the service area.
Fiscal Responsibility – Riverside is a prudent steward of public funds and ensures responsible management of the City’s financial resources while providing quality public services to all. The bid for this Project was posted publicly and a construction contract will be awarded to the lowest responsive bidder.
Innovation – Riverside is inventive and timely in meeting the community’s changing needs and prepares for the future through collaborative partnerships and adaptive processes. This project provides an innovative solution to extend the life of the existing lift station.
Sustainability & Resiliency – Riverside is committed to meeting present needs without compromising the needs of the future and ensuring the City’s capacity to persevere, adapt and grow during good and difficult times alike. The proposed improvements will enhance the resiliency of the lift station to better handle flow fluctuations.
FISCAL IMPACT:
The total fiscal impact of this action is $843,300 plus a 10% contingency of $84,330 if the need arises, for a total of $927,630. Sufficient funds are budgeted and available in the Sewer Fund, Pierce Street Pump Station Rehabilitation Project account number 9910023-440301 to award the construction contract and complete the project.
The estimated total project cost including design engineering, construction, contingencies, and contract administration is itemized in Table 1.
Table 1 – Project Costs
Task
Amount
Design Engineering (In House) (5%)
$42,165
Construction Contract (SCW Contracting Corporation, California) $843,300
Construction Contingencies (SCW Contracting Corporation, California) (10%) $84,330
Construction Engineering and Inspection (In House) (10%) $84,330
Total
$1,054,125
Prepared by: Gilbert Hernandez, Public Works Director
Certified as to
availability of funds: Kristie Thomas, Finance Director/Assistant Chief Financial Officer Approved by: Kris Martinez, Assistant City Manager
Approved as to form: Phaedra A. Norton, City Attorney
Attachments:
Project Location Map
Bid Award Recommendation
Award Bid No. 8016 for Pierce Street Lift Station Valve Replacements ● Page 2