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REVIEW OF COMMITTEE RECOMMENDATIONS TO
RESOLUTION 23976 – CITY COUNCIL RULES OF
PROCEDURE AND ORDER OF BUSINESS
City Council
December 12, 2023
City Manager’s Office
RiversideCA.gov
2 On January 5, 2022 - Inclusiveness, Community Engagement, and Governmental Processes Committee (ICGC) received and discussed a schedule to review nine Rules of Procedure and Order of Business items. Through discussion, the Committee added three additional items for review to the schedule and requested the discussion item be presented to Council for input.
On February 15, 2022, City Council received and discussed a schedule to review twelve Rules of Procedure and Order of Business items. Through discussion, the Council added additional items for review.
Review Period April 6, 2022 – October 5, 2022
On April 11, 2023, the City Council received and discussed recommendations associated with Section IX, Item F – Agenda Sequencing and Order of Business related to Oral Communications.
The City Council motioned to accept the recommendations from the Committee, repeal Resolution No. 23618, and adopt Resolution No. 23976.
BACKGROUND
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3 CITY COUNCIL STANDING COMMITTEES
Standing Committee Titles
Types of Items Referred to CommitteeRecommended TitleCurrent Title Matters related to economic
development, placemaking, and
branding/marketing
Economic
Development
Committee
Economic Development,
Placemaking, and
Branding/Marketing
Matters related to the City
budget, Measure Z, performance
measures, audits, and other
financial matters.
Finance CommitteeFinancial Performance and
Budget
Matters related to housing,
homelessness solutions, and
human services.
No changeHousing and Homelessness
RiversideCA.gov
4 CITY COUNCIL STANDING COMMITTEES
Standing Committee Titles
Types of Items Referred to CommitteeRecommended TitleCurrent Title Matters related to City board and
commission structures, ethics and
other policy matters.
Governmental
Processes Committee
Inclusiveness, Community
Engagement, and
Governmental Processes
Matters related to land use,
planning, development,
sustainability and resilience.
Land Use CommitteeLand Use, Sustainability and
Resilience
Matters related to Standing
Committee assignments, City
Spirit Award nominations,
appointment of vacant Regional
Organization assignments, and all
other items assigned by
Resolution.
No changeMayor’s Nominating and
Screening Committee
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5 CITY COUNCIL STANDING COMMITTEES
Standing Committee Titles
Types of Items Referred to CommitteeRecommended TitleCurrent Title Matters related to transportation,
sewer, airport, utilities, and Public
Works.
No changeMobility and Infrastructure
Matters related to Public Safety,
wellness programs, food sources
and agriculture, recreation,
disabilities, seniors, libraries,
museum, and youth activities.
No changeSafety, Wellness, and Youth
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6 VIOLATION OF RULES
Violation of Rules
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7 PARLIAMENTARY PROCEDURE
Parliamentary Procedure
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8 PARLIAMENTARY PROCEDURE
Abstention
• According to Robert’s Rules, abstention votes do not count as a “yea” or “nay.” • As a rule, abstentions don’t count and do not affect the outcome of the vote. • In a case where there are abstentions on a unanimous vote - Robert’s Rules do not define the term unanimous vote, so an abstention in this situation could be left open to the City Council’s interpretation.
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9 PROCLAMATIONS & MAYOR PRO TEMPORE
Proclamations and Role of Mayor Pro Tempore
• No recommendations to change process related to Proclamations • No changes to the Mayor Pro Tempore rotation as identified in the Resolution.
RiversideCA.gov
10 PLACING ITEMS ON THE AGENDA
Who May Place Matters on the Agenda
• Matters may be placed on the agenda by the
Mayor, any Councilmember, the City Manager,
City Attorney, or City Clerk
• Timeframe of item placed on Agenda
• Review of the Agenda Item Request Form
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11 PACKET PREPARATION
Packet Preparation
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12 PACKET DISTRIBUTION
Packet Distribution
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13 USE OF CELLPHONES
Use of Cellphones
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14 COUNCIL MEETING SCHEDULE
39 City Council Meetings
were held between October
2022 – September 2023
$450,727
Proposed Holiday schedule
meeting reduction
$34,269
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15 COUNCIL MEETING SCHEDULE
Reduction of the number of meetings to no more than 3 a month Estimated savings of $25,702
RiversideCA.gov
16 BROADCASTED MEETINGS
Riverside Municipal Code 4.05.080 requires City Council, City Council Standing Committees, P lanning Commission, Board of Public Utilities, Budget Engagement Commission, and the Community Police Review Commission shall make a visual and audio recording of every open meeting.
October 2022 –
September 2023
$131,901
Reduction to only broadcast
meetings identified in RMC
4.05.808
$43,004
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17 BROADCASTED MEETINGS
Televised meetings
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18 AGENDA SEQUENCE AND ORDER OF BUSINESS
Agenda Sequence and Timing
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19 NUMBER AND PURVIEW OF BOARDS AND COMMISSIONS
• Consolidation process
• Purview and reporting structure
• Standardize operations
• Work Plans
Boards and Commissions
RiversideCA.gov
20 REFERRAL OF MATTERS TO STANDING COMMITTEES
Item Referral
• Section XIII, B – Referral of items to Committee
• Bifurcating Boards and Commissions
• Existing Procedure for Bring Items before City Council 19 20
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21 MAYOR’S NOMINATING & SCREENING COMMITTEE
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22 BOARD AND COMMISSION TERMS
Partial Term
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23 TECHNICAL CHANGES
Voting Disqualification
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24 TECHNICAL CHANGES
Meeting Attendance
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25 TECHNICAL CHANGES
Closed Sessions
VIII. G – Closed Sessions
The City Clerk or his/her designee shall attend each closed session of the City Council and keep and enter in a minute book log a record of topics discussed and decisions made at the meeting. In the event of a closed session concerning personnel matters conducted in conformance with California Government C ode section 54957, the Mayor Pro T empore or his/her designee shall enter in a minute book log a record of the topics discussed and decisions made at the meeting. The minute book log is not a public record subject to inspection pursuant to the California Public Records Act (California Government Code section 6250 et seq.),and shall b e kept confidential. The minute book log/audio shall be available only to members of the legislative body or, if a violation of California Government Code sections 54950 through 54962 is alleged to have occurred at a closed session, to a court of general jurisdiction wherein the local agency lies.
RiversideCA.gov
26 TECHNICAL CHANGES
Items Carried Over
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27 TECHNICAL CHANGES
Procedural Matters
XXI. Procedural Matters – Section D. Precedence of Motions
7. Motion T o Reconsider.
A motion to reconsider any action taken by the City Council must be based upon a different state of facts and must be made not later than the second third succeeding official regular meeting of the City Council. Such a motion can only be made by a member who voted with the majority. The motion to reconsider must be specifically agendized as a motion for reconsideration and cannot be acted upon on under Future Agenda Items. However, if the motion to reconsider is made at the same Council meeting when the motion w as originally adopted, it does not have to be included on the agenda. At the time such reconsi deration is heard by the City Council, testimony shall be limited to the alleged facts debate in support of the motion. No question shall be twice reconsidered, except by unanimous consent of the City Council, except that action relating to any contract may be reconsidered at any ti me before the final execution thereof.
These motions shall have precedence in the order indicated. Any such motion, except to adjourn, amend, or substitute, shall be put to a vote without discussion.
RiversideCA.gov
28 TECHNICAL CHANGES
Sunshine Ordinance
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29 Strategic Priority No. 5 – High Performing Government Goal No. 5.2 – Utilize technology, data, and process improvement strategies to increase efficiencies, guide decision making, and ensure services are accessible and distributed equitably throughout all geographic areas of the City.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
RiversideCA.gov
30 That the City Council:
1. Provide any recommendations deemed necessa ry to Resolution No. 23976 - City Council Rules of Procedure and Order of Business;
2. Review Committee recommendations to Resolution No. 23976 - City Council Rules of Procedure and Order of Business as documented in Resolution 23976; and
3. Request staff bring forth any specific language recommendations along with a corresponding resolution to the full City Council for adoption.
RECOMMENDATIONS
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