GatherGuard Program
For permitted Special Events held on City of Riverside Property.
G ATHERGUARD-WHAT IS IT?
The GATHERGUARD program provides liability protection for Public Entities that allow special events to be held on the publicly owned or managed property.
BENEFITS of the GATHERGUARD Program:
• Coverages provided by GATHERGUARD satisfy the City's Insurance Requirements for Special Events. • Self-serve- approximately 5 to 10 minutes to complete. • Transparent Pricing.
• No additional broker fees for residents and Host Organizations. • COl's purchased from the GATHERGUARD Program do not have to be approved by Risk Management. • Facilitates the Special Event Permit process by enabling City-wide use.
COVERAGE INFORMATION
Insurance Carrier: Specialty Advantage Insurance Services (Am Best Rated A XII), Admitted Policy Forms: Commercial General Liability and Liquor Liability General Liability Policy Limits:
• $1,000,000 Per Occurrence (No Aggregate)
• $1,000,000 Products/ Completed Operations
• $1,000,000 Personal and Advertising Injury
• $100,000 Fire Damage Limit Medical Payment Unit
Third Party Property Damage Policy Limits:
• $1,000,000 Per Event
• $1,000 Deductible
Liquor Liability Policy Limits:
• $1,000,000 Each Common Cause
• $1,000,000 Aggregate Limit
HOW TO PURCHASE A GATHERGUARD POLICY
Visit the GATHERGUARD website at https://app.gatherguard.com Select your event type.
Answer a few questions about your event.
If you want to purchase coverage, please complete the application, and pay with a credit card.
If further assistance is required, please call our GatherGuard help desk at (844) 747-6240 Monday through Friday between 8:00 A.M. and 8:00 P.M. Eastern Time.
CLAIMS
Claims will be reported directly to Intact Specialty Solutions at (877) 248-3455, or by contacting entertainment- [email protected]. It is the responsibility of the event sponsor to report any known claims to the carrier.
The City of Riverside will also receive monthly claim reports with updated claim statuses.
STEP BY STEP GUIDE
Step and Directions Picture Reference
Most popular event types:
Step 1 - Go to the Website:
Event Insurance | Intact
Entertainment (gatherguard.com) Wedding Birthday party Meeting (indoors) Festival and
Step 2 - Select your event. cultural event Charity benefit Baby shower (outdoors)
If needed, choose an event from the Church service or Social reception Quinceanera
dropdown list. meeting (indoors)
Other event types
Select from the list
Step 3 - Answer the three (3) questions for Get your wedding insurance quote. your event.
If you have held this event before, have there been any losses or claims? Yes No
Will there be any armed security who are not police officers? Yes No
Are you a promoter? O
Yes No
Step 4 - Select "Continue".
Back Continue
Step 5 - Select "Search for a venue"
or "Use a venue code"
(list attached on page 7). Venue O
Use a venue code Search for a venue
Enter the location of the event
(i.e., Fairmount Park).
Where will the event take place?
Verify the venue address. Q. Fairmount Park, Fairmount Boulevard, Riverside, California, USA Please verify the following address before confirming the venue © Fairmount Park, 2601 Fairmount Blvd, Riverside, CA 92501, USA Step 6 - Select "Next".
Next
2 STEP BY STEP GUIDE
Step and Directions Picture Reference
You will see your quote calculate on the right side
as you make coverage selections.
- Wedding Insurance Policy
This policy has additional certificate holders.
Preview my certificate language
Basic Coverage $75.00
General liability up to $1 million
Includes:
Host Liquor
Damage to Rented Premises up to $250,000
Additional Coverages
Terrorism Coverage (included) $0.00
Damage to Rented Premises it increase 10 81 $25.00
Subtotal $100.00
Total $100.00
Step 7 - Review the basic coverage.
Basic Coverage
General Liability Coverage
Limit for each incident
(Occurrence) $1,000,000
/ Includes Host Liquor
Provides coverage when your venue serves alcoholic
beverages or allows alcoholic beverages to be
consumed on the premises.
Damage to Rented Premises Limit $250,000
Basic protection for damage that you or your guests may cause to the event space.
Step 8 - Review Coverage Details and select
"Next". Coverage Details Next
3 STEP BY STEP GUIDE
Step and Directions Picture Reference
Please add a name for your event
Step 9 - About Your Event
Wedding
Enter the required information
7/50 characters
pertaining to your event. How often does this event occur? One Time
In your selection, include the days required for setup and take down for the event. If your event will extend past midnight, include the following day.
Starts Ends
August 17,2022 August 17, 2022
How many people are you expecting, over the course of the event?
Please provide total event attendance by adding up the expected attendance for each day. Include all who will attend including hosts, guests and any volunteers, performers, vendors or exhibitors. For example: Friday you expect 75. Saturday you expect 150, and Sunday you expect 100 people. Total attendance = 325 (101-500)
1 - 100
Step 10 - Performers, Vendors and Exhibitors Performers, Vendors and Exhibitors Help with this section.
Leave at zero if there will be none, or, if they will provide their own insurance. This coverage offers protection for you, should a Select the number that apply, if any. claim arise as a result of uninsured performer, vendor, or exhibitor negligence. Depending on your event, only some or none of these categories will apply.
How many bands, DJs, dance troupes, or other types of
performers have you hired for your event, that have not provided you with proof of insurance?
A band counts as one performer.
0 How many people selling goods will be at your event, that have not provided you with proof of insurance?
Goods are considered any non-food items such as T-shirts or posters.
How many people selling food and/or beverages will be at your event, that have not provided you with proof of
insurance?
For example, a concession stand or a hot dog cart run by a third party earning a profit. Caterers are not considered food vendors.
0 How many exhibitors will be at your event, that have not provided you with proof of insurance?
Exhibitors provide information, promotions, demos or giveaways. For example, people running information or registration booths. A single booth is considered one exhibitor regardless of the number of persons operating the booth. 4 STEP BY STEP GUIDE
Step and Directions Picture Reference
Step 11 - Select "Next".
Next
Step 12 - Additional Coverages
$O Terrorism Coverage - included
Coverage for acts of terrorism as defined in the
Select additional coverages, if needed. Terrorism Risk Insurance Act. View the required policyholder disclosure notice.
Damage to Rented Premises is
automatically increased to $1M to $75 Liquor Liability - not common meet the City's minimal requirements. Host liquor liability, which includes coverage for hosted or cash bars, is part of your General Liability coverage.
However, if you are providing alcohol at your event as
part of your business of manufacturing, distributing,
selling, serving or furnishing alcoholic beverages, select this Liquor Liability coverage instead. The need for
Liquor Liability may be pre-selected and required by
certain event locations.
$25 Damage to Rented Premises
$750,000 increase in limit to total $1 million. Protection for damage that you or your guests may cause to the
event space.
Step 13 - Select "Next".
Next
Step 14 - Review your coverage and event
- Wedding Insurance Policy
information and select "Checkout"
if all is accurate.
This policy has additional certificate holders.
Preview my certificate language
Basic Coverage $75.00
General liability up to $1 million
Includes:
Host Liquor
Damage to Rented Premises up to $250,000
Effective August 17, 2022, 12:01 a.m.
Expires August 18, 2022, 12:01 a.m.
1-100 will attend.
Additional Coverages
Terrorism Coverage (included) $0.00
Damage to Rented Premises limit increase to $1 million $25.00 Subtotal $100.00
Total $100.00
Checkout
5 STEP BY STEP GUIDE
Step and Directions Picture Reference
Step 15 - Insured
Who Is the renter of the venue?
O an individual a company/organization
Enter the insured's information.
First Name Last Name
Jane Renter
Street Address
Mailing address, including apartment, suite, unit building floor, etc. 3900 Main Street
City State Zipcode
Riverside Califomia 92522
Step 16 - Select "Confirmed Insured".
Confirm Insurance
Step 17 - Insurance Contact
Enter a contact for the insurance policy
We will use this information to email a copy of your proof of insurance, or to contact you about the policy:
Enter the insurance contact's information.
Is the contact address the same as
the insured?
• Yes No
First Name Last Name
Jane Renter
Phone Email
This will only be used for customer service. This is where the policy information will be sent. (951) 826-5279 [email protected]
Step 18 - Select "Confirm Insurance Contact".
Confirm Insurance Contact
We accept Visa, Mastercard, American Express or Discover.
Step 19 - Payment Information
Card Number
0000 0000 0000 0000
Enter the credit card information
Name on Card Expiration Date
and confirm payment.
MM / YY XXX
Purchase your policy.
Billing address same as contact O Yes No
For additional questions, please contact the City of Riverside's Risk Management Division at (951) 826-5279 or email [email protected]. 6 Unique Link Venue Address Venue ID Code
Riverside City Hall (Parades, block parties/street closures, walk/run events) 3900 Main Street 5188 000 Orange Terrace Community Park 20010 Orange Terrace Parkway 5188 001 Andulka Park 5201 Chicago Ave. 5188 002
Arlington Heights Sports Park 9401 Cleveland Ave. 5188 003 Arlington Park (Swimming pool excluded) 3860 Van Buren Blvd. 5188 004 Bergamont Park 19275 Bergamont Dr. 5188 005
Bobby Bonds Park (Skate park and swimming pool excluded) 2060 University Ave. 5188 006 Bordwell Park 2008 Martin Luther King Blvd. 5188 007
Bryant Park 7950 Philbin Ave. 5188 008
Collett Park 10950 Collett Ave. 5188 009
Fairmount Park (Use of lake excluded) 2601 Fairmount Bivd. 5188 010 Highland Park 780 Glenhill St. 5188 011
Hunt Park (Skate facility excluded) 4015 Jackson St. 5188 012 Janet Goeske Foundation & Senior Center 5257 Sierra St. 5188 013 La Sierra Park & Senior Center 5215 La Sierra Ave. 5188 014 Lincoln Park 4261 Park Ave. 5188 015
Martha McLean-Anza Narrows 5759 Jurupa St. 5188 016
Myra Linn Park 4540 Meredith St. 5188 017
Nichols Park: Joyce Jackson Community Center 5505 Dewey Ave. 5188 018 North Park 3200 Mission Inn Ave. 5188 019
Reid Park: Ruth H. Lewis Center 701 N. Orange St. 5188 020 Ryan Bonaminio Park at the Tequesquite Arroyo 5000 Tequesquite Ave. 5188 021 Shamel Park 3650 Arlington Ave. 5188 022
Springbrook Clubhouse 1011 N. Orange St. 5188 023
Sycamore Highlands Park 5777 Fair Isle Dr. 5188 024
Villegas Park 3091 Esperanza St. 5188 025
White Park: Dales Senior Center 3936 Chestnut St. 5188 026 7