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нϲϭ ;ϰϬϵͿ ϭϰϰ ϲϰϳ
PREPARED ON NOVEMBER 8, 2023
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At Ohmio, we are fully dedicated to the successful implementation of our Autonomous Vehicle project at the city of Riverside, and we recognize that the well-being and safety of all individuals involved are of paramount importance. We want to make it unequivocally clear that health and safety represent the cornerstone of our project.
Our commitment to health and safety is unwavering. It is not just a consideration; it is a fundamental principle that guides every aspect of our operations. We firmly believe that a safe working environment not only protects our employees, visitors, and the community but is also an essential component for the success of our autonomous vehicle pilot.
This commitment extends to the development and deployment of cutting-edge autonomous vehicle technology. We are fully aware of the unique safety challenges presented by this innovative endeavor. To address these challenges, we will employ the highest safety standards and adhere to industry best practices in autonomous vehicle safety. Our commitment to safety is not just a set of guidelines; it is embedded in our culture and is the responsibility of every team member.
To this end, we pledge to:
1. Continuously identify, assess, and mitigate potential hazards associated with our pilot project.
2. Provide comprehensive training and resources to ensure that all personnel understand and follow the safety protocols.
3. Establish a robust emerg ency response plan to react effectively in case of incidents or emergencies.
4. Promote open and transparen t communication regarding safety concerns and incidents.
5. Regularly review and enhance our safety measures, adapting to new information, technologies, and experiences.
By emphasizing this commitment to health and safety, we intend to foster a culture that places the highest value on the well-being of our team members, partners, and the public. We firmly believe that by prioritizing safety, we can achieve our project's objectives while upholding the trust and confidence of all those who engage with us in this groundbreaking journey.
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Overview
In the current landscape, Ohmio stands as a trailblazer with a fleet deployed across a spectrum of operational capacities on a global scale, participating in diverse projects far and wide, encompassing a multitude of cities such as those in South Korea, Amsterdam, Luxembourg, Milton Keynes in the UK, Finland, Turin, Italy, Sydney, Melbourne in Australia, Christchurch, Wellington, Queenstown, and Auckland in New Zealand, as well as New York, USA. This expansive presence underscores Ohmio's commitment to providing cutting-edge autonomous transportation solutions to a diverse and international clientele.
Amidst these extensive operations, Ohmio places paramount importance on safety, considering it not just a priority but a foundational principle that underscores every aspect of our autonomous mobility solutions. Our unwavering commitment to the highest standards of safety is evident in the following noteworthy statistics:
x Not a single Level 3 Incident has been recorded, a testament to our pristine safety record in situations with insignificant or minor potential consequences. * x Equally remarkable is the absence of any Level 2 Incidents, showcasing our dedication to mitigating moderate or major potential consequences. This commitment ensures a safe and reliable autonomous transportation experience for all our riders. * x Furthermore, Ohmio has maintained an impeccable safety record, with zero Level 1 Incidents, affirming our steadfast dedication to preventing scenarios with severe or catastrophic potential consequences.*
*Please review our incident level scoring system on page 5 for full breakdown of what is considered as a level 1, 2, or 3 incidents.
This exemplary safety performance is not incidental but a result of Ohmio's unwavering commitment to rigorous testing, meticulous development, and pioneering efforts in establishing safe, efficient, and reliable autonomous mobility solutions for our global ridership. Safety isn't merely a feature of our technology; it's the core foundation that propels our innovation and shapes the future of autonomous transportation at Ohmio.
Additional Facts:
x Our vehicles currently operate at a 90% uptime during service hours. x They also travel 98% of the time in autonomous mode* (*estimated – full study has not been completed).
3 Ohmio Safety Operations: How are we able to meet such high safety standards during operations?
x Ohmio’s Level 4 Autonomous technology is designed to travel on a predetermined and preconfigured route using our “Digital Tracks”. Just like a tram or rail system, Ohmio’s LIFTS travel exactly where they are programmed to go.
x As part of our design process, we provide a stringent hazard identification system looking at high-risk, moderate-risk and low-risk hazards.
x All routes are simulated in our control room ahead of deployments. x Ohmio LIFTS do not divert from their exact route unless programmed to do or while they are in manual mode.
x Low speed mode operation – does not currently exceed 25mph. x Emergency top Procedures and Collision Avoidance Systems /ŶĚƵƐƚƌLJ&ĂĐƚ^ŚĞĞƚ
Other recent Industry Studies with a Level 4 autonomous shuttle include:
US North Carolina Level 4 Autonomous Shuttle Study:
x 1781 Total Riders Served
x 494 Total Trips
x 86% Uptime
x 98.3% time spent in Autonomous Mode
Full Overview:
x 88% of passengers rode the vehicles for a fun experience. x 92% had a good experience using the shuttle.
x 97% had a goof experience with their safety attendant. x 78% thought the shuttle arrived at their stop within a reasonable amount of time. x 86% thought they were able to get to their destination in a reasonable amount of time. x 81% would ride the shuttle again.
x 88% support seeing more driverless shuttles.
Reference to study can be accessed here: https://www.ncdot.gov/divisions/integrated- mobility/innovation/cassi/Documents/cassi-ncdot-cary-final-report.pdf 4 Occurrences in the Level 4 Industry:
It is crucial to emphasize that Ohmio distinguishes itself from conventional autonomous vehicles. We operate within a distinct subset of the industry, specializing in providing autonomous low-speed shuttles on predetermined routes, rather than fully autonomous vehicles. This distinction is significant because a majority of incidents within the industry involve mass-produced autonomous vehicles, not our purpose-built shuttles designed for specific projects.
Proudly, Ohmio maintains a flawless record with zero incident reports. Nevertheless, we recognize the importance of shedding light on the broader autonomous shuttle industry, not just on Ohmio's performance.
Considering the technology has been operational since 2015, spanning 8 to 9 years of piloting and operating Level 4 autonomous shuttles, Ohmio is aware of only five incidents, one of which occurred while the shuttle was in manual mode. In contrast, across the industry, there have been no recorded deaths and only one serious injury.
To put this into perspective, traditional driving records over 1.3 million deaths annually and over 30 million injuries globally.
Here are the incidents that Ohmio is aware of:
1. Pedestrian walks into an op erating Autonomous Shuttle – an incident where a passenger walks into the side of a moving Navya Shuttle.
2. Semi-truck backs int o autonomous shuttle – an incident where a shuttle stops, but a semi-truck continues to reverse and hits the vehicle.
3. EasyMile ’s emergency stop causes a passenger to slip inside the vehicle, resulting in a minor injury.
4. Olli emergency stop causes a minor injury to a passenger – a situation where a vehicle hits a tree while in operation, causing a critical injury.
5. Toyota pauses self- driving ‘e-Palette’ service after one crashed into an Olympic athlete – an incident where a low-speed shuttle collides with an impaired athlete at the Olympic Games." References:
Incident 1: https://www.thedrive.com/tech/29079/navya-shuttle-incidents-show-risks-of-even-a-low- speed-rush-to-autonomy
Incident 2: https://www.gtplanet.net/bad-first-day-navya-self-driving-shuttle-ends-involved-accident-semi/ Incident 3: https://www.cnet.com/roadshow/news/self-driving-startup-easy-mile-injury/ Incident 4: https://www.insauga.com/whitby-driverless-shuttle-bus-hits-a-tree-attendant-critically-injured/ Incident 5: https://www.theverge.com/2021/8/27/22644496/toyota-epalette-autonomous-shuttle- crash-halt-olympics
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This DRAFT Health and Safety Plan describes, at a high-level, the steps that will be undertaken to ensure the Health and Safety of all stakeholders involved with X PROJECT NAME X and how it will be managed during project implementation phase.
1. HEALTH AND SAFETY MANAGEMENT
Ohmio’s sister company HMI Technologies has a Health and Management system in place that Ohmio adheres to. Health and Safety certification to ISO 45001:2018, environmental certification to ISO 14001:2015 and Quality certification to ISO 9001:2015. It engages an external consultant Bruce Gulley of OH&S Services to assist the company. This relationship has been in place since 2009.
In addition to the material provided in this document Ohmio has a suite of procedures. We have included:
ͻ A risk assessment for the autonomous vehicle
ͻ A hazard register utilized for sitework.
ͻ Accident reporting forms
ͻ Completed agreement.
Ohmio undertakes investigation of all minor and major near-miss or actual Incidents. All Incidents will be subject to a review to ascertain cause and to ensure appropriate actions are taken to prevent recurrence. The complexity of an Incident investigation will be determined by the severity of the potential consequence of an Incident, so that resources are directed towards high consequence Incidents. Ohmio categorizes Incidents by potential consequence for the purpose of reporting, notification, investigation, and approval of investigation findings:
(a) Level 3 – Insignificant or Minor potential consequence. (b) Level 2 – Moderate or Major potential consequence; and (c) Level 1 – Severe or Catastrophic potential consequence.
If an Incident or non-compliance is a notifiable event, then reports must be provided to CLIENT NAME. a. Alcohol And Drug Policy
Ohmio has a policy of zero tolerance of alcohol and illegal drug use. Alcohol and illegal drugs are not permitted when Ohmio performs the services or is on premises controlled or managed by the CLIENT. Ohmio prohibits any persons under the influence of alcohol or drugs from working on any projects carried out for or controlled or managed by CLIENT, regardless of their work location. Prescription and over-the-counter drugs may also affect a person’s ability to work safely and Ohmio, in consultation with the CLIENT, will determine its policy in relation to prescription and over-the-counter drugs on a case-by-case basis.
All of Ohmio’s personnel may be subject to alcohol and drug testing by an authorized testing officer of the CLIENT at any time whilst carrying out the services. Testing for the presence of alcohol and other drugs may be undertaken during the following occasions:
6 (a) before performing dutie s (pre-sign on, primarily alcohol test); (b) during the performance of duties (random and reasonable cause); and (c) following any Incident.
Anyone that tests positive to alcohol or drug tests or who refuses an alcohol or drug test must be removed from the site and / or vehicle immediately, and the Port Authority will be notified immediately. Ohmio will take disciplinary action against a person associated with the services who breaches this policy of zero tolerance of alcohol and illegal drug use. Each individual that signs on / is present at the commencement of each shift will be declaring themselves to be free of alcohol and drugs. b. Hazard Identification, Risk Assessment and Safety Features In the process of deploying autonomous vehicles in LOCATION, ensuring safety is a paramount concern. To achieve this goal, a comprehensive hazard identification and risk assessment process is imperative. Below, we outline the methods employed to identify potential hazards in the parking lot, how we conduct a risk assessment, and how hazards are prioritized based on the assessment results.
1. Hazard Identification:
Identifying potential hazards begins with a systematic and diligent assessment of the parking lot environment.
Several methods are employed to ensure a thorough evaluation:
x Site Inspection: A detailed physical inspection of the parking lot is carried out ahead of deployment to identify visible hazards such as uneven surfaces, obstacles, signage, and lighting issues. From our current inspections on site, we do not have any existing concerns. x Stakeholder Input: Gathering input from various stakeholders including CLIENT TEAM, Ohmio Team, OTHER INVOLVED DESIGN TEAMS Staff including employees, safety officers, and maintenance personnel, helps in identifying hazards that may not be immediately apparent. x Review of Historical Data: operational hours, Rush schedules, Past incidents, near-misses, or any safety- related issues associated with the LOCATION are reviewed to identify recurring or potential hazards.
2. Risk Assessment:
Following hazard identification, a risk assessment is conducted to evaluate the severity and likelihood of each identified hazard. This is done to gain a comprehensive understanding of the potential risks and their impact:
x Severity Assessment: The severity of a hazard is determined by evaluating the potential consequences or harm it can cause. Hazards are ranked on a scale from minor to catastrophic. x Likelihood Assessment: The likelihood of a hazard occurring is assessed based on various factors such as frequency, exposure, and environmental conditions. Hazards are ranked on a scale from rare to frequent.
x Risk Calculation: Using the severity and likelihood assessments, a risk matrix is employed to calculate the risk level of each hazard. This matrix helps in categorizing risks as low, moderate, high, or extreme. 7 3. Prioritizing Hazards:
Prioritizing hazards is a crucial step to allocate resources efficiently and focus on mitigating the most critical risks. Hazards are prioritized based on their risk levels:
x High-Risk Hazards: Hazards with high or extreme risk levels are given immediate attention and resources for mitigation. These pose the most significant threats to safety and require urgent action. x Moderate-Risk Hazards: Hazards with moderate risk levels are addressed next, focusing on reducing the likelihood and severity of potential incidents.
x Low-Risk Hazards: Hazards with low risk levels are monitored, and proactive measures are taken to prevent them from escalating into more significant risks.
The hazard identification and risk assessment process are dynamic and continuously updated as conditions change or new information becomes available. By systematically addressing potential hazards and prioritizing risks, we ensure a safe environment for the deployment of autonomous vehicles in LOCATION thereby safeguarding the well-being of all those involved and enhancing the success of our project.
Control Measures
In the interest of safety and wellbeing during the Ohmio LIFT Program at LOCATION, a robust set of control measures is paramount. These measures are designed to mitigate or eliminate identified hazards and ensure that the deployment of autonomous vehicles proceeds without compromising safety. The following key components are integral to our control measures:
a. Engineering Controls: Engineering controls encompass the physical modifications and technological enhancements implemented to minimize hazards in the parking lot environment. These include, but are not limited
x Digital Rail tracks: As part of our implementation, we will add digital tracks (guideways) that the Ohmio LIFT will track and follow.
x Signage and Markings: Clearly marked signage to allow the public to know of an ongoing process. x Sensor and Camera Systems: Employing advanced sensor and camera technology on autonomous vehicles to detect and respond to obstacles or pedestrians in real-time. b. Administrative Controls: Administrative controls are the organizational and procedural measures put in place to manage risks. These include:
x Operating Procedures: Implement our clear communication procedures for autonomous vehicle operators, emphasizing safety protocols and best practices. x Training and Certification: Providing comprehensive training to our safety operators to ensure all personnel are well-versed in autonomous vehicle operation, safety, and emergency procedures. x Safety Guidelines: Establishing guidelines for the use of personal protective equipment (PPE) when required, as well as specific rules for safe conduct within the parking lot environment. 8 c. Personal Protective Equipment (PPE) Requirements: PPE plays a critical role in ensuring the safety of personnel. Depending on the specific hazards identified, PPE requirements may include:
x High-Visibility Clothing: To enhance the visibility of operators and ground personnel, especially during autonomous vehicle operation. Also to identify Ohmio staff to the general public. d. Autonomous Vehicle Safety Measures: Given the unique nature of autonomous vehicle deployment, specific measures are implemented to enhance safety:
x Emergency Stop Procedures: Clearly defined protocols for initiating an emergency stop, which operators are trained to execute in the event of a safety concern. x Collision Avoidance Systems: Integration of advanced collision avoidance systems within autonomous vehicles to detect and respond to potential collisions, minimizing the risk of accidents.
Our commitment to health and safety extends beyond rhetoric to practical, tangible steps. These control measures are a testament to our dedication to preserving the safety of employees, operators, visitors, and the public during the Ohmio Autonomous Vehicle pilot. It is through these proactive measures and ongoing diligence that we aim to achieve a seamless, secure, and successful autonomous vehicle deployment in JFK’s parking lot 9.
Vehicle Safety Measures
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x DĂŶƵĂů ŽǀĞƌƌŝĚĞ
x ŶLJ ĚĞƚĞĐƚĞĚ ĨĂŝůƵƌĞƐ ;ĞǀĞŶ ŝĨ ƚŚĞLJ ĂƌĞ ĨĂůƐĞͿ ǁŝůů ĐĂƵƐĞ ƚŚĞ ǀ Ğ Ś ŝ Đ ů Ğƚ ŽĐ Ž ŵ Ğƚ ŽĂ Ŷŝ ŵ ŵ Ğ Ě ŝ Ă ƚ ĞƐ ƚ Ž Ɖʹƚ Ś ĞƐ LJ Ɛ ƚ Ğ ŵŝ Ɛď ŝ Ă Ɛ Ğ Ě ƚŽǁĂƌĚƐ ĨĂůƐĞ ƉŽƐŝƚŝǀĞƐ ƌĂƚŚĞƌ ƚŚĂŶ ĨĂůƐĞ ŶĞŐĂƚŝǀĞƐ
9 'W^ ůŽƐƐ dŚĞƌĞŝƐĂ
ƚŚƌĞĂƚŽĨ'W^
ƐŝŐŶĂů ůŽƐƐ
x dŚĞ ƐĂƚĞůůŝƚĞ ŝƐ ŽƵƚ ŽĨ
ƌĞĂĐŚ͘
x dŚĞ 'W^ ĂŶƚĞŶŶĂ
ŽŶ ƚŚĞ ǀĞŚŝĐůĞ
ĨĂŝůƐ͘
x LJďĞƌͲĂƚƚĂĐŬ
x dŚĞ ǀĞŚŝĐůĞ ƐƚŽƉƐ͘
x ZĞƉƵƚĂƚŝŽŶĂů ŚĂƌŵ
x dŚĞ 'W^ ďĞĂĐŽŶ ŚĂƐ ďĂƚƚĞƌLJ ƉŽǁĞƌ ŝŶ ƚŚĞ ĞǀĞŶƚ ŽĨ ƐŝŐŶĂů ĨĂŝůƵƌĞ͘ x KŚŵŝŽ ĂƌĞ ĞdžƉĞƌƚƐ ŝŶ 'W^ ƚĞĐŚŶŽůŽŐLJ͘
x hŶĚĞƌƚĂŬŝŶŐ ƚƌŝĂůƐ ƉƌŝŽƌ ƚŽ ƚŚĞ ĚĞŵŽŶƐƚƌĂƚŝŽŶ ŝŶ ƚŚĞ ƐĂŵĞ ĂƌĞĂ x dŚĞ ǀĞŚŝĐůĞ ŝƐ ĚĞƐŝŐŶĞĚ ƚŽ ƐƚŽƉ ŝŶ ƚŚĞ ĞǀĞŶƚ ŽĨ 'W^ ;ůĞƐƐ ƚŚĂŶ ϰͿ ƐŝŐŶĂů ůŽƐƐ͘
LJďĞƌ
ĂƚƚĂĐŬ dŚĞƌĞŝƐĂ ƚŚƌĞĂƚŽĨ
ĐLJďĞƌͲĂƚƚĂĐŬ
x tE ĐĐĞƐƐ
ĨƌŽŵ ƚŚĞ
ǀĞŚŝĐůĞ
ďĞĐŽŵĞƐ
ĐŽŵƉƌŽŵŝƐĞĚ
x ^ŽŵĞŽŶĞ ƚĂŬĞƐ ĐŽŶƚƌŽů ŽĨ
ƚŚĞ ǀĞŚŝĐůĞ
x ƵƌƌĞŶƚůLJ͕ ƚŚĞƌĞ ŝƐ ŶŽ ĂĐĐĞƐƐ ĨƌŽŵ ŽƵƚƐŝĚĞ ŽĨ ƚŚĞ
ǀĞŚŝĐůĞ ƚŽ ƚŚĞ ǁŝĚĞƌ /ŶƚĞƌŶĞƚ͘ dŚĞ ŽŶůLJ ĐŽŶŶĞĐƚŝŽŶ ŝƐ
ƚŽ ĚŝƌĞĐƚůLJ ĐŽŶŶĞĐƚ ǀŝĂ ĂŶ
ƚŚĞƌŶĞƚ ĐĂďůĞ ĨƌŽŵ ǁŝƚŚŝŶ
ƚŚĞ ǀĞŚŝĐůĞ͘
x ŶLJ ŝƌƌĞŐƵůĂƌŝƚLJ ŝƐ ĐŽŶƐƚĂŶƚůLJ ĐŚĞĐŬĞĚ ĨŽƌ ĂŶĚ ŝŶ ƚŚĞ ĞǀĞŶƚ ŽĨ ĂŶLJ
ďĞŝŶŐ ĨŽƵŶĚ ƚŚĞ ǀĞŚŝĐůĞ ǁŝůů ŚĂůƚ Ăůů ŽƉĞƌĂƚŝŽŶ͘
x ŚĂƉĞƌŽŶĞ ǁŝůů ďĞ ĂůǁĂLJƐ ǁŝƚŚŝŶ ͬ ŶĞĂƌďLJ ƚŚĞ ǀĞŚŝĐůĞ
ĚƵƌŝŶŐ ŽƉĞƌĂƚŝŽŶ ĂŶĚ ĐĂŶ ŽǀĞƌƌŝĚĞ ĂŶĚ ĚŝƐĂďůĞ ƚŚĞ
ǀĞŚŝĐůĞ ǁŝƚŚŽƵƚ ĐŽŶƚƌŽůůĞƌ ŝŶƉƵƚ
ƌƵƐŚ
ŝŶũƵƌŝĞƐ
dŚĞƌĞŝƐĂ ƚŚƌĞĂƚ
ŽĨ ĐƌƵƐŚŝŶũƵƌŝĞƐ
ǁŚŝůĞŝŶƐŝĚĞ ƚŚĞ
ǀĞŚŝĐůĞ
x hŶƉƌŽƚĞĐƚĞĚ
ŵĞĐŚĂŶŝĐĂů
ĨƵŶĐƚŝŽŶƐ
x WĞŽƉůĞ ĂƌĞ
ĞŶĐŽƵƌĂŐĞĚ ƚŽ
ĞdžƉůŽƌĞ ƚŚĞ ǀĞŚŝĐůĞ
ŝŶƐŝĚĞ ŽĨ ƚŚĞ ǀĞŚŝĐůĞ
ĂŶĚ ŵĂLJ ŐĞƚ ƚŚĞŝƌ
ŚĂŶĚ ƚƌĂƉƉĞĚ
x WĞƌŵĂŶĞŶƚ ĚŝƐĂďŝůŝƚLJ
x ƵĚŝďůĞ ǁĂƌŶŝŶŐ ƚŚĂƚ ƚŚĞ ĚŽŽƌƐ ĂƌĞ ĐůŽƐŝŶŐ͘
x ^ĂĨĞƚLJ ďƌŝĞĨŝŶŐ
x WƌĞƐƐƵƌĞ ƐĞŶƐŽƌƐ
x KŶďŽĂƌĚ ͬ ŶĞĂƌďLJ ƐƵƉĞƌǀŝƐŽƌ
sĞŚŝĐůĞ
ĚĂŵĂŐĞ
dŚĞƌĞŝƐĂ ƚŚƌĞĂƚ
ƚŚĂƚ ƚŚĞ ǀĞŚŝĐůĞ
ŝƐĚĂŵĂŐĞĚ
x hŶĞdžƉĞĐƚĞĚ ǁŝŶĚ
ŐƵƐƚƐ
x ŵ Ğ ŵ ď Ğ ƌŽ Ĩƚ Ś Ğ
ƉƵďůŝĐ ƚƌŝĞƐ ƚŽ ŐĂŝŶ
ĂĐĐĞƐƐ ƚŽ ƚŚĞ
ǀĞŚŝĐůĞ ĂĨƚĞƌ ŚŽƵƌƐ͘
x sĞŚŝĐůĞ ŝƐ ƚĂŐŐĞĚ
x ZĞƉƵƚĂƚŝŽŶĂů ĚĂŵĂŐĞ
x ŽƐƚ ŽĨ ƌĞƉĂŝƌƐ
x ^ƚŽƉƐ ƚŚĞ ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x sĞŚŝĐůĞ ŝŶƐƵƌĂŶĐĞ
x dŚĞ ǀĞŚŝĐůĞ ŝƐ ƐĞĐƵƌĞĚ ĂŶĚ ůŽĐŬĞĚ ŽǀĞƌŶŝŐŚƚ͘
x ĂŵĞƌĂ ƐƵƌǀĞŝůůĂŶĐĞ
x sĞŚŝĐůĞ ƐƚŽƌĞĚ ŝŶ Ă ŚŝŐŚůLJ ůŝƚ ƐƉĂĐĞ ǁŝƚŚ ŶŽ ƉƵďůŝĐ ĂĐĐĞƐƐ͘ x ^ƚŽƌĂŐĞ ĂƌĞĂ ŝƐ ƐĞĐƵƌĞ Ϯϰ ͬ ϳ
x dŚŽƌŽƵŐŚ ƉƌĞͲƵƐĞ ĐŚĞĐŬ
ĂƚƚĞƌLJ
&ĂŝůƵƌĞ
dŚĞ ǀĞŚŝĐůĞ
ŵĂŬĞƐƵƐĞŽĨ
>ŝƚŚŝƵŵ /ƌŽŶ
WŚŽƐƉŚĂƚĞ
ďĂƚƚĞƌŝĞƐ;>/WŽϰͿ
x ůŽǁŶ ĨƵƐĞ͘
x &ĂƵůƚLJ ďĂƚƚĞƌLJ
x >ŽŽƐĞ ĐĂďůŝŶŐ
x ^ƚŽƉƐ ƚŚĞ ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x /ŶĚĞƉĞŶĚĞŶƚ ďĂƚƚĞƌŝĞƐ ƐƵƉƉůLJŝŶŐ ƉŽǁĞƌ ƚŽ ďƌĂŬĞƐ ĂůůŽǁ ďƌĂŬĞƐ ƚŽ ĂĐƚŝǀĂƚĞ ĞǀĞŶ ŝŶ ƚŚĞ ĞǀĞŶƚ ŽĨ Ă ůŽƐƐ ŽĨ ŵĂŝŶ
ƐLJƐƚĞŵ ƉŽǁĞƌ͘
x >ŽƐƐ ŽĨ ƉŽǁĞƌ ƚŽ ĂŶLJ ƐĞĐƚŝŽŶ ĐƌŝƚŝĐĂů ƐĞĐƚŝŽŶ ŽĨ ƚŚĞ ǀĞŚŝĐůĞ ǁŝůů ƌĞƐƵůƚ ŝŶ ƚŚĞ ďƌĂŬĞƐ ďĞŝŶŐ ĂƉƉůŝĞĚ ĂŶĚ ƚŚĞ ǀĞŚŝĐůĞ ĐŽŵŝŶŐ ƚŽ Ă ƐƚŽƉ
ZŝƐŬ ĞƐĐƌŝƉƚŝŽŶ ĂƵƐĞ WŽƚĞŶƚŝĂů ,ĂnjĂƌĚ ͬ/ŵƉĂĐƚ ŽŶƚƌŽůƐ ŽŶƚƌŽůůĞƌ
&ĂŝůƵƌĞ
ůůĞůĞĐƚƌŽŶŝĐ
ĚĞǀŝĐĞƐ ĂƌĞƉƌŽŶĞ
ƚŽĨĂŝůƵƌĞĂƚƐŽŵĞ
ƉŽŝŶƚ
x >ŽƐƐ ŽĨ ƉŽǁĞƌ
x ^ŽĨƚǁĂƌĞ ĨĂŝůƵƌĞ
x ŽŵŵƵŶŝĐĂƚŝŽŶ ĨĂŝůƵƌĞ
x ^ĞƌŝŽƵƐ ŚĂƌŵ
x ĂŵĂŐĞ ƚŽ ƚŚĞ ǀĞŚŝĐůĞ
x ĂŵĂŐĞ ƚŽ ƉƌŽƉĞƌƚLJ
x dŚĞ ǀĞŚŝĐůĞ ƐƚŽƉƐ͘
x ZĞƉƵƚĂƚŝŽŶĂů ŚĂƌŵ
x ŽŶƐƚĂŶƚ ĐƌŽƐƐ ĞƌƌŽƌ ĐŚĞĐŬŝŶŐ͘ ŶLJ ĨĂƵůƚƐ ;ĞǀĞŶ ŝĨ ƚŚĞLJ ĂƌĞ ŝŶĐŽƌƌĞĐƚͿ ǁŝůů ƌĞƐƵůƚ ŝŶ ƚŚĞ ǀĞŚŝĐůĞ ĐŽŵŝŶŐ ƚŽ Ă ƐƚŽƉ 10 sĞŚŝĐůĞ
^ƉĞĞĚ
dŚĞ ǀĞŚŝĐůĞǁŝůů
ďĞŝŶŵŽƚŝŽŶ
ĚƵƌŝŶŐ ƚŚĞ
ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x ŽŶƚƌŽůůĞƌ ŵĂůĨƵŶĐƚŝŽŶ
x DĂŶƵĂů
ĚƌŝǀĞƌ
ŝŶĂƚƚĞŶƚŝŽŶ
x ^ĞƌŝŽƵƐ ŚĂƌŵ
x ĂŵĂŐĞ ƚŽ ƚŚĞ ǀĞŚŝĐůĞ
x ĂŵĂŐĞ ƚŽ ƉƌŽƉĞƌƚLJ
x ZĞƉƵƚĂƚŝŽŶĂů ŚĂƌŵ
x hƐĞ ŽĨ ĨŝdžĞĚ ƌĂƚŝŽ ŐĞĂƌďŽdž ůŝŵŝƚŝŶŐ ŵĂdžŝŵƵŵ ƐƉĞĞĚ ƚŽ ϭϱ DW, x ^ŽĨƚǁĂƌĞ ůŝŵŝƚĂƚŝŽŶƐ ŽŶ ďŽƚŚ ƚŚĞ ŵŽƚŽƌ ĐŽŶƚƌŽůůĞƌƐ ĂŶĚ ŵĂŝŶ ĐŽŶƚƌŽůůĞƌ ƐLJƐƚĞŵƐ ůŝŵŝƚŝŶŐ ƐƉĞĞĚ ƚŽ ŶŽ ŵŽƌĞ ƚŚĂŶ ϯϱ DW,
x ^ĞƚƚŝŶŐ ŵĂdžŝŵƵŵ ƌĞƋƵĞƐƚĞĚ ƐƉĞĞĚ ƚŽ ŶŽ ŵŽƌĞ ƚŚĂŶ ϭϱ DW, ŚĂƌŐŝŶŐ
dŚĞ ǀĞŚŝĐůĞ
ƌƵŶƐ ŽŶ
ďĂƚƚĞƌŝĞƐ ƚŚĂƚ
ǁŝůůŶĞĞĚ
ĐŚĂƌŐŝŶŐ
Ăƚ
ŵƵůƚŝƉůĞƚŝŵĞƐ
ĚƵƌŝŶŐ ƚŚĞ
ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x dƌŝƉƉŝŶŐ ŽǀĞƌ ĐĂďůŝŶŐ
x
ůĞĐƚƌŝĐĂů ƐŚŽĐŬ
x KǀĞƌĐŚĂƌŐŝŶŐ ďĂƚƚĞƌŝĞƐ
x ^ĞƌŝŽƵƐ ŚĂƌŵ
x ĂŵĂŐĞ ƚŽ ǀĞŚŝĐůĞ
x hƐĞ ĂƉƉƌŽǀĞĚ ĐŚĂƌŐŝŶŐ ĚĞǀŝĐĞƐ ƚŽ ůŝŵŝƚ ĂŶĚ ŵŽŶŝƚŽƌ ĐŚĂƌŐŝŶŐ ƐƚĂƚƵƐ͘
x ŽǀĞƌ ůŽŽƐĞ ͬ ĞdžƉŽƐĞĚ ĐĂďůĞƐ͘
x hƐĞ ŽŶůLJ ƚĂŐŐĞĚ ĞƋƵŝƉŵĞŶƚ
c. Site Specific Risks
ZŝƐŬ ĞƐĐƌŝƉƚŝŽŶ ĂƵƐĞ WŽƚĞŶƚŝĂů ,ĂnjĂƌĚ ͬ
/ŵƉĂĐƚ
ŽŶƚƌŽůƐ
ŚĂƌŐŝŶŐ
dŚĞ ǀĞŚŝĐůĞƌƵŶƐ ŽŶďĂƚƚĞƌŝĞƐ
ƚŚĂƚ ŵĂLJ ŶĞĞĚĐŚĂƌŐŝŶŐ Ăƚ
ŵƵůƚŝƉůĞƚŝŵĞƐĚƵƌŝŶŐƚŚĞ
ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x dƌŝƉƉŝŶŐ ŽǀĞƌ
ĐĂďůŝŶŐ
x
ůĞĐƚƌŝĐĂů ƐŚŽĐŬ
x KǀĞƌĐŚĂƌŐŝŶŐ
ďĂƚƚĞƌŝĞƐ
x ^ĞƌŝŽƵƐ ŚĂƌŵ
x ĂŵĂŐĞ ƚŽ ǀĞŚŝĐůĞ
x hƐĞ ĂƉƉƌŽǀĞĚ ĐŚĂƌŐŝŶŐ ĚĞǀŝĐĞƐ ƚŽ ůŝŵŝƚ ĂŶĚ ŵŽŶŝƚŽƌ ĐŚĂƌŐŝŶŐƐƚĂƚƵƐ͘ x ŽǀĞƌ ůŽŽƐĞ ͬ ĞdžƉŽƐĞĚ ĐĂďůĞƐ͘
x hƐĞ ŽŶůLJ ƚĂŐŐĞĚ ĞƋƵŝƉŵĞŶƚ
DĞĚŝĂ
DĞĚŝĂŵĂLJďĞƉƌĞƐĞŶƚĂŶĚŝŶ
ĐůŽƐĞ ƉƌŽdžŝŵŝƚLJŽĨ ƚŚĞ ǀĞŚŝĐůĞ
ĨŽƌƚŚĞ ůĂƵŶĐŚĂŶĚƚŚĞĚƵƌĂƚŝŽŶ
ŽĨƚŚĞ ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x 'ĞƚƚŝŶŐ ŝŶ ƚŚĞ
ǁĂLJ ŽĨ ƚŚĞ
ŽƉĞƌĂƚŝŽŶ ŽĨ
ƚŚĞ ǀĞŚŝĐůĞ
x ^ĞƌŝŽƵƐ ŚĂƌŵ
x ĂŵĂŐĞ ƚŽ ǀĞŚŝĐůĞ
x ĂŵĂŐĞ ƚŽ ƉƌŽƉĞƌƚLJ
x EĞŐĂƚŝǀĞ
ĐƵƐƚŽŵĞƌ
ĞdžƉĞƌŝĞŶĐĞ
x ^ĂĨĞƚLJ ďƌŝĞĨŝŶŐ ĨŽƌ Ăůů ŵĞĚŝĂ
x ^ƵƉĞƌǀŝƐŝŽŶ
x KŶďŽĂƌĚ ƐĞŶƐŽƌƐ ĂŶĚ ŽďƐƚĂĐůĞ ĚĞƚĞĐƚŝŽŶ ƐLJƐƚĞŵƐ
tĞĂƚŚĞƌ
dŚĞƌĞŝƐĂƚŚƌĞĂƚŽĨ ŝŶĐůĞŵĞŶƚ
ǁĞĂƚŚĞƌĚƵƌŝŶŐ ƚŚĞ
ĚĞŵŽŶƐƚƌĂƚŝŽŶ
x ,ŝŐŚ ǁŝŶĚ
x ,ĞĂǀLJ ƌĂŝŶ
x ,Ăŝů
x dŽƉƉůŝŶŐ ƚŚĞ
ǀĞŚŝĐůĞ
x ĂƵƐŝŶŐ
ǀĞŚŝĐůĞ ƚŽ ŐŽ
ŽĨĨ ƚƌĂĐŬ
x ƵĨĨĞƚŝŶŐ ŽĨ ƚŚĞ
ǀĞŚŝĐůĞ
x KƉĞƌĂƚŝŽŶ ĐĞĂƐĞƐ
x ZĞƉƵƚĂƚŝŽŶĂů ŚĂƌŵ
x ,Ăƌŵ ƚŽ ŽĐĐƵƉĂŶƚƐ
x EĞŐĂƚŝǀĞ
ĐƵƐƚŽŵĞƌ
ĞdžƉĞƌŝĞŶĐĞ
x ĂŵĂŐĞ ƚŽ ǀĞŚŝĐůĞ
x DŽŶŝƚŽƌ EĂƚŝŽŶĂů tĞĂƚŚĞƌ ^ĞƌǀŝĐĞ ŝŶĨŽƌŵĂƚŝŽŶ ůĞĂĚŝŶŐ ƵƉ ƚŽ ƚŚĞ
ĚĂLJ ĂŶĚ ŽŶ ƚŚĞ ĚĂLJ͘
x KŚŵŝŽ ^ĂĨĞƚLJ KƉĞƌĂƚŽƌ ŽŶ ƚŚĞ ŐƌŽƵŶĚ ƚŽ ĚĞƚĞƌŵŝŶĞ ǁŚĞƚŚĞƌ ƚŽ ĐĞĂƐĞ ŽƉĞƌĂƚŝŽŶƐ ŝŶ ƚŚĞ ĞǀĞŶƚ ŽĨ ǁĞĂƚŚĞƌ ŝƐƐƵĞƐ
x ZĞĚƵĐĞ ŵĂdžŝŵƵŵ ƐƉĞĞĚ ƚŽ ŶŽ ŵŽƌĞ ƚŚĂŶ ϭϱ <W,
x <ĞĞƉ ĐĞŶƚĞƌ ŽĨ ŵĂƐƐ ŽĨ ǀĞŚŝĐůĞ ĞdžƚƌĞŵĞůLJ ůŽǁ
&ĂůůƐ
dŚĞƌĞŝƐĂƚ Ś ƌ Ğ Ă ƚ ƚ Ś Ă ƚ Ă
ƉĂƐƐĞŶŐĞƌƚƌŝƉƐĂŶĚĨĂůůƐǁŚĞŶ
ŐĞƚƚŝŶŐ ŝŶƚŽ Žƌ ŽƵƚ ŽĨ ƚŚĞ
ǀĞŚŝĐůĞ
x DƵůƚŝƉůĞ
ŐƌŽƵƉƐ
ŐĞƚƚŝŶŐ ŽŶ
ĂŶĚ ŽĨĨ ƚŚĞ
ǀĞŚŝĐůĞ͘
x WĂƐƐĞŶŐ
ĞƌƐ
ŐĞƚƚŝŶŐ
ĚŝƐƚƌĂĐƚĞ
Ě͘
x sĂƌŝĂďŝůŝƚLJ ŝŶ
ƉĂƐƐĞŶŐĞƌ
ĂďŝůŝƚLJ
x DĞĚŝĐĂů ƚƌĞĂƚŵĞŶƚ x ^ĂĨĞƚLJ ďƌŝĞĨŝŶŐ ĐŽŶĚƵĐƚĞĚ ďLJ ƚŚĞ
ŶŐŝŶĞĞƌ ŽŶ ďŽĂƌĚ ͬ ŶĞĂƌďLJ ƚŚĞ
ǀĞŚŝĐůĞ ďĞĨŽƌĞ ŝƚ ĚĞƉĂƌƚƐ
11 d. Safe Work Method Statements
x All Ohmio staff directly involved in the delivery of the demonstration shall always wear appropriate and effective PPE including but not limited to Hi Visibility Vests an/or Uniforms. x The use of portable earphone equipped music players when Ohmio is performing the services is prohibited.
x All incidents’accidents or injuries must be reported to the overall site safety supervisor as soon as they occur. Staff are to use discretion and if the situation is life threatening or dangerous to call 911 immediately and request emergency assistance.
x A medical kit will be present on site at all times located within the vehicle. x Fire extinguishers will be present in every vehicle.
x There will be appropriate signage displayed for workers, visitors and riders. x Ohmio is part of an ISO accredited organization – we take health and safety on work sites very seriously and Ohmio is fully aware of its obligations with respect to the OHSA requirements and is committed to providing a safe working environment for all its employees. x In addition, Ohmio is committed to ensuring that any actions taken in pursuit of business shall have the minimum possible detrimental impact on the environment. x In respect to emergency planning and response Ohmio complies with ISO 14001:2016 clause 8 as Ohmio maintains:
• a list of emergency response personnel with contact details and a twenty-four (24} hour contact number.
• the location of emergency response equipment and material safety data sheets. • details of emergency services including specialist environmental response organizations that may be required (e.g., emergency containment and clean up); • details of immediate containment measures to be implemented in the event of an emergency; and
• clear communication strategy in the case of an emergency, including notification requirements to the Port Authority and relevant local authorities.
e. Technology Used in the Demonstration
dŚĞĨŽůůŽǁŝŶŐƚĞĐŚŶŽůŽŐŝĞƐĂƌĞďĞŝŶŐĚĞŵŽŶƐƚƌĂƚĞĚĂƚĚƵƌŝŶŐƚŚĞϰͲŵŽŶƚŚWŝůŽƚ͗ x 'W^ǁŝƚŚĐŽƌƌĞĐƚŝŽŶĨŽƌƚƌĂĐŬĨŽůůŽǁŝŶŐĂŶĚĚŝƐƚĂŶĐĞŵĂŶĂŐĞŵĞŶƚ͘ x >/ZĨŽƌĚĞǀŝĐĞĚĞƚĞĐƚŝŽŶĂŶĚĐŽůůŝƐŝŽŶĂǀŽŝĚĂŶĐĞ
x
ŵďĞĚĚĞĚƐLJƐƚĞŵƐĐŽŶƚƌŽůůĞƌƐǁŚŝĐŚƉƌŽǀŝĚĞƚŚĞůŽŐŝĐƚŽĚƌŝǀĞͬŽƉĞƌĂƚĞƚŚĞƐĞŵĂĐŚŝŶĞƐ͘ x DĂĐŚŝŶĞƚŽŵĂĐŚŝŶĞĐŽŵŵƵŶŝĐĂƚŝŽŶƐƵƐŝŶŐƌĂĚŝŽĨƌĞƋƵĞŶĐŝĞƐŝŶƚŚĞĨƌĞĞƚŽĂŝƌƐƉĞĐƚƌƵŵ͘ 12 f. Incident Reporting Forms
I. Near Miss / Hazard Report Form
EĂŵĞ ŽĨ
ŵƉůŽLJĞĞ͗ ĂƚĞ ŽĨ /ŶĐŝĚĞŶƚ͗ ͬͬ
^ŝƚĞŽĨ /ŶĐŝĚĞŶƚ͗ dŝŵĞ ŽĨ /ŶĐŝĚĞŶƚ͗
EĂŵĞ ŽĨ ĂŶLJ ǁŝƚŶĞƐƐ͗ :ŽďEƵŵďĞƌ͗
tŚĂƚ ,ĂƉƉĞŶĞĚ͗;ĞƐĐƌŝďĞ ƚŚĞ ŝŶĐŝĚĞŶƚͿ
ƌĞ ƚŚĞƌĞ ĂŶLJ ƉŚŽƚŽƐ Žƌ ǀŝĚĞŽƐ ĂǀĂŝůĂďůĞ Yes No
,Žǁ ƐĞƌŝŽƵƐ ĐŽƵůĚŝƚ ŚĂǀĞ ďĞĞŶ͗ ;ĞƐĐƌŝďĞ ƚŚĞƉŽƐƐŝďůĞ ŽƵƚĐŽŵĞ;ƐͿ ƚŚĂƚĐŽƵůĚŚĂǀĞ ŚĂƉƉĞŶĞĚͿ ŽƌƌĞĐƚŝǀĞĂĐƚŝŽŶ͗ ;tŚĂƚ ĚŽ LJŽƵƚŚŝŶŬ ƐŚŽƵůĚďĞ ĚŽŶĞͿ
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
>Kt &KZ K&&/
h^
KE>z
ŽƌƌĞĐƚŝǀĞĂĐƚŝŽŶƵŶĚĞƌƚĂŬĞŶ͗
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
13 II. Incident Report Form
EĂŵĞ ŽĨ
ŵƉůŽLJĞĞ͗ ĂƚĞ ŽĨ /ŶĐ ŝĚĞŶƚ͗
^ŝƚĞŽĨ /ŶĐŝĚĞŶƚ͗ dŝŵĞ ŽĨ /ŶĐ ŝĚĞŶƚ͗
EĂŵĞ ŽĨ ĂŶLJ ǁŝƚŶĞƐƐ͗ :ŽďEƵŵďĞƌ͗
ͬͬ
WĂƌƚ ŽĨ ŽĚLJ /ŶũƵƌĞĚ͗
,ĞĂĚ EĞĐŬ ĂĐŬ
ƌŵ >ĞŐ DƵůƚŝƉůĞ >ŽĐĂƚŝŽŶ
^LJƐƚĞŵŝĐ ;/ŶƚĞƌŶĂů ŝŶũƵƌŝĞƐͿ ,ĂŶĚ &ŽŽƚ
KƚŚĞƌ
tŚĂƚ ĐĂƵƐĞĚ ƚŚĞ ƉŚLJƐŝĐĂů ŝŶũƵƌLJ
>ŝĨƚŝŶŐ ,ĞĂƚ ZĞƉĞƚŝƚŝǀĞ ƚĂƐŬ
^ůŝƉ Žƌ dƌŝƉ &ŽƌĞŝŐŶ ďŽĚLJ &Ăůů
>ĂĐĞƌĂƚŝŽŶ ĞŝŶŐ ,ŝƚ ďLJ ŽďũĞĐƚ KďũĞĐƚ ŚŝƚƚŝŶŐ ŵĞ
,ĂnjĂƌĚŽƵƐ ^ƵďƐƚĂŶĐĞƐ ŝŽůŽŐŝĐĂů WƌĞƐƐƵƌĞ ;ĞdžƉůŽƐŝŽŶͿ
ŶƚƌĂƉŵĞŶƚ ŝŶ ŵĂĐŚŝŶĞ KƚŚĞƌ
tŚĂƚ ,ĂƉƉĞŶĞĚ͗ ;ĞƐĐƌŝďĞ ĂĐĐŝĚĞŶƚͿ
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
^ĞǀĞƌŝƚLJ ŽĨ ĐĐŝĚĞŶƚ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
tĂƐ ƚŚĞ/ŶĐŝĚĞŶƚ ŽŶůLJ ŵŝŶŽƌ ĂŶĚŶŽ ĂĐĐŝĚĞŶƚ ŝŶǀĞƐƚŝŐĂƚŝŽŶĐŽŵƉůĞƚĞĚ zĞƐ EŽ
tĂƐ ƚŚĞĂĐĐŝĚĞŶƚ ^ĞƌŝŽƵƐ ,Ăƌŵ zĞƐ EŽ
tĞƌĞĞŵĞƌŐĞŶĐLJ ƌĞƐƉŽŶƐĞ ŶŽƚŝĨŝĞĚ zĞƐ EŽ
ŝĚƚŚĞƉĞƌƐŽŶ ƌĞƋƵŝƌĞ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
&ŝƌƐƚ ĂŝĚ DĞĚŝĐĂů ƚƌĞĂƚŵĞŶƚ ;ĚŽĐƚŽƌͬƉŚLJƐŝŽͿ dŝŵĞ ŽĨĨ ǁŽƌŬ DĞĚŝĐĂů ƚƌĞĂƚŵĞŶƚ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
ŝĚƚŚĞƉĞƌƐŽŶ ŐŽ ƚŽ ƚŚĞŽĐƚŽƌ Žƌ WŚLJƐŝŽ zĞƐ EŽ
ŝĚƚŚĞŽŵƉĂŶLJ ƌĞĐĞŝǀĞ ϰϱ ϭϴ
14 III. Incident Investigation Form
15 16
f. Responsibilities and Roles
The initial team will consist of 5 key members listed below:
Name Title and Role
TO BE COMPLETED WHEN
PROJECT IS SELECTED
Emergency Response Plan
At Ohmio, we place the utmost importance on the safety and well-being of all individuals involved in our Autonomous Vehicle pilot. This Emergency Response Plan outlines the procedures for responding to emergencies, accidents, and incidents that may arise during the pilot, specifies the roles and responsibilities of personnel, and provides essential contact information for emergency services and medical facilities.
Procedures for Responding to Emergencies, Accidents, and Incidents a. Immediate Actions:
x In the event of an emergency, accident, or incident, the safety of individuals is the top priority. x Autonomous vehicle operators are trained to initiate an emergency stop procedure. x If necessary, activate the emergency stop button within the autonomous vehicle to halt its movement. b. Assessment and Reporting:
x Notify the project manager and the safety officer immediately. x Autonomous vehicle operators and ground personnel should assess the situation and determine if any immediate hazards exist.
x Operators must report the incident details to the project manager, including location, description of the incident, and any injuries sustained.
c. Evacuation:
x If evacuation is necessary, operators and ground personnel should assist occupants of the parking lot to a designated safe assembly area.
x Maintain a safe distance from the incident site and await further instructions. d. First Aid:
x Designated first aid personnel will provide immediate first aid to any injured parties. 17 x Ensure that first aid kits are available and accessible in multiple locations within the parking lot. e. Response to Fires:
x If a fire occurs, operators and ground personnel should follow fire safety protocols, including evacuation and using fire extinguishers if it is safe to do so.
Roles and Responsibilities During Emergency Situations
a. Project Manager:
x The project manager is responsible for overall coordination of the emergency response. x Notify emergency services if necessary and direct resources as needed. b. Safety Officer:
x The safety officer is responsible for ensuring that safety protocols are followed during the response. x Assists the project manager in coordinating the response. c. Autonomous Vehicle Operators:
x Autonomous vehicle operators are trained to execute emergency stop procedures. x Provide information on the incident to the project manager and safety officer. d. First Aid Personnel:
x Designated first aid personnel will be called provide immediate medical assistance (if necessary). x Follow established first aid procedures.
4. Contact Information for Emergency Services and Medical Facilities x In case of an emergency requiring immediate medical assistance, call 911 or the appropriate emergency services number.
x The nearest medical facility for urgent medical care is [Provide the name, address, and contact information of the facility].
x Designated contact persons within the organization for emergency services are [List names and phone numbers of contacts].
x Contact information for the project manager and safety officer is [List names and phone numbers].
This Emergency Response Plan is designed to safeguard the well-being of all involved in our Autonomous Vehicle pilot. Regular training and drills will be conducted to ensure the readiness of personnel in responding to emergencies. We are committed to proactive safety measures, and this plan is a reflection of that commitment.
18 Communication and Reporting Plan
Effective Date: [Date]
1. Introduction
Effective communication and reporting of safety-related matters are fundamental to maintaining a safe environment during the Ohmio Autonomous Vehicle pilot. This plan outlines the protocol for communication, reporting, and the procedure for investigating and documenting incidents, near misses, and accidents.
2. Communication Protocol for Project-Related Safety Matters a. Internal Communication:
x Safety matters and concerns should be communicated within the organization through the following channels:
x Autonomous vehicle operators to their immediate supervisors. x Supervisors to the safety officer and project manager. x Safety officer to the project manager.
b. External Communication:
x In the event of an incident that affects external stakeholders, such as the public or authorities, the project manager will be the primary point of contact for external communication.
3. Reporting Incidents, Near Misses, and Accidents
a. Definition:
x Incident: Any unplanned event, even if no harm was caused, that may have resulted in injury, damage, or disruption to operations.
x Near Miss: A situation where an accident or incident could have occurred but was narrowly avoided. x Accident: An event that results in harm, injury, or damage. b. Reporting Procedure:
x All incidents, near misses, and accidents must be reported as soon as possible. x Autonomous vehicle operators and ground personnel are responsible for reporting the event to their immediate supervisor.
x The supervisor must immediately notify the safety officer and project manager. x Detailed incident reports must be submitted by involved personnel using the provided reporting forms. 19 I. Near Miss / Hazard Report Form
EĂŵĞ ŽĨ
ŵƉůŽLJĞĞ͗ ĂƚĞ ŽĨ /ŶĐŝĚĞŶƚ͗ ͬͬ
^ŝƚĞŽĨ /ŶĐŝĚĞŶƚ͗ dŝŵĞ ŽĨ /ŶĐŝĚĞŶƚ͗
EĂŵĞ ŽĨ ĂŶLJ ǁŝƚŶĞƐƐ͗ :ŽďEƵŵďĞƌ͗
tŚĂƚ ,ĂƉƉĞŶĞĚ͗;ĞƐĐƌŝďĞ ƚŚĞ ŝŶĐŝĚĞŶƚͿ
ƌĞ ƚŚĞƌĞ ĂŶLJ ƉŚŽƚŽƐ Žƌ ǀŝĚĞŽƐ ĂǀĂŝůĂďůĞ Yes No
,Žǁ ƐĞƌŝŽƵƐ ĐŽƵůĚŝƚ ŚĂǀĞ ďĞĞŶ͗ ;ĞƐĐƌŝďĞ ƚŚĞƉŽƐƐŝďůĞ ŽƵƚĐŽŵĞ;ƐͿ ƚŚĂƚĐŽƵůĚŚĂǀĞ ŚĂƉƉĞŶĞĚͿ ŽƌƌĞĐƚŝǀĞĂĐƚŝŽŶ͗ ;tŚĂƚ ĚŽ LJŽƵƚŚŝŶŬ ƐŚŽƵůĚďĞ ĚŽŶĞͿ
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
>Kt &KZ K&&/
h^
KE>z
ŽƌƌĞĐƚŝǀĞĂĐƚŝŽŶƵŶĚĞƌƚĂŬĞŶ͗
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
20 II. Incident Report Form
EĂŵĞ ŽĨ
ŵƉůŽLJĞĞ͗ ĂƚĞ ŽĨ /ŶĐ ŝĚĞŶƚ͗
^ŝƚĞŽĨ /ŶĐŝĚĞŶƚ͗ dŝŵĞ ŽĨ /ŶĐ ŝĚĞŶƚ͗
EĂŵĞ ŽĨ ĂŶLJ ǁŝƚŶĞƐƐ͗ :ŽďEƵŵďĞƌ͗
ͬͬ
WĂƌƚ ŽĨ ŽĚLJ /ŶũƵƌĞĚ͗
,ĞĂĚ EĞĐŬ ĂĐŬ
ƌŵ >ĞŐ DƵůƚŝƉůĞ >ŽĐĂƚŝŽŶ
^LJƐƚĞŵŝĐ ;/ŶƚĞƌŶĂů ŝŶũƵƌŝĞƐͿ ,ĂŶĚ &ŽŽƚ
KƚŚĞƌ
tŚĂƚ ĐĂƵƐĞĚ ƚŚĞ ƉŚLJƐŝĐĂů ŝŶũƵƌLJ
>ŝĨƚŝŶŐ ,ĞĂƚ ZĞƉĞƚŝƚŝǀĞ ƚĂƐŬ
^ůŝƉ Žƌ dƌŝƉ &ŽƌĞŝŐŶ ďŽĚLJ &Ăůů
>ĂĐĞƌĂƚŝŽŶ ĞŝŶŐ ,ŝƚ ďLJ ŽďũĞĐƚ KďũĞĐƚ ŚŝƚƚŝŶŐ ŵĞ
,ĂnjĂƌĚŽƵƐ ^ƵďƐƚĂŶĐĞƐ ŝŽůŽŐŝĐĂů WƌĞƐƐƵƌĞ ;ĞdžƉůŽƐŝŽŶͿ
ŶƚƌĂƉŵĞŶƚ ŝŶ ŵĂĐŚŝŶĞ KƚŚĞƌ
tŚĂƚ ,ĂƉƉĞŶĞĚ͗ ;ĞƐĐƌŝďĞ ĂĐĐŝĚĞŶƚͿ
^ŝŐŶĞĚ ĂƚĞ
EĂŵĞ
^ĞǀĞƌŝƚLJ ŽĨ ĐĐŝĚĞŶƚ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
tĂƐ ƚŚĞ/ŶĐŝĚĞŶƚ ŽŶůLJ ŵŝŶŽƌ ĂŶĚŶŽ ĂĐĐŝĚĞŶƚ ŝŶǀĞƐƚŝŐĂƚŝŽŶĐŽŵƉůĞƚĞĚ zĞƐ EŽ
tĂƐ ƚŚĞĂĐĐŝĚĞŶƚ ^ĞƌŝŽƵƐ ,Ăƌŵ zĞƐ EŽ
tĞƌĞĞŵĞƌŐĞŶĐLJ ƌĞƐƉŽŶƐĞ ŶŽƚŝĨŝĞĚ zĞƐ EŽ
ŝĚƚŚĞƉĞƌƐŽŶ ƌĞƋƵŝƌĞ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
&ŝƌƐƚ ĂŝĚ DĞĚŝĐĂů ƚƌĞĂƚŵĞŶƚ ;ĚŽĐƚŽƌͬƉŚLJƐŝŽͿ dŝŵĞ ŽĨĨ ǁŽƌŬ DĞĚŝĐĂů ƚƌĞĂƚŵĞŶƚ ;&Žƌ KĨĨŝĐĞ hƐĞͿ
ŝĚƚŚĞƉĞƌƐŽŶ ŐŽ ƚŽ ƚŚĞŽĐƚŽƌ Žƌ WŚLJƐŝŽ zĞƐ EŽ
ŝĚƚŚĞŽŵƉĂŶLJ ƌĞĐĞŝǀĞ ϰϱ ϭϴ
21 III. Incident Investigation Form
22 5. Review and Continuous Improvement
All incident reports and investigation findings will be analyzed regularly to identify trends and areas for improvement. Corrective actions will be implemented to prevent the recurrence of similar incidents.
Effective communication and reporting are essential components of our commitment to safety. By following this plan, we can promptly address safety concerns, take necessary corrective actions, and continuously improve the safety measures in place during the Ohmio Autonomous Vehicle pilot.
Site Safety
Ensuring the safety of the parking lot environment during the Ohmio Autonomous Vehicle pilot extends beyond internal safety measures; it encompasses a responsibility to inform and protect the public as well. We recognize the importance of addressing specific safety considerations and implementing safety measures that safeguard all those within or near the operational area of autonomous vehicles. a. Signage for Public Awareness:
23 Public awareness is paramount when introducing autonomous shuttles to the parking lot. To inform and protect the public, we will place clear and visible signage in and around the parking lot:
x Operating Hours: Signage will prominently display the times during which autonomous shuttles will be in operation. This information is vital to ensure that pedestrians and other road users are aware of the shuttle's presence during active hours.
x Safe Crosswalks: We will designate safe pedestrian zones and clearly mark crosswalks to guide pedestrians safely across the vehicle's path.
x Vehicle Exclusion Areas: Signage will clearly demarcate areas that are off-limits to both pedestrians and traditional vehicles, ensuring a safe operational space for autonomous shuttles. x Safety Guidelines: Information boards will provide safety guidelines for pedestrians, including how to interact with autonomous vehicles and the importance of adhering to traffic regulations. b. Safe Pedestrian Zones:
We will establish designated safe pedestrian zones within the parking lot. These areas will be marked and well- lit, providing clear paths for pedestrians to follow and ensuring their safety. Autonomous vehicles will be programmed to slow down and exercise extra caution in these zones. x Right-of-Way Rules: Specific right-of-way rules will be established to prevent conflicts between autonomous shuttles and pedestrians. In general, an pedestrian who is in guideway of the Ohmio LIFT will have the right of way. This is also true for cars and other moving obstacles.
By addressing these site safety considerations and implementing the specified measures, we aim to create a safe and predictable environment within the parking lot. The visible signage and safe pedestrian zones will not only enhance safety but also promote public confidence in the operation of autonomous shuttles, fostering a secure coexistence of technology and pedestrians.