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REVIEW OF COMMITTEE RECOMMENDATION AND
DISCUSSION OF OPERATIONAL EFFICIENCIES
Inclusiveness, Community Engagement & Governmental Processes Committee November 1, 2023
City Manager’s Office
RiversideCA.gov
2 On January 5, 2022 - Inclusiveness, Community Engagement, and Governmental Processes Committee (ICGC) received and discussed a schedule to review nine Rules of Procedure and Order of Business items. Through discussion, the Committee added three additional items for review to the schedule and requested the discussion item be presented to Council for input.
On February 15, 2022, City Council received and discussed a schedule to review twelve Rules of Procedure and Order of Business items. Through discussion, the Council added additional items for review.
Review Period April 6, 2022 – October 5, 2022
On April 11, 2023, the City Council received and discussed recommendations associated with Section IX, Item F – Agenda Sequencing and Order of Business related to Oral Communications.
The City Council motioned to accept the recommendations from the Committee, repeal Resolution No. 23618, and adopt Resolution No. 23976.
BACKGROUND
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3 November 1, 2023, review items include:
• The Role of the Mayor’s Nominating & Screening Committee • Council Meeting Schedule
• Broadcasted Public Meetings
• Roll up of Committee recommendations to Resolution No. 23976
DISCUSSION
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4 MAYOR’S NOMINATING & SCREENING COMMITTEE
• Established in July 1986
• Current Role:
• Assignment of Regional Committees
• Review of City Spirit Award Applications
• Interviews Resident City Council Ad Hoc
Committee members
• Reviews applications and makes
recommendations for candidates to interview on
RPU, Planning, Board of Ethics, and CPRC
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5 OPERATIONAL IMPACT
• Meets on average three times a year
• Delays the appointment process for commission
members
• Impacts Quorum
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6 RECOMMENDATION
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7 COUNCIL MEETING SCHEDULE
39 City Council Meetings
were held between October
2022 – September 2023
$450,727
Proposed Holiday schedule
meeting reduction
$34,269
RiversideCA.gov
8 RECOMMENDATION
Reduction of the number of meetings to no more than 3 a month Estimated savings of $25,702
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9 BROADCASTED MEETINGS
Riverside Municipal Code 4.05.080 requires City Council, City Council Standing Committees, P lanning Commission, Board of Public Utilities, Budget Engagement Commission, and the Community Police Review Commission shall make a visual and audio recording of every open meeting.
October 2022 –
September 2023
$131,901
Reduction to only broadcast
meetings identified in RMC
4.05.808
$43,004
RiversideCA.gov
10 RECOMMENDATION
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11 SUMMARY OF COMMITTEE RECOMMENDATIONS
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12 SUMMARY OF COMMITTEE RECOMMENDATIONS
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13 SUMMARY OF COMMITTEE RECOMMENDATIONS
Proclamations and Role of Mayor Pro Tempore
• No recommendations to change process related to Proclamations • No changes to the Mayor Pro Tempore rotation as identified in the Resolution.
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14 SUMMARY OF COMMITTEE RECOMMENDATIONS
Who May Place Matters on the Agenda
• Matters may be placed on the agenda by the
Mayor, any Councilmember, the City Manager,
City Attorney, or City Clerk
• Timeframe of item placed on Agenda
• Review of the Agenda Item Request Form
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15 SUMMARY OF COMMITTEE RECOMMENDATIONS
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16 SUMMARY OF COMMITTEE RECOMMENDATIONS
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17 SUMMARY OF COMMITTEE RECOMMENDATIONS
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18 SUMMARY OF COMMITTEE RECOMMENDATIONS
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19 SUMMARY OF COMMITTEE RECOMMENDATIONS
Referral of Matters to Standing Committees
• Section XIII, B – Referral of items to Committee
• Bifurcating Boards and Commissions
• Existing Procedure for Bring Items before City Council RiversideCA.gov
20 SUMMARY OF COMMITTEE RECOMMENDATIONS
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21 Strategic Priority No. 5 – High Performing Government Goal No. 5.2 – Utilize technology, data, and process improvement strategies to increase efficiencies, guide decision making, and ensure services are accessible and distributed equitably throughout all geographic areas of the City.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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22 That the Inclusiveness, Community Engagement, and Governmental Processes Committee:
1. Provide any recommendations deemed necessary to the current and/or proposed City Council Rules of Procedure and Order of Business related to the role of the Mayor’s Nominating and Screening Committee, Council meeting schedule, and broadcast of public meetings;
2. Review Committee recommendations to City Council Rules of Procedure and Order of Business as documented in Resolution 23976; and
3. Request staff bring forth any specific language recommendations along with a corresponding resolution to the full City Council for discussion.
RECOMMENDATIONS
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