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CONTRACTOR CONSTRUCTION
EVALUATIONS AND VENDOR
PERFORMANCE EVALUATION POLICY
Mobility & Infrastructure Committee Meeting
December 14, 2023
Public Works Department
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2 • City Charter Section 1105 and City Municipal Code
Chapter 3.16, both require the City to have a
Centralized Purchasing System.
• Section 601(d) of the City Charter establishes the City Manager to prepare the rules and regulations for City
contracts and purchases.
• City Charter Section 1109 requires City Council to
award Public Works contracts exceeding $50,000 to
the lowest responsible bidder.
LEGISLATIVE HISTORY
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3 • Committee members have inquired if awarding
construction contracts based on qualifications only,
would maximize the value of the product received.
• A Vendor Performance Plan became effective in
December 2022 and was included in the City’s
Administrative Manual as Item Number 07.021.00.
BACKGROUND
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4 • The purpose of a Vendor Performance Plan is to give an agency the ability to track performances of a
vendor on any given service or project that has been
awarded.
• The Vendor Performance Plan requires the
documentation of the vendor's performance by
completing a Vendor Performance Evaluation Form.
• Previous vendor evaluations may be used when
considering contract awards on future services or
construction projects.
DISCUSSION
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5 • The Evaluation Form contains six categories including Administration, Scope, Staff, Communications, Schedule, and Health & Safety.
• These categories contain a total of 23 unique
“performance expectations” that may receive an
evaluation score between 0 and 5, when applicable.
• A vendor must obtain a minimum 50% threshold for the
completed Evaluation Form total score. Otherwise, City
Council may vote to disallow the vendor for proposing on future projects for a minimum of one year.
DISCUSSION
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6 • Committee members have inquired if awarding
construction contracts based on qualifications only,
would maximize the value of the product received.
• California Contract Codes 20161 and 20162 mandate
that public works projects be competitively bid to
eliminate subjective favoritism, corruption, and fraud. • Not awarding construction contracts based on lowest
responsive bid would result in higher contract costs
requiring a budget increase to the Public Works CIP.
DISCUSSION
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7 Strategic Priority 6 – Infrastructure, Mobility & Connectivity Goal 6.2 – Maintain, protect and improve assets and infrastructure within the City’s built environment to ensure and enhance reliability, resiliency, sustainability, and facilitate connectivity.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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8 • That the Mobility & Infrastructure Committee receive and file the presentation on construction contractor
evaluations and the City of Riverside’s Vendor
Performance Evaluation Policy.
RECOMMENDATION
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