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1 RiversideCA.gov
1 RiversideCA.gov
REVIEW OF CITY COUNCIL RULES OF PROCEDURE
AND ORDER OF BUSINESS
Inclusiveness, Community Engagement, & Governmental Process Committee January 3, 2024
City Manager’s Office
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2 • The Inclusiveness, Community Engagement, and Governmental Processes Committee (Committee) received and discussed the Rule s of Procedure and Order of Business for the City Council through a series of meetings held January 2022 through November 2023.
• Committee recommendations were presented through workshop to City Council on December 12, 2023, for review with City Council requesting three items return to Committee for further discussion.
BACKGROUND
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2 RiversideCA.gov
3 PARLIAMENTARY PROCEDURE
Other Cities Findings:
Seven cities use Robert’s Rules of Order for complete parliamentary guidance or as a framework to utilize when their existing framework is silent. The City of Sacramento and the City of Stockton utilize Rosenburg’s Rules of Order for parliamentary guidance.
The City of Chula Vista uses their own rules of order and does not prescribe or lean upon Robert’s or Rosenberg’s Rules of Order.
Five cities do not have a designated parliamentarian. The City of Santa Ana provides discretion to the presiding officer for parliamentarian matters.
Four cities refer parliamentarian matters to the City Attorney or designee.
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4 PARLIAMENTARY PROCEDURE
Recommendations for Consideration:
The City Attorney or designee in their absence, may act as parliamentarian to advise and assist the presiding officer in matters pertaining to parliamentary law.
The Mayor Pro Tempore may serve as parliamentarian and is assigned in alignment with the Mayor Pro Temp rotation schedule.
An external agency may provide parliamentarian services during meetings. Remove the proposed Robert’s Rules of Order parliamentary framework with the City Attorney, or designee, serving as advisory parliamentarian for t h eC i t y . F i n a lr u l i n g so np a r l i a m e n t a r yp r o c e d u r es h a l lb em a d eb yt h e chair and are subject to the appeal of full City Council. 3 4
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5 ABSTENTIONS
Previous Committee Review:
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6 ABSTENTIONS
Previous Committee Review:
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7 ABSTENTIONS
Impact of QuorumDefinition
Included in quorumAbstention – withholding a vote
Not included in quorumRecusal – removal of oneself from voting due to a conflict of interest
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8 ABSTENTIONS
Recommendations for consideration:
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9 REFERRALS TO BOARD OR COMMISSION
Recommendations for Consideration:
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10 Strategic Priority No. 5 – High Performing Government Goal No. 5.2 – Utilize technology, data, and process improvement strategies to increase efficiencies, guide decision making, and ensure services are accessible and distributed equitably throughout all geographic areas of the City.
Cross-Cutting Threads
STRATEGIC PLAN ALIGNMENT
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11 That the City Council:
1. Provide any recommendations deemed necessary to the current and/or proposed City Council Rules of Procedure and Order of Business related to parliamentary procedure, abstention, and referral of items to boards and commissions;
2. Review Committee recommendations to City Council Rules of Procedure and Order of Business as documented in Resolution 23976; and
3. Request staff bring forth any specific language recommendations along with a corresponding resolution to the full City Council for discussion.
RECOMMENDATIONS
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